Okaloosa County BOCC — September 6, 2016 — Direct Payment of the ESi Acquisition, Inc., WebEOC Maintenance and — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 6, 2016 TO: Honorable Chairman and Members of the Board FROM: Alvin Henderson SUBJECT: Direct Payment of the ESi Acquisition, Inc., WebEOC Maintenance and Support Invoice DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to direct pay the ESi Acquisition, Inc., invoice for continued support of the WebEOC system in the amount of $16,764.00. BACKGROUND: During disaster and large scale emergencies, it is imperative that critical information is tracked and shared with numerous users. WebEOC is the disaster management data system utilized by Okaloosa County to track all information dealing with disaster response. The system is internet based, which allows agencies both inside and outside of the EOC to collaborate and share critical information. ESi Acquisition, Inc., is the entity which developed and maintains the system. In order to receive updates and technical support from ESi Acquisition, Inc, an annual software support renewal is required. The service is scheduled to start on July 1 each year and is paid for from funds received in the EMPA and EMPG grants. This year's grant paperwork was received late by the County and requires direct payment to continue service for the period of July 1, 2016-June 30, 2017. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Recommend approval to direct pay the ESi Acquisition, Inc., invoice in the amount of $16,764.00 for the WebEOC system. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator