Fort Walton Beach Council agenda — 08-23-05 — reading text

proposed budget of the individual departments and unless there is a motion to make specific changes, it is considered to be an approved consensus of Council. BUDGET REVIEW Council began review of the Fund/ Department/Division proposed budgets. CITY COUNCIL Council made no changes to the proposed budget. CITY MANAGER Council made no changes to the proposed budget. HUMAN RESOURCES Council made no changes to the proposed budget. CITY CLERK Council made no changes to the proposed budget. c - \ 216 8- 8- 05 FINANCE DEPARTMENT Council made no changes to the proposed budget. PURCHASING DEPARTMENT Council made no changes to the proposed budget. POLICE DEPARTMENT Discussion included adding an officer in the CRA area and Seal Parkway neighborhood. The City Manager stated that staffs needs to discuss the issue and obtain statistical information for review. She noted that CRA funds can be reallocated any time during the year. She offered to place the item on the agenda in late September or early October. There was consensus of Council that staff will undertake a review of the public safety needs in the CRA and Seal Parkway neighborhood Council made no changes to the proposed budget. FIRE DEPARTMENT Council made no changes to the proposed budget. PARKS AND RECREATION Council made no changes to the proposed budget. PARKS AND RECREATION- SENIOR CENTER Council made no changes to the proposed budget. PARKS AND RECREATION- LIBRARY Review included revenue received from the passport application program. Council made no changes to the proposed budget. PARKS AND RECREATION- MUSEUM Council made no changes to the proposed budget. CDS Review included the position of Neighborhood Improvement Coordinator. Council made no changes to the proposed budget. PUBLIC WORKS Review included the plan to reorganize Public Works by splitting Utilities from Public Works Department. The Public Works Department will then include Administration, Engineering, Fleet Maintenance, Service Maintenance, Streets Maintenance, Right- of-Way Maintenance, Cemetery, and Sanitation. The Assistant Public Works Director position will be eliminated and John Hofstad will be in charge of the Utilities Fund and become the Director ofthe Utilities Department that will include Water Ops, Sewer Ops, Water Distribution, Sewer Collection, Storm water, Survey, Engineering and Administration. Council made no changes to the proposed budget.  8- 8- 05 217 MIS Mr. Tucker moved to waive the bid process for computer related items when the collective value of multiple items is greater than $ 12, 000 and that the City Manager is authorized to approve those procurements; and to replace the bid process for this type of purchase with a written request for quote to be sent to a minimum of five vendors. Mr. Campbell seconded motion and it carried with Holmes, unanimously Campbell, Tucker, Pullen, Hartwell, and Minich in favor (Patterson absent). Council made no changes to the proposed budget. NON- DEPARTMENTAL The City Manager reviewed some of the non- departmental expenses for personal services, operating, capital outlay and grants & aids, including funding for the Chamber of Commerce, the Economic Development Council ( EDC), and MainStreet. An exchange of views was held regarding presentations scheduled for tomorrow evening on the outside agency funding requests from the Chamber 0 f Commerce in t he amount of 25, 000, the EDC in the amount of $22,226. 00, and MainStreet in the amount of $19, 500. There was a consensus to approve the Chamber of Commerce funding request and to hear the presentation from the EDC and MainStreet tomorrow evening. LAW ENFORCEMENT TRUST FUND Council made no changes to the proposed budget. LAW ENFORCEMENT TRAINING FUND Council made no changes to the proposed budget. CDBG Council made no changes to the proposed budget. CRA Discussion ensued regarding the $25, 000 budgeted for a downtown parking facilities plan; the 45, 000 budgeted for the Vandegriff Park property purchase to ensure the pedestrian link between the Indian Temple Mound and the Landing will be available, always and the 160, 000 budgeted for the Brooks Street access property/ acquisition; allocatingadditional funds for the Beal Parkway project; adding an additional police officer in the Beal Parkway area; and whether or not the CRA can pay a fair share of the fire expenses. The City Manager offered to contact Mr. Cardwell for a response whether or not fire expenses can be taken out of CRA funds. Mr. Tucker moved to exclude from the CRA budget the $ 160, 000 earmarked for the Brooks Street access. Mr. Holmes seconded motion and it carried by a vote of 5 to 1 with Holmes, Campbell, Tucker, Pullen, and Hartwell in favor and Minich opposed Patterson absent). Dr. Pullen moved that the $160, 000. 