Okaloosa County BOCC — November 18, 2014 — Contract for Inmate Work Squad - Parks — reading text

quarter. In the event the Correctional Work Squad Officer position becomes vacant and remains vacant for a period of more than five (5) working days, the next or subsequent billing will be adjusted by the Department for services not provided. The Agency shall insure any vehicles owned by the Agency used under this Contract. The rate of compensation shall remain in effect through the term of the Contract or subsequent to legislative change. In the event there is an increase/decrease in costs identified in Addendum A, this Contract shall be amended to adjust to such new rates. Page 5 of 12 Master Document Revised 03/2013 CONTRACT # WS954 B. Official Payee The name and address of the Department’s official payee to whom payment shall be made is as follows: Department of Corrections Bureau of Finance and Accotnting Attn: Professional Accountant Supervisor Centerville Station’ * Call Box 13600 Tallahassee, Florida 32317-3600 c. Submission of Invoice(s) The name, address and phone number of the Agency’s official representative to whom invoices shall be submitted to is as follows: Sheri Whitman, Program Technician Okaloosa County, Public Works Resources 1759 South Ferdon Boulevard Crestview, Florida 32536 Telephone: (850) 689-5770 Fax: (850) 689-5786 Email: swhitman@co.okaloosa.fl.us Iv. CONTRACT MANAGEMENT The Department will be responsible for the project management of this Contract. The Department has assigned the following named individuals, address and phone number as indicated, as Contract Manager and Contract Administrator for the Project. A, . Department’s Contract Manager " The Warden of the Correctional Institution represented in this Contract is designated Contract Manager for the Department and is responsible for enforcing performance of the Contract terms and conditions and shall serve as a liaison with the Agency. The position, address and telephone number of the Department’s Contract Manager for this Contract is: Warden Okaloosa Correctional Institution 3189 Little Silver Road Crestview, Florida 32539 Telephone: (850) 689-7927 B. Department’s Contract Administrator The Contract Administrator for the Department is responsible for maintaining a Contract file on this Contract service and will serve as a liaison with the Contract Manager for the Department. Page 6 of 12 Master Document Revised 03/2013 CONTRACT # WS954 The address and telephone number of the Department’s Contract Administrator for this Contract is: Operations Manager, Contract Administration Bureau of Contract Management and Monitoring 501 South Calhoun Street Tallahassee, FL 32399-2500 Phone: (850) 717-3681 Fax: (850) 488-7189 Cc Agency’s Representative The name, address and telephone number of the representative of the Agency is: James Puckett Okaloosa County Parks and Recreation 1759 South Ferdon Boulevard Crestview, Florida 32536 Telephone: (850) 689-5772 D. Changes to Designees In the event that different representatives are designated by either party after execution of this Contract, notice of the name and address of the new representatives will be rendered in writing to the other party and said notification attached to originals of this Contract. Vv. CONTRACT MODIFICATIONS Modifications to provisions of this Contract shall only be valid when they have been rendered in writing and duly signed by both parties. The parties agree to renegotiate this Contract if stated revisions of any applicable laws, regulations or increases/decreases in allocations make changes to this Contract necessary. Vi. TERMINATION/CANCELLATION Termination at Will This Contract may be terminated by either party upon no less than thirty (30) calendar days notice, without cause, unless a lesser time is mutually agreed upon by both parties. Said notice shall be delivered by certified mail (return receipt requested), by other method of delivery whereby an original signature is obtained, or in-person with proof of delivery. In the event of termination, the Department will be paid for all costs incurred and hours worked up to the time of termination. The Department shall reimburse the Agency any advance payments, prorated as of last day worked. VIE CONDITIONS A. Records The Department and the Agency agree to maintain books, records and documents (including electronic storage media) in accordance with generally accepted accounting procedures and practices. The Department and the Agency agree to allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119 of the Florida Statutes, and made or received by the Agency in conjunction with this Contract. It is expressly understood that substantial Page 7 of 12 Master Document Revised 03/2013 CONTRACT # WS954 evidence of either the Depariment’s or the Agency’s refusal to comply with this provision shall constitute a breach of Contract. B. Annual Appropriation The Department’s performance under this Contract is contingent upon an annual appropriation by the legislature. It is also contingent upon receipt of payments as outlined in Addendum A and in Section III, COMPENSATION. [en . Disputes Any dispute concerning performance of the Contract shall be resolved informally by the Contract Manager. Any dispute that can not be resolved informally shall be reduced to writing and delivered to the Assistant Secretary of Institutions. The Assistant Secretary of Institutions, shall decide the dispute, reduce the decision to writing, and deliver a copy to the Agency with a copy to the Contract Administrator and Contract Manager. D. Force Majeure Neither party shall be liable for loss or damage suffered as a result of any delay or failure in performance under this Contract or interruption of performance resulting directly or indirectly from acts of God, civil, or military authority, acts of public enemy, war, riots, civil disturbances, insurrections, accidents, fire, explosions, earthquakes, floods, water, wind, lightning, strikes, labor