Fort Walton Beach Council agenda — 08-23-05 — reading text

motion and it carried with Holmes, unanimously Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. MAYOR/COUNCIL ANNOUNCEMENTS Mr. Holmes received clarification that the portion of Hollywood Blvd. that is in the county is on the county' s list to be repaved, and suggested a letter from the Mayor encouraging the county to ensure it gets funding for next year. Mr. Holmes stated he enjoyed the Fourth of July celebration and commended City Staff for their efforts. Mr. Campbell thanked Staff for their preparation of the budget and for their work during the hurricane. 232 8/ 9/ 05 MAYOR/COUNCIL ANNOUNCEMENTS Mr. Tucker also thanked Staff for the excellent budget preparation. He also expressed concern at the possible vacancy on the CRA Board due to absences of a member, and was advised the individual could reapply when the vacancy is declared by Council. Dr. Pullen advised the police and fire chiefs will appear on the Channel 6 City Desk television Committee begin meeting to program with him this month. He also asked that the Water' Edge s discuss cleaning up the waters. The City Manager advised they are still an active committee that meets when deemed appropriate, but that the chairman will be informed of Council's request. Dr. Pullen was also advised the developers of the Presidio have received their building permits and the City will check the water at the construction site. Mr. Hartwell stated his appreciation of the budget process. He also commented on the tree height vs. building height in the City. Mr. Minich also commented on the height of trees to buildings in the City in response to the findings presented by Eglin. Mayor Anderson commended Chantill Hunt for her acceptance as a police officer in the department. Mayor Anderson suggested some topics to discuss at the September workshop, including impact fees and the proposed sales tax by the county. It was decided to cancel the workshop scheduled for August 16. The Mayor also discussed the importance of workforce housing and partnering with neighboring cities in the county; and that a second meeting will be held with Senator Clary on Wednesday regarding Highway 98. Mayor Anderson praised the way in which all departments throughout the city worked together during Hurricane Dennis, with everyone having a specific role and following through with it. CITY MANAGER ANNOUNCEMENTS The City Manager commended Staff for their efforts during Hurricane Dennis, and that many lessons were learned and will be communicated to Council in a memo, and announced the Friday Night Flicks at 8: 30 at the Landing. The City Manager also advised that an agenda item will be placed on the August 23 Council agenda to review the decisions that were made during the budget workshop process, and will be voted on collectively as one item under the Consent Agenda. ADJOURNMENT There being no further business, the meeting adjourned at 8: 30 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK  CITY COUNCIL MEETING August 23, 2005 Consent Agenda Request to ratify emergency housing repairs and rehabilitation located at 8 Holmes Boulevard, in the amount of $ 24, 990. Purchasing/ CDS Directors) Council Action 1st 2nd Vote: Agenda Item Number: CA- 2  CITY OF FORT WALTON BEACH COMMUNITY DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM Date: August 16, 2005 To: Joyce Shanahan, City Manager From: Missy McKim, CDS Directo,,;-' _./ SUBJECT: Ratification of Emergen~ ~ ab Repair at 8 Holmes, Martin LeJeune, for 24, 985. REQUEST City Council ratification of Emergency Rehab Repair at 8 Holmes for $ 24, 985. BACKGROUND City Council approved FY 2004- 05 budget for the Community Development Block Grant Residential rehabilitation Program. The Program is available to low and very low income residents within the city of Fort Walton Beach, with a