Okaloosa County BOCC — April 5, 2016 — Sample Budget Format — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: CORRECTIONS PROGRAM DESCRIPTION: The Okaloosa County Department of Corrections serves and protects the citizens of Okaloosa County by providing for the care, custody and control of lawfully incarcerated inmates in a clean, safe and secure environment. We ensure that inmates are available for court and that the sentencing requirements imposed by the court are satisfied. Primary services include admission, classification, detention, transportation, and release of inmates, and the management of inmate records. All programs, privileges and services, such as meals, clothing, recreation, visitation, library and healthcare, are provided to the inmate population in accordance with the Florida Model Jail Standards, Florida Corrections Accreditation Commission and National Commission on Correctional Healthcare Standards. REVENUE: The Corrections Department is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue, and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR:  Detained a daily average of 623 inmates without major incident, riot, disturbance, or escape in FY14.  Managed National School Lunch Program grant netting $22,506.67 in revenue in FY14.  Collected over $463,343 in fees for services during FY14.  Received over $323,266 for royalties, commissions, and other payments in kind in FY14  Provided over 8,046 hours of inmate labor to other County departments and agencies.  Provided over 102,160 hours of inmate labor for in-house services (food service, janitorial, laundry, etc.)  Obtained 100% compliance on the annual Florida Model Jail Standards Inspection.  Maintained accreditation through the National Commission on Correctional Healthcare (NCCHC).  Maintained accreditation through the Florida Corrections Accreditation Commission (FCAC). PROGRAM GOAL: The Corrections Department serves and protects the citizens of Okaloosa County by providing safe care, custody, and control of detainees. This is accomplished in accordance with applicable standards and statutes, in a cost effective manner, through the development of secure, safe, and humane detention facilities and community programs. KEY OBJECTIVES: 1. Continue to improve inmate management software reporting capabilities. 2. Work with the Okaloosa County Public Safety Coordinating Council members to develop alternatives to incarceration and to reduce recidivism.  PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 FTE Position 129 135 135 Input Total # of Bookings 7,924 7,544 7,865 Total Expenditures $12,133,289 $13,092,200 $13,622,063 Total Jail Days Required 227,201 237,322 247,432 Output Meals Provided 681,603 711,966 742,296 Medical Treatment Expenditures $2,356,179 $2,334,450 $2,534,450 Cost per Jail Day $53.40 $55.17 $55.05 Efficiency Cost per Meal 0.8336 0.8511 0.8511 Medical Cost per Jail Day $10.37 $9.83 $10.24 Effectivenes Average Length of Stay in Days 28.67 31.46 31.46 s HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 5 5 5 5 Full-time Management & Professional 12 12 12 12 Full-time Operations & Trades 112 112 118 118 Total 129 129 135 135 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Approved +/- Decrease Personnel Services $7,943,466 $7,963,892 $8,703,662 $9,176,459 $472,797 5.4% Operating Expenses $4,007,445 $4,096,607 $4,280,257 $4,534,579 $254,322 5.9% Capital Outlay $7,392 $72,791 $98,200 $43,000 -$55,200 -56.2% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $11,958,303 $12,133,290 $13,082,119 $13,754,038 $671,919 5.1% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Actual Approved Approved +/- Decrease 10 SALARIES & WAGES $5,810,547 $5,906,655 $5,989,490 $82,835 1.4% 20 BENEFITS $2,666,554 $2,797,007 $3,186,969 $389,962 13.9% Increase due to all employees on County Health Insurance 31 PROFESSIONAL SERVICES $2,758,025 $2,352,975 $2,549,975 $197,000 8.4% Predominately inmate health care; hospitalizations falling outside contractual agreement; health exams for new officers 34 CONTRACT SERVICES $565,000 $580,000 $605,000 $25,000 4.3% 41 COMMUNICATIONS SERVICES $9,200 $49,000 $43,500 -$5,500 -11.2% Radios and related items for officers; replacement of obsolete radios. 42 FREIGHT & POSTAGE $1,000 $800 $700 -$100 -12.5% 43 UTILITY SERVICES $570,000 $587,000 $582,000 -$5,000 -0.9% 44 RENT & LEASES $21,000 $21,000 $0 -$21,000 -100.0% Initially budgeted to procure time keeping system - opted not to pursue time keeping systems at present time 45 RISK MANAGEMENT ALLOCATION $253,781 $281,956 $276,721 -$5,235 -1.9% 46 REPAIR & MAINTENANCE $90,646 $91,987 $78,333 -$13,654 -14.8% Budget based on historical data and projected needs for anticipated/ unanticipated repairs 47 PRINTING & BINDING $300 $300 $300 $0 0% 49 MISCELLANEOUS CHARGES $8,500 $9,200 $9,560 $360 3.9% 51 OFFICE SUPPLIES $15,000 $15,000 $15,000 $0 0% 52 OPERATING SUPPLIES $239,781 $284,039 $366,490 $82,451 29.0% Budget based on historical data and projected jail population 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $1,200 $1,000 $1,000 $0 0% 55 TRAINING & EDUCATION EXPENSES $6,000 $6,000 $6,000 $0 0% 60 CAPITAL OUTLAY $76,500 $98,200 $43,000 -$55,200 -56.2% 1 replacement vehicle; 1 replacement copier; replace ovens; upgrade to equipment to support computer systems/software TOTAL $13,093,034 $13,082,119 $13,754,038 $671,919 5.1%