Okaloosa County BOCC — June 17, 2014 — Agreement For Consulting Services — reading text

preparing all required drawings, data, application and fees to obtain all required local, state and federal construction pollution prevention permits for the PROJECT. 2.8 Updated Groundwater Modeling and Mounding Analysis 2.8.1 Update the existing groundwater model and mounding analysis to determine the maximum allowable additional capacity available in the RIB system above the current permitted conditions of 10 med. 2.9 Site Survey/Geotechnical Investigation 2.9.1 As authorized by the COUNTY’s Representative, CONSULTANT shall contract with, or shall coordinate with COUNTY to contract with a licensed geotechnical engineering firm to perform a geotechnical investigation. The intent of the investigation shall be to establish the information and data necessary to design the various structures that are included in the PROJECT. CONSULTANT shall incorporate information, recommendations, and conclusions from the geotechnical engineering consultant into the DCP. 2.9.2 Based on input from the CLIENT, no site survey coordination will be required as part of CONSULTANT’S work effort. Previous survey information will be used. If in the future the CLIENT determines that CONSULTANT shall perform this service, and adjustment to the scope of work and compensation shall be negotiated. Work Task 3. Design Coordination, Services During Construction and Resident Observation Services CONSULTANT shall serve as the Owner’s Representative for the PROJECT and shall serve as the CLIENT’s representative at meetings, workshops, site visits, and other necessary functions of the PROJECT. CONSULTANT shall coordinate and review design phase services by the CONSULTANT and the D/B Team and shall perform SDC and RO services required for the PROJECT. Specifically, CONSULTANT shall perform the following services: 3.1 D/B Team Design Coordination Services. The purpose of this Work Task is to provide the services necessary to serve as the Owner's Representative for the PROJECT at meetings, workshops, site visits, and other necessary functions of the PROJECT. Specific activities conducted by the CONSULTANT will include the following: 3.1.1 CONSULTANT shall attend meetings as requested by the CLIENT’s representative to discuss project design issues, D/B Team services, and attend other meetings requested by the CLIENT’s representative. EXHIBIT A~- OKALOOSA COUNTY WATER AND SEWER SYSTEM ARBENNIE PRITCHETT WRF 5 MGD EXPANSION PROJECT MANAGEMENT & DESIGN CRITERIA PROFESSIONAL SERVICES 3.1.2 3.1.3 3.1.4 3.1.5 3.1.6 3.1.7 3.1.8 The CONSULTANT shall hold project meetings in Fort Walton Beach approximately once per month. To the extent possible, these meetings will be held in conjunction with other project activities to reduce project costs. CONSULTANT shall perform general management, engineering, planning, and consulting services as authorized by the CLIENT to support the design phase activities. The CONSULTANT will provide technical support to the CLIENT in evaluating the D/B Team Design plans and concepts. The CONSULTANT shall prepare monthly PROJECT status reports that shall be submitted to the CLIENT describing the status of the design activities. The CONSULTANT shall monitor the quality assurance/ quality control (QA/QC) plan of the selected D/B Team and notify the CLIENT of identified issues. The standard of care applicable to CONSULTANT's services will be the degree of skill and diligence normally employed by similar personnel engaged in the same or similar services at the time said services are performed. CONSULTANT warrants that it will perform its services in accordance with and comply with applicable Federal, State, and local laws, CLIENT ordinances, standard operating procedures and regulations, as amended at the time said services are performed. CONSULTANT will re-perform any services not meeting this standard without additional compensation. The CLIENT and the CONSULTANT shall each be accessible both during and after working hours. Office and mobile phone numbers shall be made available prior to beginning the fieldwork. 3.2 Services During Construction. CONSULTANT shall perform overall SDC services for the construction phases of the PROJECT. Specific services that shall be provided include: 3.2.1 3.2.2 3.2.3 3.2.4 3.2.5 3.2.6 3.2.7 Attend pre-construction conference and attend other meetings with representatives of the CLIENT, the Consultants, the D/B Team, regulatory authorities, and other appropriate parties when requested for consultation or conference about the construction activities of the projects. Consult and advise CLIENT during construction and provide or coordinate technical interpretations of the drawings, specifications, and DCP Documents. Evaluate and coordinate D/B Team-requested deviations from the approved design or specifications of the project and submit a recommendation to the CLIENT, and otherwise advise the CLIENT in the evaluation of the cost of necessary Contract change orders related to the projects. Coordinate with the CLIENT the review of shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, and other data that the D/B Team is required to submit. The CONSULTANT shall review and shall coordinate the review of these data for general conformance with the design concepts of the project and for general compliance with the information given in the drawings, specifications, and DCP Documents. The CONSULTANT shall have approval authority over this information after coordinating with OCWS Staff. Such review is not intended to relieve the D/B Team of its full responsibility for Contract performance, nor is the review intended to ensure or guarantee lack of inconsistencies, errors, or omissions between the submittals and the Contract requirements. Check time extension requests by the D/B Team and make recommendations to the CLIENT regarding same. Manage and track the receipt, review, disposition, and distribution and approval of shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of tests and inspections, and other data that the D/B Team is required to submit. Make periodic visits to the site of the project to observe the progress of the work and to determine, in general, if the work is proceeding in accordance with the intent of the Contract Documents. EXHIBIT A— OKALOOSA COUNTY WATER AND SEWER SYSTEM ARBENNIE PRITCHETT WRF 5 MGD EXPANSION PROJECT MANAGEMENT & DESIGN CRITERIA PROFESSIONAL SERVICES 3.2.8 | Check and approve monthly and final estimates for payment to the D/B Team and make recommendations to the CLIENT about same. 3.2.9 Make a final review of the construction and RECORD DRAWINGS to determine, in general, if the work has been completed in conformance with the intent of the Service Agreement. 