Okaloosa County BOCC — January 7, 2014 — RS&H TO #15 for Exit Lane

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number:_C09-1737-AP Tracking Number: Contractor/Lessee Name: RS&H Grant Funded: YES _—§ NO_X_ Purpose: Coordinate and Approve Construction Phase Service To#/5 for the Security Checkpoint Exit Lane Controls System Date/Term: NIP anticipated Jan 20, 2014 1. EX] GREATER THAN $50,000 Total contract time 120 days Amount: $77,322.00 2. L] GREATER THAN $25,000 Department: Airport VPS 3. L] $25,000 OR LESS Dept. Monitor Name: Sunil Harman Document has been reviewed and includes any attachments or exhibits. Purchasing Review Date: _ {2-2 lay, Risk Management Review Appraved as written: Date: Risk Manager or designee County Attorney Review Approved as written: Date: County Attorney Following Okaloosa comivongove Contract & Grant Document has been received: Date: Contracts & Grants Manager TASK ORDER APPROVAL FORM CONTRACT #: CO9-1737-AP TASK ORDER #: i) TASK ORDER AMOUNT: $77,322 OFFERED BY CONSULTANT: Reynolds, Smith and Hills, Inc. FIRM’S NAME a Walz IeNNCW, S PRINTED NAME SIGNAJURE Vice President — Aviation December 16, 2013 TITLE RECOMMENDED FOR APPROVAL (Department Director) Ls aa ee (ireclor of i Mepoots TITLE Vo AO-V DATE COUNTY ADMINISTRAT@R (if applicable) 2 /26/o3 DATE DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) e $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e In excess of $50,000-approved by the Board. PURCHASING DIRECTOR pruetijh DATE CHAIRMAN (if applicable) DATE RS&H Project No. 201-0940-011 RS&H Contract No. CO9-1737-AP Task OrderNo. ‘15 Date: December 16, 2013 Task Order Northwest Florida Regional Airport, Okaloosa County, Florida Security Checkpoint Exit Lane Controls System Construction Phase Services Reynolds Smith and Hills, Inc. a Florida Corporation (hereinafter “CONSULTANT”) agrees to perform and complete the following services (hereinafter “Services”) for the Okaloosa County Board of County Commissioners (hereinafter “COUNTY”), in accordance with the terms and conditions of the Agreement for Professional Architectural, Engineering, and Aviation Planning Services, dated 07 July, 2009, all of which terms and conditions are incorporated herein by reference. 1. Task Location: Northwest Florida Regional Airport, Okaloosa County, Florida. 2. Task Name: Security Checkpoint Exit Lane Controls System — Construction Phase Services. 3. Task Description/Scope of Services: Construction Phase Services as detailed in Attachment “A” 4. Compensation: Lump Sum Fee of $77,322.00 5. Schedule: Notice to Proceed anticipated January 20, 2014. Total Contract time is 120 calendar days. 6. Deliverables: N/A. 7. Other Considerations: None at this time. ATTACHMENT ‘A’ NORTHWEST FLORIDA REGIONAL AIRPORT OKALOOSA COUNTY BOARD OF COMMISSIONERS Northwest Florida Regional Airport Security Checkpoint Exit Lane Controls System Construction Phase Services ATTACHMENT “A” - SCOPE OF WORK Security Checkpoint Exit Lane Controls System Construction Phase Services A. PROJECT DESCRIPTION Due to anticipated changes in TSA rules, Northwest Florida Regional Airport has identified a need to develop a technology solution to monitor the exit lanes located at the security check point in the terminal facility. Currently the Exit Lane where arriving passengers exit at the security check point at the first level of the terminal is manned by a TSA officer to prevent unauthorized entry to the sterile area of the concourse facility. TSA does not have a list of approved system manufacturers for the function. TSA will typically test the system after installation and accept it based on their testing and performance criteria at the time. The testing method and criteria may vary from location and local TSA authority approving the installation. Working with the airport staff and the TSA, RS&H designed a solution using technology to monitor the exit lane at the SSCP. Okaloosa County accepted bids on this design and is intending to award the project. RS&H will, through this Task Order, provide Construction Phase support for the project. B. | BASIC SERVICES - Construction Phase Support: RS&H will attend the pre-construction meeting and provide nightly on-site project representation for the four week period anticipated for construction activities at the airport, project management support at each weekly construction progress meeting and basic construction phase services including contractor submittal reviews, contractor inquiries/responses, completion, closeout and as-built review. G. IMPLEMENTATION SCHEDULE e Anticipate NTP to Contractor in January 2014. D. MEETINGS AND DELIVERABLES RS&H will attend one (1) pre-construction meeting, twelve (12) weekly progress/construction meetings, one (1) project closeout meeting. RS8&H will update the design drawings with contractor provided as-built information and deliver to NW Florida Regional Airport. The scope of serviced provided in this proposal is limited to the specific work items enclosed herein. Alterations to the project scope, project approach, project schedule, project sequencing, and discovery of unforeseen circumstances, revisions to bid package format or content, or other revisions may be cause for additional services to be provided under this agreement and for corresponding adjustments to the lump sum project fee. Okaloosa County, Florida Construction Phase Services Northwest Florida Regional Airport December 16, 2013 Security Checkpoint Exit Lane Controls System Page 4 BSH OKALOOSA COUNTY AIRPORTS SYSTEM OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS Attachment B - Project Costs NORTHWEST FLORIDA REGIONAL AIRPORT PASSENGER EXIT LANE CONTROL SYSTEM CONSTRUCTION PHASE SERVICES BASIC SERVICES SUMMARY Totals Task 3.1 Construction Administration Basic Services $13,770 Task 3.2 Periodic Site Visits/Weekly Site Visits Basic Services $42,196 Task 3.3 Resident Project Representative (RPR) - 4 Weeks Basic Services $21,356 BASIC SERVICES - TOTAL $77,322 GRAND TOTAL LUMP SUM FEE $77,322