Fort Walton Beach Council agenda — 01-24-12 regular — reading text

Packet Pg. 12  F- 6 -- I City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Meams, City Manager From: Michael Bcedie, Engineering & Utility Services Director Date: January 24, 2012 Subject: MPB Annual Report of Activities Michael Beedic Completed 01/ 06/ 2012 10: 05 AM Municipal Planning Board Completed 01/ 13/ 2012 1: 49 PM Carole Jones Completed 01/ 13/ 2012 4: 02 PM Completed 01/ 18/ 20121: 22 PM City Manager City Council Pending Packet Pg. 13  F- 7 1- 1 City Council of Fort Walton Beach 0 To: CITY MANAGER MEMORANDUM Robert T. Meams, City Manager From: Carole Jones, Executive Assistant Date: January 24, 2012 Subject: Approval of Agenda SIGNATURE BLOCK Carole Jones Completed 01/ 09/ 2012 9: 39 AM Carole Jones Completed 01 / 09/ 2012 9: 39 AM Completed 01 / 09/ 2012 9: 39 AM City Manager City Council Pending Packet Pg. 14  8. 1 City Council of Fort Walton Beach CITY CLERK MEMORANDUM To: Robert T. Meams, City Manager From: Helen Spencer, City Clerk Date: January 24, 2012 Subject: Approval of Minutes ATTACHMENTS: 1- 10- 12- executive( DOC) 1 - 7 - 12 Special ( Retreat) DOC) 1 - 10 - 12 regular ( DOC) SIGNATURE BLOCK: Helen Spencer Completed 01/ 17/ 2012 9: 35 AM Carole Jones Completed 01/ 17/ 2012 9: 39 AM Completed 01/ 18/ 201211: 32 AM City Manager City Council Pending Packet Pg. 15  F-8 1-- MINUTES OF THE CITY COUNCIL SPECIAL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA JANUARY 10, 2012 INTRODUCTION A Special Meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, January 10, 2012, at 5: 00 pm in the City Manager' s Conference Room at Fort Walton Beach City Hall with the following members present Mayor Mike Anderson Councilmen: Bobby Griggs, joyce gillie gossom, Dennis Reeves, Trey Goodwin, and Bull Rigdon Absent: Bobby Nabors, Dick Rynearson Also Present: Robert Meams, City Manager, Ken Perkins, Fire Chief ( arrived at 5: 35 pm, departed at 5: 40 pm); Hayward Dykes, City Attorney; and Mike Mattimore, Labor Attorney CALL TO ORDER The Mayor called the meeting to order. RECESS SPECIAL MEETING The Special Meeting recessed at 5: 00 pm to convene the Executive Session. CONVENE EXECUTIVE SESSION The Executive Session convened at 5: 01 pm for the purpose of discussing IAFF Contract Negotiations. ADJOURN EXECUTIVE SESSION The Executive Session adjourned at 5: 54 pm. RECONVENE SPECIAL MEETING The Special Meeting was reconvened at 5: 54 pm. ADJOURNMENT Being no further business the meeting adjourned at 5: 55 pm. APPROVED: MAYOR: ATTEST: CITY CLERK Ive Packet Pg. 76  Draft Minutes — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Council Retreat 8: 30 AM 107 MiacleStnp Parkway Saturday, January 7, 2012 Fan Walton Beach, FL 32548 1. CALL TO ORDER 8: 30 AM Meeting was called to order on January 7, 2012 at Two Trees Restaurant, 1955 Lewis Turner Blvd, Fort Walton Beach, FL. Title Status '.. Arrived Attendee Name Mike Anderson Mayor Present Council Seat 1 Present Bobby Griggs Joyce gossom Council Seat 2 Present Dennis Reeves Council Seat 3 Present Council Scat 4 Present Trey Goodwin Council Seal 5 Present Bobby Nabors Bull Rigdon Council Seat 6 Present Dick Rvnearson Council Seat 7 Present Slso Present: Denartment Directors and City Attorney 2. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. 3. APPROVAL OF AGENDA 1. Approval of Agenda The vote on the motion to approve the agenda as presented carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 4. ACTION ITEMS 1. Paid Time Off Discussion and direction regarding the implementation of Paid Time Off. The City Manager informed he is seeking direction from Council as to whether the issue of Paid Time Off (PTO) should be pursued during the budget policy workshop in May. Pagel _ - City Council oJForl Walton Beach P8CkB1hQ. 17  8. 1. b Special Meeting Minutes January 7, 2012 Sylvia Hanks, Administrative Services Director, explained the benefits and flexibility of a PTO plan and noted if the City adopted this type of plan, it would be required for new employees and existing employees would be grandfathered in if they so desired. Discussion included the importance of having bereavement or compassionate time off, which the City currently does not offer; offering a short or long term disability through the City's insurance carrier if the employees wish to have it; other alternative forms of time off, such as eight 9 -hour work days and one 8 -hour work day, with every other Friday off; and special circumstances that warrant additional time including jury duty and military obligations such as the reserve or the National Guard. Consensus of Council was for Staff to come back during the budget cycle with a proposal for Paid Time Off, with a consideration for bereavement and/ or compassionate leave to be included. 2. Pension Plan Reform Discussion and direction regarding Pension Plan Reform. Brandy Ferris, Finance Director, informed the City is looking closely at modifying the existing pension plans for the Police Officers' Pension Plan, the Firefighters' Pension Plan, and the General Employee's Pension Plan, in a cost- saving effort. Ms. Ferris advised the Police and Fire Pensions Plan are administered by individual board of Trustees and the City Council serves as the board of Trustees for the General Employees Pension Plan. Ms. Ferris stated the City is requesting direction from Council on whether or not to explore various cost -saving options. Options considered include allowing changes to be effective only for employees who were hired after a certain date; allowing changes to be effective for all employees not yet vested in benefits, but no changes for employees already vested; allowing changes to be effective immediately, except for those within a certain number of years of retirement; or allow changes to be effective immediately for all employee participants. Consensus of Council was for Staff to move forward and explore the pros and cons of changes for the City's three pension plans with the City's Pension Attorney and/ or Actuary( s). 3. Okaloosa County Sheriff Contract Discussion and direction regarding the Okaloosa County Sheriff Contract. The City Manager advised he transmitted the information requested by the Sheriffs Department to them on December 22, 2011. Mr. Rynearson expressed concern with sharing this information with the Sheriffs Department and requested the item be placed on the agenda for Council discussion. Discussion included the fact that a lot of discussion will be needed between the Police Department and Sheriffs Department to find out particulars and that it will not be a quick process. Also discussed was that criteria must be met to provide the best services available if a contract were to be considered. OnCo. n, d ofFan Walton Bweh Page 2 Packet Pg. 1S  8. 1. 6 Special Meeting Minutes January 7, 2012 It was mentioned that a referendum on the subject has been suggested but has not been discussed on an official basis. 4. City Owned Land Sales or Swaps Discussion and direction regarding City Owned Land Sales or Swaps. The Mayor requested a status on the surplus properties within the City. It was noted that each property has been appraised and the City knows the cost, and if developers are interested they can contact the City. The Mayor mentioned the property next to the library could be of some use to the City for additional parking for the library, and the property owner has expressed an interest in swapping the property with other property within the City. N The City Manager advised the seven lots located on Sour in the Bayou Woods subdivision can be put on the market, and requested placement