3.3 Resident Observation Services. CONSULTANT shall be an extension of the OWNER and perform limited, not full-time, on-site RO services to represent the OWNER during the construction of the PROJECT. Specifically, CONSULTANT shall: 3.3.1 As the OWNERS representative perform QA/QC inspections and document daily progress reports, project schedule, meeting minutes and note all deficiencies that are not in accordance with the plans and specifications. Subsequently, follow up that all deficiencies are addressed and meet the requirements of the DCP and the OWNER. Review and recommend to the OWNER monthly progress payments that are due the D/B Team as set forth in the D/B Contract. 3.3.2 Onamonthly basis, review and maintain RECORD DRAWINGS with D/B Team. 3.3.3. Review and approve final RECORD DRAWINGS from the D/B Team. 3.3.4 Represent the OWNER with claims management. 3.4 Owner Purchase Equipment Management. CONSULTANT shall perform management services to track and manage the PROJECT’s OPE Program. Specific services that shall be provided include: 3.4.1 Attend meetings with representatives of the CLIENT and the D/B Team, and other appropriate parties, to establish the requirements and processes for developing and implementing an OPE program for the project. 3.4.2 Coordinate with the CLIENT the review, disposition, and distribution of D/B Team requisitions for materials and equipment for the PROJECT, the processing of purchase orders (POs) by the CLIENT Purchasing Department, the tracking of POs and invoices for purchased materials, and the delivery and use of purchased materials and equipment. 3.4.3 CONSULTANT shall track the tax savings and deduction of materials and equipment purchased by the CLIENT from the D/B monthly and final estimates for payment and make recommendations to the CLIENT about same. 3.4.4 Make a final review of the OPE program to determine if the POs issued by the CLIENT and the tax savings and payments by the CLIENT for these materials and equipment have been fully accounted. Work Task 4. Agency Coordination and Public Involvement CONSULTANT shall coordinate with Eglin Air Force Base, utility companies, regulatory agencies, local and state, and other interested parties to inform them of the pertinent issues regarding the PROJECT; attend or present briefings to the Board of COUNTY Commissioners and others, as requested. It is expected that presentations and briefings will discuss the features and the progress of the project and the schedule. Such briefings and presentations shall also be used to facilitate receipt of periodic approvals and policy decisions. Such presentations and briefings shall be conducted at various stages of the project as determined by the CLIENT. Provide other necessary public involvement assistance during the course of the PROJECT. Work Task 5. System Startup, Performance Evaluation, and Contract Close Out CONSULTANT shall coordinate complete system startup with the D/B Team, consultants, equipment suppliers, utilities, regulatory agencies, and the CLIENT; and shall coordinate with them to evaluate the facilities to identify whether they meet the specified performance requirements and to enforce any warranties associated with non-compliance. CONSULTANT shall coordinate construction closeout with the selected D/B Team, consultants, equipment suppliers, regulatory agencies, and the CLIENT to certify that the project is complete and to obtain a certificate of completion, to receive acceptable Equipment Operation and 10 EXHIBIT A OKALOOSA COUNTY WATER AND SEWER SYSTEM ARBENNIE PRITCHETT WRF 5 MGD EXPANSION PROJECT MANAGEMENT & DESIGN CRITERIA PROFESSIONAL SERVICES Maintenance Manuals, final submittals, project photographs, design documentation, and other necessary information and data. Work Task 6. Preparation of Process Operation and Maintenance Manual CONSULTANT shall update the existing process O&M manual for the project to assist the CLIENT with the daily operation of the additional processes provided at the WWTP. Not included in this Work Task is the development of a computer maintenance management and safety and training project for the wastewater treatment plant. 6.1 Obtain all exiting hard copy O/M manual and replace or insert with new documents and return to CLIENT. Update existing electronic O/M manuals and provide CLIENT with new version in PDF format. 6.1.1 CONSULTANT will coordinate with existing equipment manufacture representatives and CLIENT staff to update any existing WWTP O/M manuals with most current or supplemental documents necessary for continued operational and maintenance of original equipment. 6.1.2, CONSULTANT will evaluate current O/M procedures being performed by CLIENT staff and make any adjustments or changes to the WWTP process O/M documents as necessary or as requested. 6.2 Schedule and oversee new equipment manufacture on-site training of CLIENT staff and coordinate photographic documentation sessions into final O/M documents. 6.3 Oversee D/B Team development and integration of all new equipment/ process O/M documents into the existing WWTP computer