disputes, shortages of suitable parts, materials, labor, or transportation to the extent such events are beyond the reasonable control of the party claiming excuse from liability resulting there from. E. Severability The invalidity or unenforceability of any particular provision of this Contract shall not affect the other provisions hereof and this Contract shall be construed in all respects as if such invalid or unenforceable provision was omitted, F, Verbal Instructions .No negotiations, decisions, or actions shall be initiated or executed by the Agency as a result of any discussions with any Department employee. Only those communications which are in writing from the Department’s administrative or project staff identified in Section IV, CONTRACT MANAGEMENT, of this Contract shall be considered as a duly authorized expression on behalf of the Department. Only communications from the Agency that are signed and in writing will be recognized by the Department as duly authorized expressions on behalf of the Agency. G, No Third Party Beneficiaries Except as otherwise expressly provided herein, neither this Contract, nor any amendment, addendum or exhibit attached hereto, nor term, provision or clause contained therein, shall be construed as being for the benefit of, or providing a benefit to, any party not a signatory hereto. H. Prison Rape Elimination Act (PREA) The Agency shall report any violations of the Prison Rape Elimination Act (PREA), Federal Rule 28 C.F.R. Part 115 to the Department of Corrections’ Contract Manager. Page 8 of 12 Master Document Revised 03/2013 CONTRACT # WS954 Waiver of breach of any provision of this Contract shall not be deemed to be a waiver of any other breach and shalt not be construed to be a modification of the terms of this Contract. This Contract will be governed by and construed in accordance with the laws of the State of Florida. Any action hereon or in comection herewith shall be brought in Leon County, Florida. This Contract and Addendum A contain all of the terms and conditions agreed upon by the parties. IN WITNESS THEREOF, the parties hereto have caused this Contract to be executed by their undersigned officials as duly authorized. AGENCY: OKALOOSA COUNTY, BOARD OF COUNTY COMMISSIONERS SIGNED BY: NAME: TITLE: DATE: FEID #: DEPARTMENT OF CORRECTIONS Approved as to form and legality, subject to execution. SIGNED SIGNED BY: BY: NAME: Michael D. Crews NAME: Jennifer A. Parker TITLE: Secretary TITLE: General Counsel Department of Corrections Department of Corrections DATE: DATE: Page 9 of 12 Master Document Revised 03/2013 : Addendum A Inmate Work Squad Detail of Costs for Okaloosa County Board of County Commissioners Interagency Contract Number WS954 Effective March 12, 2015 **ENTER MULTIPLIERS IN SHADED BOXES ONLY IF TO BE INVOICED TO AGENCY** Per Officer Total Annual Cost Annual Cost 1, CORRECTIONAL WORK SQUAD OFFICER SALARIES AND POSITION RELATED-EXPENSES TO BE REIMBURSED BY THE AGENCY: me Officers Salary # Officers Multiplier 1 $ 54,194.00 ** $ 54,194.00 Salary Incentive Payment $ 1,128.00 $ 1,128.00 Repair and Maintenance g 121.00 $ 121.00 State Personnel Assessment $ 354.00 $ 354.00 Tralning/Griminal Justice Standards $ 200.00 $$ 200.00 Uniform Purchase $ 400.00 $ 400,00 Uniform Maintenance $ 350.00 $ 350,00 Training/Criminal Justice Standards * $ 2,225.00 TOTAL - To Be Billed By Contract To Agency § 58,972.00 _$ 56,747.00 *Cost limited to first year of contract as this is not a recurring personnel/position cost. ** Annual cost does not include overtime pay. [A. The Overtime Hourly Rate of Compensation for this Contract fs $31,85, If applicable. (The Overtime Hourly Rate of Compensation shall include the average hourly rate of pay for a Correctional Officer and the average benefit package provided by the department, represented as time and one half for purposes of this Contract.) Number Total . Squads Annuaj Cost coll, ADMINISTRATIVE COSTS TO BE REIMBURSED BY THE AGENCY: S Costs include but may not be limited to the following: Rain coats, staff high visibility safety vest, Inmate high visibility safety vest, fire extinguisher, first ald kit, personal protection kit, flex cuffs, warning signs, handcuffs, igloo coolers, portable toilets, insect repellants, masks, vaccinations, and other administrative expenses. 4 $750.00 TOTAL - To Be Billed By Contract To Agency $750.00 a = ll. ADDITIONAL AGENCY EXPENSES: Tools, equipment, materials and supplies not listed In Section I} above are to be provided by the Agency. CELLULAR PHONE WITH SERVICE REQUIRED: YES No [} ENCLOSED TRAILER REQUIRED: YES no [] Addendum A Revised 06-02-03/01-12-04 Page 10 of 12 Addendum A Inmate Work Squad Detail of Costs for Okaloosa County Board of County Commissioners Interagency Contract Number WS954 Effective March 12, 2015 Per Unit Number Total Bill To Provided [Already WV. OPERATING CAPITAL TO BE ADVANCED BY AGENCY: Cost of Units Cost Agency By Agency | Exists Hand Held Radio MACOM $4969.00 $ ~ LI ja Vehicle Mounted Radio.. MACOM $5400.00 7 $ = oO a; | TOTAL Operating Capital To Be Advanced By Agency $ - ¥V. TOTAL COSTS TO BE ADVANCED BY AGENCY: 4. Operating Capital - from Section IV. 2, Grand Total - To Be Advanced By Agency At Contract Signing: VI. TOTAL COSTS TO BE BILLED TO AGENCY BY CONTRACT: Total Cost 1. Correctional Officer Salaries and Position-Related Expenses - from Section |. . $56,747.00 2. Other Related Expenses and Security Supplies - from Section Il. $750.00 3. Grand Total - To Be Billed To Agency By Contract: $57,497.00 Vil. TOTAL OF ALL COSTS ASSOCIATED WITH CONTRACT: : $57,497.00) (Total of Sections V. and VI} Vii, OVERTIME COSTS: If the contracting Agency requests overtime for the work squad which is approved by the Department, the contracting Agency agrees to pay such costs and will be billed separately by the Department for the cost of overtime. Addendum A Revised