Okaloosa County BOCC — September 1, 2015 — RFQ PS 70-15rev (draft) — reading text

REQUEST FOR QUALIFICATIONS (RFQ) & RESPONDENTS ACKNOWLEDGEMENT RFQ TITLE: RFQ NUMBER: Animal Control Services RFQ PS 70-15 LAST DAY FOR QUESTIONS: RFQ DUE DATE & TIME: NOTE: QUALIFICATIONS RECEIVED AFTER THE REQUEST FOR QUALIFICATIONS OPENING DATE & TIME WILL NOT BE CONSIDERED. Okaloosa County, Florida solicits your company to submit qualifications on the above referenced goods or services. All terms, specifications and conditions set forth in this RFQ are incorporated into your response. Qualifications will not be accepted unless all conditions have been met. All qualifications must have an authorized signature in the space provided below. All envelopes containing sealed qualifications must reference the “RFQ Title”, “RFQ Number” and the “RFQ Due Date and Time”. Okaloosa County is not responsible for lost or late delivery of qualifications by the U.S. Postal Service or other delivery services used by the respondent. Neither faxed nor electronically submitted documents will be accepted. Qualifications may not be withdrawn for a period of sixty (60) days after the opening of qualifications unless otherwise specified. RESPONDENT ACKNOWLEDGEMENT FORM BELOW MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR QUALIFICATIONS. QUALIFICATIONS WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE RESPONDENT. COMPANY NAME MAILING ADDRESS CITY, STATE, ZIP FEDERAL EMPLOYER’S IDENTIFICATION NUMBER (FEIN): TELEPHONE NUMBER: EXT: FAX: EMAIL: I CERTIFY THAT THIS SUBMITTAL IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER RESPONDENT SUBMITTING FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE BY ALL TERMS AND CONDITIONS OF THIS SOLICITATION AND CERTIFY THAT I AM AUTHORIZED TO SIGN THESE DOCUMENTS FOR THE RESPONDENT. AUTHORIZED SIGNATURE: TYPED OR PRINTED NAME TITLE: DATE Rev: September 22, 2014  NOTICE TO RESPONDENTS RFQ PS 70-15 The Okaloosa County Board of County Commissioners request qualifications from interested respondents detailing their qualifications and experience to provide Animal Control Services. Interested respondents desiring consideration shall provide an original and five (5) copies (total of 6 copies) of their Request for Qualifications (RFQ) response with the respondent’s areas of expertise identified. Submissions shall be portrait orientation, unbound, and 8 ½” x 11” where practical. All originals must have original signatures in blue ink. Qualification documents are available for download by accessing the Okaloosa County website at http://www.co.okaloosa.fl.us/purchasing/home then accessing the link “View Current Solicitations” or by accessing the Florida Purchasing Group website at http://www.floridabidsystem.com/Bids/ViewOpenSolicitations.asp. RFQs must be delivered to the Okaloosa County Purchasing Department at the address below no later than X:XX p.m., September XX, 2015 in order to be considered. All qualifications received after the stated time and date will be returned unopened and will not be considered. NOTE: Crestview, FL is not a next day guaranteed delivery location by most delivery services. Respondents using mail or delivery services assume all risks of late or non- delivery. All qualifications must be in sealed envelopes reflecting on the outside thereof “Animal Control Services”. Failure to mark outside of the envelope as set forth herein shall result in the submittal not being considered. The County reserves the right to award to the firm with a resulting negotiated agreement that is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality. Okaloosa County shall be the sole judge of the submittal and the resulting negotiated agreement that is in its best interest and its decision will be final. All submittals should be addressed as follows: Animal Control Services Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 Zan Fedorak Date Purchasing Manager OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS Nathan D. Boyles Chairman RFQ PS 70-15 Notice to Respondent OKALOOSA COUNTY  REQUIREMENTS SCOPE OF WORK: Okaloosa County Public Safety is soliciting for an Animal Control provider. This is a Request for Qualifications (RFQ) process for interested persons/firms to submit their credentials and qualifications to the County for consideration to be the animal control provider for the County. The respondent shall provide the following services in accordance with Okaloosa County Ordinance 92-25 and Florida Statutes Chapter 828 as it applies to domestic animals. 