00 be budgeted for the Beal Parkway Neighborhood project. Mr. Campbell seconded motion and it carried unanimously with Holmes, Campbell, Tucker, Pullen, Hartwell, and Minich in favor (Patterson absent). 218 8- 8- 05 MOTION TO ADJOURN Mr. Tucker moved to adjourn. Dr. Pullen seconded motion and it failed by a vote of 2 to 4 with Tucker and Pullen in favor and Holmes, Campbell, Hartwell and Minich opposed. RECESS The meeting recessed at 7: 40 p. m. RECONVENE The meeting reconvened at 7: 50 p. m. DEBT SERVICE The City Manager explained the purpose of the Debt Service Fund and went over the transfers from the General Fund and the Capital Projects Fund. Council made no changes to the proposed budget. CAPITAL PROJECTS FUND Review of expenditures included the air conditioning improvements budgeted. Council made no changes to the proposed budget. ENTERPRISE FUNDS Review included the debt service for the bond issue, an additional $ 250, 000 for Inflow & Infiltration work, the capital outlay for meter reading equipment, the purchase of a half-ton pickup truck for water operations, the annual tank maintenance, the capital outlay for equipment for sewer operations, the $ 25, 000 earmarked for the water quality initiative, the sewer line replacement in Cinco Bayou and other sewer line replacements, rehab of lift station 22, and the new Storm Water Management Division. The City Manager will return with a revised fee schedule for sanitation at the end of the year, and noted the budget includes a 5% increase in revenue anticipated through the revised fee schedule. Further review of the Enterprise Funds included the additional revenue in the Golf Fund with the levy of the $3. 00 and $ 1. 50 fees, the CIP expenditure of $235,000 for equipment, and the need to revisit the fee structure. There was consensus of Council to remove the $ 235, 000. 00 equipment CIP from the revenues and expenditures in the Golf Fund and staff to prepare a revised rate study for the golf fund, and to solicit the input of the Golf Course Advisory Committee. Further review included a brief explanation on the perpetual care fund for the Beal Memorial Cemetery. Council made no changes to the proposed budget for Utilities and Sanitation Enterprise Funds. CHARTER OFFICER - CITY CLERK Mr. Campbell moved to set the salary for the City Clerk effective October 1, 2005 at 60, 024.00 and to contribute 5% of her annual salary into a deferred compensation plan. Mr. Holmes seconded motion and it carried unanimously with Holmes, Campbell, Tucker, Pullen, Hartwell, and Minich in favor (Patterson absent).  8- 8- 05 219 CHARTER OFFICER - FINANCE DIRECTOR SALARIES Mr. Minich moved to set the salary for the Finance Director effective October 1, 2005 at 87, 300. 00 and to contribute 8% of his annual salary into a deferred compensation plan. Mr. Holmes seconded motion. An exchange of views was held on the increase and about total wages and benefits across the board. The vote on the motion to set the salary for the Finance Director effective October 1, 2005 at $ 87, 300. 00 and to contribute 8% of his annual salary into a deferred compensation plan carried by a vote of 4 to 2 with Holmes, Campbell, Hartwell, and Minich in favor and Tucker and Pullen opposed { Patterson absent}. MEETING CONTINUED Consensus of Council was to conclude the meeting for the evening and to continue on Tuesday, August 9 at 5: 30 p. m. Council will hear funding requests from the Economic Development Council, MainStreet, and Musical Echoes tomorrow evening. ADJOURNMENT The meeting adjourned for the evening at 9: 05 p. m. APPROVED: MAYOR:. ATTEST: CITY CLERK  221 MINUTES OF THE COUNCIL WORKSHOP MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA AUGUST 9, 2005 INTRODUCTION A Workshop Meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, August 9, 2005, at 5: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Bill Patterson, Bob Campbell, Jim Tucker, Wayne Pullen, Jim Hartwell, and Mike Minich Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Mike Burton, Finance Director; Toni Craig, City Attorney; and Department Directors. CALL TO ORDER The Mayor called the meeting to order for the purpose of reviewing and discussing the proposed 2005/ 06 budget. ECONOMIC DEVELOPMENT COUNCIL Larry Sassano, Executive Director, addressed their request for funding in the amount of$22, 226. 00 for fiscal year 2005/ 06 based on the reported population of Fort Walton Beach. He explained the EDC' s efforts are directed toward existing industry expansion, workforce development, and target- industry recruiting. He discussed non- traditional economic development efforts of the EDC with the Defense Support Initiative Committee and BRAC Task Force work in the BRAC process to ensure that Eglin, Hurlburt, and Duke Field remain strong economic generators for the communities; and the EDC' s pursuit