Okaloosa County BOCC — January 8, 2013 — Task Order 122-Polyengineering — reading text

C05-1165-WS TASK ORDER 122 THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING SERVICES DATED FEBRUARY 15, 2005, BETWEEN THE COUNTY OF OKALOOSA COUNTY, FLORIDA AND POLYENGINEERING, INC., WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO Scope of Basic Services for NVOC Wastewater Transmission Main Article A. Purpose: The purpose of this Task Order is to authorize and direct CONSULTANT (Polyengineering, Inc.) to proceed with professional engineering services for assisting the Okaloosa County Water and Sewer Department (COUNTY) to provide coordination, design, permitting and other related professional services for design of approximately 35,500 L.F. of new forcemain to transmit raw wastewater from the Niceville area to the new pump station at Eglin Main. The activities that are included are described in “Article B. Scope of Services.” Article B. Scope of Services: The professional consultation services that CONSULTANT agrees to furnish include, but are not limited to, preliminary studies, utility coordination, meeting preparation/ attendance, field work, design, permitting and other special services that are applicable to the NVOC Wastewater Transmission Main (Project), as requested by COUNTY’s representative as described below: CONSULTANT will provide and perform professional engineering and related services as authorized by COUNTY that consist of the appropriate items, as follows: e Preliminary and Evaluative Services o Attend meetings as requested by representatives of the COUNTY and provide engineering assistance, consultation, and opinions o Perform modeling of new and existing forcemains to determine operating conditions (including surge analysis of entire line). o Perform preliminary design and coordination o Perform survey coordination with COUNTY survey staff e Engineering Design Services o Perform forcemain design/HDD Bore design including tie-in to existing forcemains o Perform QA/QC Review of final design o Prepare technical specification package for HDD Contractor e Permitting o Prepare FDEP, SWPPP and NPDES permit application packages (fees to be provided by the COUNTY) o Prepare FDEP Submerged Land Lease/Easement application package including signed/sealed survey of Turkey Creek crossing o Prepare FDEP and NPDES clearances and certifications upon completion of project 1 TASK ORDER 122— OKALOOSA COUNTY WATER AND SEWER SYSTEM NVOC WASTEWATER TRANSMISSION MAIN e Coordination with Other Utilities & Agencies o Attend onsite meeting with HDD Contractor for quote preparation (Utilizing COUNTY’s existing “Miscellaneous Subsurface Utility Bores” Contract) e Engineering Services During Construction o Engineering services during construction o Provide onsite project representative services limited to that required to certify project at completion o Review of COUNTY prepared As-Built drawings The following services will be provided by OTHERS: e Prepare all route and site surveys e Perform preliminary utility coordination to ensure all known utilities are shown on survey e Geotechnical studies and investigations (if required) e Prepare Easements e Prepare AF Form 103 e Prepare As-built drawings The preceding scope of services is based on the COUNTY utilizing their existing “Miscellaneous Subsurface Utility Bores” Contract and in-house crews for construction of the pipeline. Therefore, this scope of services does not include the preparation of any contract documents for bidding purposes or other bid phase services. Should the current HDD Contractor be unable to accomplish the work and bidding is required, additional time/costs will be required for development of bidding documents and performing bid-phase services. Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, COUNTY shall pay CONSULTANT in accordance with Article 4 of the February 15, 2005, Agreement, based on the CONSULTANT’s Per Diem Rates for the actual time worked on the Project, plus Direct Expense incurred for the Project. The budget ceiling for this Task Order is $137,500.00. A general breakdown of the proposed budget is included in the following table: Preliminary and Evaluative Services $ = §=—.29,583 Engineering Design Services $ 56,816 Permitting $ 24,586 Coordination with Other Utilities Agencies $ 17,366 Engineering Services During Construction _$ 9,149 Total Budget Ceiling $ 137,500 CONSULTANT will keep COUNTY informed of progress so that the budget and/or work effort can be adjusted if found necessary. CONSULTANT is not obligated to incur costs beyond the indicated budget ceiling, as may be adjusted, nor is COUNTY obligated to pay CONSULTANT beyond these limits. TASK ORDER 122— OKALOOSA COUNTY WATER AND SEWER SYSTEM NVOC WASTEWATER TRANSMISSION MAIN Article D. Period of Service: The schedule for the Project within this Task Order is as follows: Authorization to Proceed Termination of Task Order Article E. Authorized Representatives: February 19, 2013 September 30, 2014 The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: For COUNTY For CONSULTANT Name: Jeff Littrell Name: Roy Petrey, P.E. Director Vice President - Florida Operations Address: Suite 300, Lewis Turner Boulevard, Fort Walton Beach, FL 32547 Address: P.O. Box 841 Shalimar, FL 32579 Telephone: (850) 651-7172 Telephone: (850) 609-1100 Article F. Recommendation: Recommended for COUNTY by: TUL tah Name Vy Dy cochnt Title 2/ \2-f 20)3 Date TASK ORDER 122-- OKALOOSA COUNTY WATER AND SEWER SYSTEM NVOC WASTEWATER TRANSMISSION MAIN Article G. Authorization: Offered for CONSULTANT by: Accepted for the COUNTY by: Be ts Oy cote, Name . Name VP - Florida Operations Title Title Z-(2@-l'\> Date Date REE End ERERE