1. General/Administrative/Office Hours Animal control service shall enforce all applicable Okaloosa County Ordinances and Florida statutes relating to animal control including but not limited to the following duties and responsibilities: a. Provide appropriately equipped and certified Animal Control Officers during normal business hours of 8:00A.M. To 5:00P.M. Monday through Friday to enforce the ordinances of Okaloosa County and Florida Statutes. b. An animal control officer shall remain on-call, 24 hours a day, seven days a week to respond to emergencies involving injured animals; vicious/aggressive animals that have bitten or inflicted injury on a person or another animal; and animal cruelty cases. c. Issue citations against and/or impound animals determined to be in violation of applicable County ordinances or Florida Statutes; manage the investigation and prosecution of cruelty, abuse, neglect and abandonment cases, including the designation and supervision of dogs classified pursuant to Florida’s “Dangerous Dog” statutes. d. Maintain suitable office hours at the animal control facility for the purpose of transacting business in connection with their duties, to include but not limited to, receiving stray or owner surrendered animals and handling transactions for redemption or impounded and stray animals. e. Shall maintain accurate and detailed records of all stray, impounded or owner released animals coming into its custody including dispositions; records of all bite cases and report of investigations; and detailed financial records of all impound fees collected. These records shall be open for inspection during normal business hours to the County. Quarterly animal control activity summaries shall be provided to the county. f. Shall assist any County-designated agency or group of volunteers on special tasks, such as responding to dog packs, emergency management, provide personnel to staff Emergency Support Function-17 during EOC activations, operate pet-friendly shelter, and other animal related situations. Requirements for such assistance shall be communicated by the County to animal control in advance, either in writing or verbally, to permit rescheduling of work assignments. g. Shall provide at its sole expense, obtain and keep in force, Insurance with the County named as additional insured established at levels determined in the contract for services. h. Shall provide investigations and reports as required per state and local law. RFQ PS 70-15 Requirements- 1 OKALOOSA COUNTY  i. Shall provide the County an audit of animal control income and expenses performed by an independent certified accountant. The County shall be notified of the name of the independent certified accounting firm performing the audit for each fiscal year. The County shall be emailed a copy of the audit upon completion. j. Shall provide a demand/response system which prioritizes incoming animal control demands for services from citizens, and dispatches calls to Animal Control Officers in the field. Officers shall respond to citizen requests for assistance, and when not actively engaged in answering dispatched calls, shall perform routine patrolling daily of the service area. k. Shall house each impounded and stray animal for a period of time specified by applicable County ordinance or Florida statutes and quarantine bite cases pursuant to cooperative agreement with the County Health Department. 2. Field Services: a. Respond to field service calls involving roaming, lost, found, or injured domestic animals. b. Respond with appropriate law enforcement personnel and/or qualified Animal Control Officers to vicious/aggressive animal complaints as outlined in Florida Statute Chapter 828. c. Promote responsible animal stewardship in accordance with Okaloosa County Ordinance 92-25 and Florida Statute Chapter 828. d. May pick up dead animals on private property for a fee as determined by respondent and the fee is paid by the owner of the animal and/or property owner. 3. Veterinary Services: a. Provide basic, minimum care/treatment for impounded animals. b. Provide euthanasia services in accordance with Florida Statute Chapter 828.058, and disposal of bodies of dead animals in accordance with Florida Statute 832.041 Note the preferred method in Okaloosa County is cremation (burning). c. Detailed records of euthanasia must be kept that identity the type of animal, date euthanized, reason for action, name of person conducting the procedure and certification date. d. Animal control may provide pet euthanasia services and disposal of remains to private citizens for a reasonable fee determined by the animal control agency. RFQ PS 70-15 Requirements- 2 OKALOOSA COUNTY  4. Sheltering: a. Provide sheltering services and facilities for impounded animals, including dogs that are vicious/aggressive. b. Provide quarantine facility care for animals that have bitten and/or broken the skin of a human. c. Provide an animal adoption service. 5. Personnel Certifications: a. Animal Control Officers – Provide certified animal control officers fully qualified to carry out the duties outlined in Okaloosa County Ordinance No. 92-25 and Florida Statute 828.058. b. Officers must be chemical capture certified per local and state requirements. c. Designated staff must be euthanasia certified per local and state requirements. d. Animal Control must provide proof of being road certified for