Fort Walton Beach Council agenda — 05-17-11 special — reading text

Discussion of Budget Policy Issues Synopsis: City Council will provide policy direction to staff on the ad valorem taxes, levels of service and expenditure preferences. Executive Assistant) ATTACHMENTS g 14 - 11 FV 2011 - 12 Bu09c, ' 01— Mfg PDPI 3. 2. General Fund Reserve Level Synopsis: ( Executive Assistant) 3. 3. Millage Rate Synopsis: ( Executive Assistant) 3. 4. Employee Performance Incentive Program Synopsis: ( Executive Assistant) 3. 5. Voluntary Defined Contribution Plan Synopsis: ( Executive Assistant) 3. 6. Community Facility Consolidation Synopsis: ( Executive Assistant) 3. 7. Surplus Land Sales Synopsis: ( Executive Assistant) P"' I Primed 5/] 0/20] 1 Cry Caanell ofFrn {Fa6on Beach Special Meeting Agenda May 17, 2011 3. 8. Contracting with OCSD for Law Enforcement Services Synopsis: Requested by CM Griggs: Contracting with Okaloosa County Sheriffs Department for Law Enforcement Services Executive Assistant) 3. 9. Small Business Assistance Program Synopsis: Requested by Mayor Anderson. Executive Assistant) ATTAa1nn:AT9: 5 - I] - 1l Snmll ( DO( 3. 10. Use of Red Light Cameras in Fort Walton Beach Synopsis: Requested by Mayor Anderson. Discussion regarding the use of red light cameras at intersections within the City limits. Executive Assistant) 4. ADJOURNMENT Quasi- Judicial - denotes that the item must be conducted as a quasi -judicial hearing in accordance with Florida Statutes Action -Direction- Discussion items maybe acted upon by the City Council by either a motion with vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 0105, F. S.) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850- 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD #850- 833 -9925 or 1- 800 -955 -8771 ( TDD) or 1 - 800- 955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. Page 2 Primed 5, 1012011 Ca, Council fFor, Wahon Burch  3. 1 City Council of Fort Walton Beach 0 To: CITY MANAGER MEMORANDUM Robert T. Meams, City Manager From: Carole Jones, Executive Assistant Date: May 17, 2011 Subject: Discussion of Budget Policy Issues ATTACHMENTS: 5 - 14 - 11 FY 2011 - 12 Budget Policy Mtg ( PDF) SIGNATURE BLOCK: Carole Jones Completed 05/ 06/ 2011 2: 18 PM Carole Jones Completed 05/ 06/ 2011 3: 10 PM City Manager Completed 05/ 06/ 20113: 33 PM City Council Pending Packet Pg. 3  3. 1. a City of Fort Walton Beach FY 2011 -I2 BUDGET POLICY MEETING N May 17, 2011 It is the MISSIONof the City of F' ort Walton 9each to he a tender among cities andin the regionet (urge in deCvering outstanding quality services to affcitizens through innovative and efficient use ofresources. Packet Pg. 4  31. FY 2011 -12 Budget Policy Meeting TABLE OF CONTENTS Introduction I Revenue Summary 2 Expense Summary 5 Five -Year Financial Forecasts 7 Supplementary Information 9 General Fund Reserve Level 10 Millage Rate Employee Performance Incentive Program 12 Voluntary Defined Contribution Plan 13 Community Facility Consolidation 14 Surplus Land Sales 15 Packet Pg. 5  3. 1. e FY 201112 Budget Policy Meeting INTRODUCTION The City of Fort Walton Beach is committed to providing quality services in a cost controlled manner, developing balanced sources of revenues to fund programs, improving and maintaining "` ,,,,,. ro arb w.•. pol infrastructure, and maintaining prudent cash reserves for the betterment of the community' s citizens and r businesses. Over the past five years, the General ¢ . Fund budget - which houses basic services such as police, fire, parks & recreation, code enforcement, and ' streets - has decreased 10. 1 %, while the municipal 11s r 2r. 1— 1 .o r ran cost index has increased 10. 4 %. City Council is the policy -making body for the City of Fort Walton Beach. Policy formulation means developing an approach to solving a problem, delivering a service, or ensuring some need is met. The outcome of policy formulation can take several fors: ordinance, resolution, or direction provided to the City Manager through a Council vole. Implementation and administration of policy decisions are carried out by the City Manager. For instance, City Council may provide policy direction to improve emergency response times. However, the City Manager and Police & Fire Chiefs would work out the details of shift manning and resource allocation to accomplish the improved response times. Staff has prepared this informational document and will conduct a Budget Policy Meeting with City Council on May 17 at 5: 30pm. The objectives of this budget policy meeting are: Assist City Council in understanding the City' s available revenue sources and current operations, and allow revisions as desired. Establish service levels and funding mechanisms in accordance with City Council' s service priorities. Ascertain City Council' s position on certain policy issues critical to development of next year' s budget. The budget policy meeting is not intended to be a detailed review of the budget and decisions are not necessarily binding. However, if City Council' s ultimate policy objectives can be built into the budget from the beginning, the entire budget process will be more efficient. Staff respectfully requests that City Council reach consensus on the policy issues presented to guide FY 2011 - 12 budget development. 11 71 11 KEY CITY COUNCIL BUDGET DATES The clearer the guidance provided by City Council, the more effective the City Manager May 17 City Council Budget Policy Meeting can be in developing a budget acceptable to City Council when the point of adoption June 25 City Council Seto Tentative village uentenve) pending receipt of OR 420 from Property comes. Appmiser removing to. roll) July 29 City Council Receives Proposed Budget August 15 -17 City Council Budget Workshops September 7 Public Hearing # 1 tentative) Tentative Millage Resolution Tentative Budget Resolution Fee Schedule by Resolution September 21 Public Hearing M gemativet Final Millage Resolution Final Budget Resolution 1 of 15 Packet Pg. 6  31. For 2011 -12 Budget Policy Meeting REVENUE SUMMARY FY 2010 -11 Budgeted Revenues 35, 708, 090 Stele Revenue Licenses& Sharing, Imergs, t, Recreation, an Taxes 12 - 9" 0 Ra 6]% BB%