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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: November 18, 2014
TO: Honorable Chairman and Members of the Board
FROM: Don Turner
SUBJECT: Service Payment - Systems Specialists
DEPARTMENT: Facility Maintenance
BCC DISTRICT: 3
STATEMENT OF ISSUE: Requests BCC approval to pay Systems Specialist's for services
rendered at the Water & Sewer building.
BACKGROUND: Early in FY '14, Facilities Maintenance received a service request from Water
& Sewer reporting water dripping in several areas of the building. The subsequent investigation
revealed failures in multiple components of the HVAC and HVAC controls systems. Systems
Specialist's, Inc. (SSI) was the vendor that installed the HVAC controls systems several years
ago.
Systems Specialist's technicians made several trips to the Water & Sewer building to diagnose
the problems and install the new parts. The Water & Sewer Department customarily would pay
SSI's bill with a county purchase card. The cumulative charges for all work performed by SSI
over several weeks came to $3,610.00. In the absence of a service contract with SSI, there's no
authority in place to pay a $3,610 invoice.
Staff recommends BCC approval for payment to SSI for services rendered to Water & Sewer for
repairs to the HVAC systems and controls in the amount of $3,610.00.
RECOMMENDATIONS: (FM) Requests BCC approval to pay Systems Specialist's $3610.00
from account number 411-4101-546620 for services rendered at the Water & Sewer building.
RECOMMENDED BY:
APPROVED BY:
John Hofstad, Interim County Administrator