Fort Walton Beach Council agenda — 06-14-11 regular — reading text

12.12. 00 Mrs.Mrs. JillJill SeroggsSeroggs SilverboardSilverboard CityCity Manager Manager CityCity ofof DestinDestin 42004200 TwoTwo TreesTrees RoadRoad Destin,Destin, FloridaFlorida 3254132541 Subject:Subject: PolicePolice DepartmentDepartment FeasibilityFeasibility StudyStudy DearDear Mrs.Mrs. Silverboard:Silverboard: InIn accordance accordance withwith HartmanHartman & & Associates,Associates, Ine.I'ne.' ss( ( HAI)HAI) FebruaryFebruary 20,20, 20022002 AgreementAgreement withwith thethe CityCity ofof DestinDesti ( n ( City),City), HAI'HAI' ss allowableallowable expensesexpenses forfor thethe referencedreferenced projectproject areare TwoTwo ThousandThousand andand NoNo/ / 100100 DollarsDol ($ lars ($ 2,2, 000.000. 00).00). TheThe CityCity originallyoriginally approvedapproved aa PurchasePurchase OrderOrder inin thethe amountamount ofof Eighteen Eighteen ThousandThousand SevenSeven HundredHundred andand NoNo/ / 100100 DollarsDol ($ lars ($ 18,18, 700.700. 00)00) forfor thethe servicesservices ofof HAIHAI andand theirtheir subconsultant,subconsultant, PolicePolice ExecutiveExecutive Research Research ForumForum ( ( PERF).PERF). PERF'PERF' ss agreedagreed feefee waswas EighteenEighteen ThousandThousand OneOne HundredHundred andand NoNo/ / 100100 DollarsDol ($ lars ($ 18,18, 100.100. 00).00). SixSix HundredHundred andand NoNo/ / 100100 DollarsDol($ lars ($ 600.600. 00)00) werewere includedincluded inin thethe City'City' ss PurchasePurchase OrderOrder forfor servicesservices providedprovided byby HAI.HAI. ItIt waswas agreedagreed thatthat HAIHAI couldcould invoiceinvoice thethe CityCity forfor additionaladditional fundsfunds asas needed.needed. HAIHAI hashas incurredincurred expensesexpenses inin thethe amountamount ofof NineNine HundredHundred ThirtyThirty ThreeThree andand 84/84/ 100100 DollarsDol ( lars ( S933.S933. 84),84), therefore therefore anan additionaladditional ThreeThree HundredHundred ThirtyThirty ThreeThree andand 84/84/ 100100 DollarsDol ($ lars ($ 333.333. 84)84) isis requestedrequested atat thisthis time.time. WeWe requestrequest youryour approvalapproval ofof thethe additionaladditional fundsfunds thatthat willwill bebe reflectedreflected inin aa futurefuture invoice.invoice. ShouldShould youyou havehave questions,questions, pleaseplease call.call. VeryVery trulytruly yours,yours, HartmanHartman & & Associates,Associates, nc.nc. CristyanCristyan cancan umszowzosoniumszowzosoni me,me, eoameoam 661661 1111 cc:cc: MichaelMichael B.B. Bomar,Bomar, P.P. E.,E., HAI,HAI, Destin,Destin, FloridaFlorida 1281512815 PME"PME" WW COASTCOAST PARPAR % % WAYWAY • • SrJTaSrJTa I IeIe• • DESTIN,DESTIN, PLPL 3255032550 TnEPHONETnEPHONE ( ( 85M85M N379278N379278 • • PAXPAX ( ( 858)858) 837837- - 72697269 • • www.www. wvsacwvsac i con,con, ORLANDO ORLANDO FORTMYERSFORTMYERS PLANTATIONPLANTATION JACKSONVILLEJACKSONVILLE DLTINDLTIN PacketPacket Pg.Pg. 223223  F14 3..e Offrce o( the City Mananer City Hall voice — 8 ( 50) 837-4241 W.'148 4200 Two Trees Road Fes - ( 850) 650 -9250 Dest m, Florida 32541 ) saverboard@ciryofdesd& com VIA FACSIMIIE and US MAIL October 28, 2002 Ms. Crisyann C. Duncan Hartman & Associates 12815 Emerald Coast Parkway, Suite 110 Dstiu, Florida 32550 Re: Police Department Feasibility Study —Hartman & Associates Purchase Order 168 -00 Dear Cristy: Thank you for your letter of October 15'" regarding total billings for the subject services. As we briefly discussed the other day, the City' s records cwnfirm my recollection that payments in excess of the original $ 600 for contract administration have been made to Hartman & Associates (HAI). This was accomplished primarily through a $ 1, 000 change order increase to the subject purchase order in April- Please refs to the attached payment summaries for comparison to your records. If you believe there remains a discrepancy after reviewvrg these materials, please let me know so that we can resolve any outstanding items. In the meantime, we are processing payment approval of the last and most recent invoice (HAI # 5023) for the project in the amount of $6, 035.33. Sincerely, 4lt Jill Scroggs Silverboard City Manager Packet Pg. 2?A  14. 3.e City of Destin, Florida Public Safety Services Project Accounting Purchase Order 166- 00 (FY 2002) Hartman 8 Associates (HAI) with Police Executive Research Forum ( PERF) Subcontract Descriptions Dates Invoices Amounts Original PO Sums: 1. Subcontract with PERF: 02/ 15/ 02 18, 100. 00 2. HAI Administration: 02/ 15/ 02 600. 00 Subtotal: 18, 700. 00 Amended PO Sums: 1. HAI Administration: D4104/ 02 1, 000. 00 Total: 19, 700. 00 Invoices: 1. HAI Administration 12102/ 01 1911 367. 50 2. HAI Administration 02/27/ 02 2418 159. 50 3. HAI Administration 03127102 2648 188. 50 4. HAI Administration 03/ 27/ 02 2644 72. 50 5. HAI Administration 05/ 22102 3345 118. 64 6. PERF O5 22102 3345 12, 182. 67 7. HAI Administration 06/ 19 /02 3609 357. 50 8. HAI Administration 07117/ 02 3897 151. D0 Subtotal: 13, 598. 01 Balance: 6, 101. 99 9. HAI Administration 10/ 23/ 02 5023 42. 00- 10. PERF 10/ 23/ 02 5023 Subtotal: 5, 993, 33 6, 035. 33 0 Balance: 66. 66 PackelPg. 225  14. 3. e 10/ 28/ 2002 CITY of DESTIN, FU PAGE I 15: 15: 35 HARTMAN AND ASSOICATES — PURCHASE ORDER 168 poingi_ r-y Invoice No Date Amount Warrant, Voucher Check 0003609 07/ 122 / 2002 357. 50 07/ 15/ 02 16824 48312 0003345 05/ 31/ 2002 12, 182. 67 05/ 31/ 02 16169 47903 0003069 05/ 09/ 2002 118. 84 05/ 15/ 02 15830 47770 0002648 05/ 02/ 22002 188. 50 05/ 02/ 02 15527 47663 0002644 05/ 02/ 2002 72. 50 05/ 02/ 022 15526 47663 0002418 03/ 04/ 2002 159. 50 03/ 15/ 02 14771 4708g 0001911 03/ 04/ 2002 367. 50 03/ 15/ 02 14772 47082 3897 07/ 26/ 20022 151. 00 07/ 31/ 02 17167 48447 Total invoice amount 13, 598. 01 END OF REPORT* Packet Pg. 226