Fort Walton Beach Council agenda — 06-14-11 regular — reading text

must be put into performance targets by the City Manager for the police chief to achieve. The following are tasks that should be performed to start up a police department in Destin. 1 Establish budget authority and financial procedures 2 Develop a set of characteristics desired for the chief. 3 Establish process for background checks for all police employees, consider hiring contractor. 4 Advertize for the chief, then recruit and select the chief. Subject chief to background check before completing the hiring process. 5 In conjunction with chief, determine renovation needs for police facility. Begin any needed contracting process. 6 Advertize, recruit, and select senior staff. Complete background checks. 7 Locate temporary office space for chief and staff 8 The chief and his /her senior staff should: 8. 1 Develop a practical and realistic mission statement, a set of organizational values, and vision for the future of policing in Destin; 8. 2 Complete general order manual and design training on the policies and procedures; 8. 3 Develop crime prevention and public education programs; 8. 4 Develop a volunteer program along with desired responsibilities and Page 36 Packot Pg. 182  14. 3. e 1 criteria for participation; 1 8. 5 Develop an orientation training plan for newly hired officers to ensure they understand the department' s vision, mission and values; policies, procedures, and regulations; and, local ordinances. 8. 6 Develop and implement a set of supervisory standards for employee performance for supervisor consistency; and 8. 7 Develop a plan for interaction and partnership formation between Destin' s police officers and its neighborhoods, businesses, and schools. 9 Conduct introductory meetings with civic, public, community, and neighborhood association groups and leaders to form good working relationships and to open i channels for the communication of community concerns. 10 Begin the purchasing process for capital items and for non -size specific uniform items. 11 Purchase vehicles and have them equipped. 12 Advertize, recruit and select officers. Complete background checks. 13 Advertize, recruit and select civilian staff. Complete background checks. 14 Establish procedures with the city for payroll, benefits administration, personnel I records keeping for police employees. 15 Develop crimetincident and other operational and administrative forms. Modifying comparable forms from a similar area department will expedite this process.) 16 Initiate a public information campaign to inform Destin residents of the change in police service from the Okaloosa Sheriffs Office to the Destin Police Department. 17 Update /revise as necessary disaster and evacuation plans. 18 Establish mutual aide agreements with adjacent law enforcement agencies. 19 Create memorandums of understanding with the appropriate agencies re: specialized services including canine, S. W.A.T., search and rescue, specialized J Page 37 Packet Pg. 183  14. 3. e investigations, county /regional drug task forces, and evidence processing. 20 Locate firearms range for quarterly firearms qualifications. 21 Develop in- service training schedule for legal updates and skills refreshers. 22 Develop /procure specialized training for boat and for SUV /beach vehicles. 23 Develop liaison with local fire and EMS agencies. 24 Establish transition /overlap plan with the Sheriffs Office so that there is a period of joint patrolling and Destin officers can learn the city. 25 If the decision is made for Destin to have its own dispatch operations secure radio channels, install equipment and test the system. 25. 1 Establish cut -over date and plan for radio back -up with Sheriff. 25. 2 OR Negotiate a contract with the Sheriff for dispatch services. 26 Develop request for proposals for computer aided dispatch system and/ or records management system. 26. 1 Select, install and test systems. 27 Using city information technology process, purchase and install office automation network. Page 38 I Padwt Pg. 184  14. 3. e CONCLUSION PERF' s cost estimates for a Destin Police Department range from a minimum of 1, 293, 509 to an optimal staffing model which would cost $ 1, 893,920 per year. Start up costs range from $ 1, 944, 948 for the optimal plan to $ 1, 357, 224 for variation on of the minimal staffing plan. Some cost savings are possible. For example, the city could use its code enforcement boat for police patrol. Attempting, however to create a " bare - bones" police agency is likely to result in " bare- bones" police services. Some portion of the costs of a Destin Police Department may be offset by the city keeping a larger portion of traffic fines generated by having its own officers. The city already gets some portion of these fines from the citations issued by OCSO deputies. Although it may be tempting to plan on such sources of revenue as a way to help fund the police department, such revenue sources can vary widely. Care must be taken to ensure that officers do not work to a citation quota. Weather factors may alter citation issuance as may changes in road construction. The level of officer activity responding to calls by citizens also has an impact on traffic citations. If the city wants improved police services without the expense of creating its own department, the city may wish to negotiate with the sheriff to create a contract that includes performance benchmarks or better reporting regarding the actual services provided. Destin does receive services from the Sheriff that are not included in the contract that are part of support provided to deputies. No separate costs are passed on for dispatch services, nor for specialized unit response. If Destin deputies are absent and staffing gets too low, the Sheriffs Office fills those positions with other deputies. The deputy assigned to patrol Destin' s unincorporated area spends significant amounts of time backing up Destin deputies and patrolling Destin streets. Other supervisory and management services are provided without additional costs. Also, there is general satisfaction with the service Destin receives from the OCSO. Page 39 Packet Pg. 185  14. 3. e Some of the lack of information the city has about police operations in Destin may come from lack of communication. One solution may be for the city to add to the next contract funding to create a position to be designated as Destin " Chief of Police." Such a position would be staffed full time, probably at the Captain' s level, and would help ensure that the policing needs of Destln are met. The contract could include a provision that the person, although still subject to the chain of command in the sheriff' s department, would be replaced if the Destin City Manager so requested. vdOaNC 01U_ N a LN M0M Page 40 Packet Pg 186  F143. APPENDIX 1 OPTIMAL STAFFING WITH START UP COSTS PackeEPg. 187  14. 3. e s PROJECTED BUDGET - DESTIN, FL POLICE DEPARTMENT Optimal Staffing Level Max Salary) Percent Min Salary) Percent Salaries and Benefits of Budget of Budget Salaries - Permanent 860, 8DO 716, 000 29 Positions - 23 sworn, 6 civilian) Salary ( 1 Marine Patrol Officer) 33, 000 28, 000 Salaries ( 2 Beach Patrol Officers @ $ 23, 200) 46, 400 44, 000 TOTAL SALARIES AND WAGES 940, 200 788, 000 Overtime @ 5% 47, 010 39, 400 Standby / Callback Pay @ 0. 5% 4, 701 3, 940 Holiday Pay 66, 960 55, 800 Uniform Pay @ $ 600 /yr 18, 600 18, 60D Shift Differential Pay @ 1. 5 % 14, 103 11, 820 Special Duty Pay 4, 701 3, 940 Employee Benefits 504, 245 319, 482 Personnel Costs - Sub -total 1, 600, 520 84. 5% 1, 240, 982 80. 9% Maintenance and Operations Materials and Supplies