Fort Walton Beach Council agenda — 02-09-2010 Regular — reading text

conditional uses; 104 12) To hear; consider, and approve, approve with conditions, or deny 105 applications for development permits to expand, enlarge or change a 106 nonconforming building, structure or characteristic of use. 107 13) To hear, consider, and make recommendations to city council to approve, 108 approve with conditions, or deny proposed development agreements, according to 109 the procedure specified in the Land Development Code; 110 14) To serve as the land development regulation commission pursuant to § 111 163. 3194( 2), F. S.; 112 15) To make its special knowledge and expertise available upon written 113 request and authorization of the city council to any official department, board, 114 commission or agency of the city, state or federal governments; 115 16) To recommend to the city council rules of procedure not inconsistent with 116 this section to govern the municipal planning board's proceedings; and 117 17) To make studies of the priorities, resources, possibilities and needs of the 118 city and to report its findings and recommendations, with reference thereto, from 119 time to time, to the city council; and 120 18) Review and propose tree related standards, provide community education 121 related to tree conservation, plan for Arbor Day activities, provide public forums 122 for citizens concerned about community trees, and perform other duties assigned 123 to the Beautification Committee prior to adoption of this ordinance. 124 125 Section 5. Conflicting Provisions 126 If any ordinance or parts of any ordinance are in conflict with this ordinance, the 127 provisions of this ordinance shall prevail. 128 129 Section 6. Severability 130 Should any section or provision of this ordinance, or any portion thereof, be declared by a 131 court of competent jurisdiction to be invalid, such decision shall not affect the validity of the 132 remainder, as a whole or any part hereof, other than that part declared to be invalid. 133 134 Section 7. Effective Date 135 This ordinance shall take effect immediately upon approval by the City Council and 136 signature of the Mayor. 137 138 54- 139 140 Adopted Mike Anderson, Mayor 141 142 143 Attest: Approved as to form, legal sufficiency, 144 and codification. 145 146 147 148 Helen Spencer, City Clerk Toni L. Craig, City Attorney 149 150 New language is underlined 151 Deleted language is st-r-ieke 152 153 Codification Instructions: 154 Sections of this ordinance to be codified: Section 2, 3, 4 155 Placement: Amends Volume II, as stated. 55- Regular Council 1 - 12 -10 CONSTRUCTION COSTS FOR EFFLUENT INTERCONNECT WITH COUNTY Approval of Funding for Effluent Interconnect with Okaloosa County' s Arbennie Pritchett Water Reclamation Facility and the City' s Reuse Water System. Michael Beedie, City Engineer, explained Section 8 of the Interlocal Agreem with the County requires the City to fund the costs, excluding labor, related to reclaimed ater interconnect. He requested the use of the 2005 Utility Revenue Bond funds in an amount t to exceed $ 220, 000. 00. Mr. Beedie explained under the agreement the County agreed utilize the City' s existing tertiary treatment system at the City' s wastewater treatment ant site; however, after evaluating construction costs for piping and modifications to th ity' s existing tertiary system the County decided it was more cost beneficial to construct ew tertiary treatment system at the Arbennie Pritchett Water Reclamation Facility ( WRF) ' He said the funding will allow the County to e. proceed with completing the interconnect etween the Arbennie Pritchett WRF tertiary treatment system and the City' s reclaimed water ' stribution system. The Mayor opened the floor fo ublic input. As there was none public input was closed. Mr. Garvie moved t uthorize staff to proceed with funding the required Reclaimed Water Point of Connect' as specified in Section 8 of the Wastewater Service Interlocal Agreement with Okaloos County in the not -to- exceed amount of $ 220, 000.00 for the materials and engineeri of the interconnect. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, and Patterson in favor (Miller, Nabors, and Rynearson absent). BEAUTIFICATION COMMITTEE /TREE BOARD Dissolution of Beautification Committee/Tree- Board and appoint the, Municipal Planning Board as the Tree Board. The City Manager discussed the difficulties of the Committee in achieving a quorum to hold meetings and in accomplishing any significant project, as well as the amount of staff time spent on preparing for meetings that do not take place. He noted a lot of the duties of the committee can be performed by staff and the Tree Board duties can be transferred to the Municipal Planning Board. The Mayor opened the floor for public input. As there was none public input was closed. Mr. Reeves moved to dissolve the Beautification Committee /Tree Board; to appoint the duties of the Tree Board to the Municipal Planning Board, with the Executive Assistant placing an update memo on their agenda quarterly; and funds remaining in any of the Beautification accounts to be used to purchase a tree for planting on Arbor Day 2010 to satisfy the requirements to maintain the status of TreeCity USA. Mr. Holmes seconded motion and it carried unanimously with Holmes, Reeves, Garvie, and Patterson in favor ( Miller, Nabors, and Patterson absent). CITY MANAGER REPORTS Request for Special Meeting. at 5 PM on Tuesday, January 26 prior to the regular meeting for presentation of Utility Rate Study findings and recommendations. The City Manager reported the draft has been received and will be reviewed to send back to the consultant with staffs 26th recommendations for a final draft for Council' s review on January prior to the regular meeting. NYI  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager From: Carole Jones, Executive Assistant Date: January 5, 2010 Subject: City of Fort Walton Beach Beautification Committee /Tree Board 1. BACKGROUND: 1. 1. In 1979, City Council adopted Ordinance 713, creating the Beautification Committee to advise City Council on matters which would beautify the properties in Fort Walton Beach. This was comprised of 11 members originally. 1. 2 In the 80' s, the Beautification Committee was active, recruiting members themselves, and reviewing such items as budgets for beautification. 1. 3 By July 2002, the Committee was facing the difficulty of establishing a quorum for meetings, and the Committee directed staff to request Council reduce the number of members from 11 to 7. In June 2006, for the same reason, the Committee asked to reduce the membership from 7 to 5. 1. 4 In May 2003, the Committee took a citizen suggestion to undertake the necessary steps to achieve the status of TreeCity USA, and in 2004 Ordinance 1613 established the Beautification as the Tree Board to satisfy the requirements of the TreeCity USA. - - - 2. DISCUSSION 2. 1. In addition to the difficulties achieving a quorum, the Committee has not accomplished any significant project. When a project is proposed by the Committee, it has lost momentum due to the lack of meetings to discuss the issue. 2. 1. 1. Park 2 Park Run —This fundraising initiative was first discussed at the meeting of March 5, 2007. It stayed on the agenda facing all kinds of challenges until April 6, 2009 where it was postponed indefinitely. 2. 1. 2. Plant Sale — On April 6, 2009, the Committee approved a plan to hold a plant sale at the Fairground on June 13, 2009, with the proceeds dedicated to the Japanese Garden project. However, there was no quorum in May, nor in June, therefore the sale did not take place and the opportunity was missed. 2. 1. 3. Tree Initiative —On October 5, 2009, a member of the Committee described the Arbor Day activities being organized by the County and the School District and offered to research a way to partner with them in this activity. However, there was no quorum in November, December or January, 2010. 2. 2. The meeting on October 5 had no staff liaison present and the City Manager tasked his Executive Assistant to become the staff liaison to the City. An agenda for the next meeting on November 2 was prepared, that 57-  included suggestions for direction of the Committee, such as Brooks Cemetery and a list of other developed and undeveloped properties in the City prepared by the ROW Supervisor, involvement with Arbor Day and Earth Day, as well as a review of their own views of their mission. As stated above, there was no quorum. 2. 3. Tree Board — the requirements to maintain the status of TreeCity USA include having a Tree Board. The City Attorney has advised that this could be accomplished by the Municipal Planning Board, and being placed on their agenda quarterly to review any action required would be sufficient. TreeCity USA was achieved in 2004 and renewed for two years. Staff was notified in September 2009 that neither 2008 nor 2009 application had been submitted, which has since been rectified. It is believed that this was overlooked as a result of changing membership, changing staff liaison and cancelled meetings. 2. 4. City staff, including the Public Information Officer and City Clerk' s Department spends substantial time creating an agenda, researching projects, and attending scheduled meetings which do not take place. Because of this, no benefit to the citizens is realized. 2. 5.