maximum grant amount limited to 25, 000. The grant is secured by placing a lien upon the property. The week of June 20th, the air conditioner quit working at 8 Holmes and the roof was leaking. City Changers reroofed the house the week of June 27th. During that week, after the old roof was torn off and not covered, we had a very hard rain which damaged the interior of the house. Portions of the ceiling collapsed including insulation and much of the house was flooded. City Changers removed the wet carpet and removed the water from the interior of the house. However, the house needed extensive repair. A+ Inspections identified the needed improvements in accordance with their contract with the City to bring the house up to code at an estimated cost of $24, 990. After requesting bids and receiving one bid, the City Manager approved the emergency rehab repair based on the life, health and safety concerns. DISCUSSION In, accordance with Chapter 2- 266 Purchasing Policies and Procedures, Fort Walton Beach Code of Ordinance and the Purchasing Policy # 102, Section IV paragraph J Emergency Purchases, if costs exceed $ 20, 000 a full report of the circumstances of the emergency purchase shall be placed on the next regular Council Agenda for ratification. Staff solicited quotes from 7 contractors for the Emergency Rehab Repair. R. H. Rhoads Remodeling, Inc. was the only firm to respond. The referenced Bid Tabulation is attached. 2- 0 RECOMMENDATION: Staff recommends that City Council ratify the emergency rehab repair at 8 Holmes awarded to R. H. Rhoads Remodeling, Inc. for $ 24, 985. Submitted by: J1. 71r~ ! Reviewed and concur:~ ~ y Shanahan City Manager  F I NAN C I A L D A T A 1. DEPARTMENT: CoITl.tl uni ty Development Services 2. DIVISION: NA 3. FUND: Community Development Block Grant 4. ACCOUNT # : 107- 1930- 554- 5207/ 107- 1930- 554- 4650 5. ACCT. DESCRIPTION: CDBG Residential Rehab 6. FY BUDGET: 2004- 2005 7. AMOUNT BUDGETED: $ 103, 660. 00 8. GRANT FUNDS: YES X NO AMOUNT 9. FUND TRANSFER: YES NO X AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVA I LABEL FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED X ADD' L MAT FDR NONE B I D I T EM D ATA 14. DESCRIPTION OF BID ITEM: Rehabilitation of the residence at 8 Holmes Blvd. 15. SUPPLEMENTAL MATERIAL: ATTACHED X ADD' L MAT FOR NONE 16. # BID INVITATIONS SENT: 7 17. # BIDS RECEIVED: 1 18. # RESPONSIVE BIDS: 1 19. RECOMMENDED VENDOR: R. S. Rhoades Remodeling 20. BID AWARD AMOUNT: Not to exceed $ 24, 985. 00 21. COMMENTS: 22. ESTIMATED QUANTITY TO BE PURCHASED: N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: YES X NO ADD' L MAT FOR 25. TERM OF CONTRACT: Completion of services. 26. BID PRICE VALID FOR TEP~ OF CONTRACT: YES X NO 27. WARRANTY PERIOD: One year- labor and materials. 28. DELIVERY TIME: 90 days 29. STATE CONTRACT: YES NO X 30. CONTRACT #: N/ A 31. CO- OP PURCHASE: YES NO X 32. AGENCY: N/ A 33. EXPECTED LIFE OF ITEM: N/ A 34. ITEM DEMO' 0: YES X NO 35. REFERENCES CHECKED: YES X NO N/ A 36. CONTRACT: ATTACHED ADD' L MAT FOR N/ A X 37. CONTPACT APPROVED FOR LEGAL SUFFICIENCY: YES NO X N/ A___ 38. CURRENT VENDOR: N/ A 39. CURRENT PRICE: N/ A  City of Fort Walton Beach MEMORANDUM DATE: August 10, 2005 TO: Missy McKim CDS Director FROM: Michael Tatum ~ Purchasing Director SUBJECT: Emergency Repair of Residential Rehab # 8 Holmes In accordance withChapter 2- 266 Purchasing Policies and Procedures, Fort Walton Beach Code of Ordinance and the Purchasing Policy # 102, Section IV paragraph J Emergency Purchases if costs exceed $ 20, 000. 00 a full report of the circumstances of the emergency purchase shall be placed on the next regular Council Agenda for ratification. Staff solicited quotes from 7 contractors for the Emergency Rehab Repair. R. A. Rhoads Remodeling was the only firm to respond. The referenced Bid Tabulation is forwarded for your review.