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II 3\ I 1 II 1956 II I
LAND INFORMATION
Description II Frontage II Depth II Land Units II Unit Type
SINGLE FAMILY I 75
II 0
II 1. 000
I LOTS
SALES INFORMATION
IMPROVED
IMPROVED
8/ 12/ 05
http:// qpublic. net/cgi- binlokaloosa _display .cgi?KEY =11- 28- 24- 020 1- 000A -0150&
CITY COUNCIL MEETING
August 23, 2005
Consent Agenda
Request authorization to award bid number 05- 127 City
Hall Athletic Complex Lighting to the lowest,
responsive, responsible bidder, Graybar Electric of
Pensacola, FL in the amount of $ 32, 092.
Purchasing/ Parks & Rec Directors)
Council Action
1 st
2nd
Vote:
CA- 3
Agenda Item Number:
CITY OF FORT WALTON BEACH
MEMORANDUM
DATE : August 10, 2005
TO: Joyce Shanahan, city Manager
FROM : Gene Peters, Parks & Recreation Director
SUBJECT: Request to Award Bid # 05- 127, city Hall Athletic
Complex Lighting ( CD 14/ 2004)
SUMMARY
Pursuant Chapter 2, Section 2- 266, Fort Walton Beach Code of
to
Ordinances, request authorization to award Bid # 05- 127, City Hall
Athletic Complex Lighting to the lowest responsive, responsible
bidder, Graybar Electric of Pensacola, in the amount of $ 32, 092, as
listed in the Bid Tabulation Sheet.
If sufficient funding is available in Account # 001- 5143-
approved,
572- 6997 for this project as indicated in the financial data.
FIN A N C I A L D A T A
1. DEPARTMENT: Parks & Recreation
2. DIVISION: Administration
3. FUND: General
4. ACCOUNT #: 001- 5143- 572- 6997
5. ACCT. DESCRIPTION: Capital Improvements/ City Hall Complex
6. FY BUDGET: 2004- 05
7. AMOUNT BUDGETED: $ 227, 200
8. GRANT FUNDS: YES XX NO AMOUNT
9. FUND TRANSFER: YES NO XX AMOUNT
10. FROM ACCT. #: NIA
11. TO ACCT. #: NIA
12. REASON FUNDS AVAILABLE FOR TRANSFER:
13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR NONE X
BID I T E M D A T A
14. DESCRIPTION OF BID ITEM: Lighting materials for City Hall Complex
ADD' L MAT FDR NONE X
15. SUPPLEMENTAL MATERIAL: ATTACHED_
16. BID INVITATIONS SENT: 13
17. BIDS RECEIVED: 3
18. RESPONSIVE BIDS: 3
19. RECOMMENDED VENDOR: Graybar Electric of Pensacola
20. BID AWARD AMOUNT: $ 32, 092
21. COMMENTS: ** See Attached Summary Comment
22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS) : N/ A
23. ESTIMATED PURCHASE AMOUNT: $ 32, 092
24. BID TABULATION ATTACHED: YES XX NO ADD' L MAT FDR
25. TERM OF CONTRACT: NIA
26. BID VALID TO: 60 Days
27. BID PRICE VALID FOR TERM OF CONTRACT: YES XX NO
28. WARRANTY PERIOD: Standard Manufacturers Warranty
29. DELIVERY TIME: 30 Days
30. STATE CONTRACT: YES NO XX
31. CONTRACT #: NIA
32. CO- OP PURCHASE: YES NO XX
33. AGENCY: NIA
34. EXPECTED LIFE OF ITEM: 25 Years
35. ITEM DEMO' D: YES XX NO
36. REFERENCES CHECKED: YES XX NO NIA
37. CONTRACT: ATTACHED ADD' I MAT FDR N/ AXX
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO NIA XX
39. CURRENT VENDOR: NIA
40. CURRENT PRICE: NIA
See Corresponding Summary
Prepared & Submitted By:
G~ Q~ 5?'-
lo- t>.)
Gene Peters, Director Date
Parks & Recreation Dept.
J
Reviewed & Concurred: ~~ lj~ 1. I '3 - 0)
ahan, City Manager Date
J'tIce~
Comments:
Page 2
ATTACHMENT 1
BID SUMMARY COMMENTS
BID NO. # 05- 127, City Hall Athletic Lighting
items in numerical order
The following comments relate to the '*'
indicated on the Bid Award Summary Memorandum.
ITEMS 2, 3, 4, 5 and 7:
Description Amount
Department Fund Account i
001- 5143- 572- 6997 City Hall Complex 227, 200
P& R/ Appropriation
Through the Florida Recreation Development Assistance Program
of $ 141, 400
FRDAP), the City received grant funding in the amount
fields to
for the construction of two lighted multi- purpose athletic
be located behind City Hall. The City will be required to provide a
in- kind staff services
50% match to the FRDAP funds with $ 60, 600 of
be
and $ 80, 800 cash. The total cost of the project was estimated to
282, 800 which includes the in- kind services.
estimated project cash components are as follows:
The
1) Restrooms 54, 900
33, 000
2) Lighting Poles/ Fixture
11, 000
3} Lighting Misc. Supplies
14, 300
4) Fencing
5) Field Development 59, 000
6) 11, 000
Pathways
34, 000
7) Parking
8) Oak Trees 5, 000
5, 000
9) Engineering
227, 200
ITEM 21 - COMMENTS:
The lowest received from Graybar Electric, is recommended
total bid,
to be awarded as the poles, cross arms & fixtures must be in
alignment for assembly. Staff has determined the bid received from
with the bid specifications and
Graybar Electric to be in compliance
within the appropriate cost range.
Page 3
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