Fort Walton Beach Council agenda — 06-14-11 regular — reading text

(29% of cities, 2. 1 to 2. 9 24 under 10, 000) US Department of Justice, Bureau of Justice Statistics State of Florida Average of officer per 1, 000 3. 01 34 Florida Department of Law Enforcement II Law Enforcement Management and Administrative Statistics 1997 Data for Individual State and Local Agencies," US Dept. Of Justice, Bureau of Justice Statistics, April, 1999. Page 13 Packet Pg. 159  14.3. e While seemingly a quick and easy " rule of thumb," the officer -per thousand method is of little real utility. It does not take into consideration the type of community (urban, suburban or rural), nor the variety and intensity of officers' workload, expectations and goals of the community nor the demographics of the community' s residents. These limitations are important factors which require additional assessment of local circumstances. Officer Availability An additional staffing factor that must be considered is how much of an officer' s time is consumed by non -operational activities such as vacation, other personal leave, holidays, training time, court, briefings, etc. that could directly reduce that officer's time on street patrol. Since Destin does not have a personnel history to determine the specifics for the actual number of hours officers are unavailable, some assumptions were made based on " normal data" from similar sized departments. In Destin, it is estimated that patrol officers will be unavailable for street deployment an average of 40D hours per year ( as shown in Chart 2). Page 14 Packet Pg. 160  F14 3.. e Chart 2 POTENTIAL PATROL OFFICER UNAVAILABILITY Average hours per year per officer) Vacation -- 15 vacation days 120 hours Sick Leave 40 hours On -duty injuries 40 hours Training 30 hours Inevenenoed oMicare may require additional training hours) Court ( On duty) 24 hours Compensatory Time Taken 40 hours Family Leave 20 hours Leave w/ o pay 6 hours Briefing hours TOTAL HOURS UNAVAILABLE 400 Allocation of Sworn Personnel The next step in assessing the allocation of personnel for the patrol function is to determine the number of officers needed to staff this activity. This analysis, beginning in Chart 3, examines the time needed to staff the patrol function compared to the number of hours Destin officers are to work in a year. Chart 3 Total work hours needed per year per 24 hour beat 8, 760 hours per beat 24 hours limes 365 days) Normal number of annual hours per employee 2, 080 hours 40 hours times 52 weeks) Page 15 Packet Pg. 161':  14.3. e I Although officers would be employed to work 2, 080 hours per year, in reality, 400 hours must be subtracted from this figure due to normal schedule disruptions ( Chart 2). The result is that each officer is actually available for 1, 680 hours per year. Accordingly, the average amount of time that officers would be expected to " show up" for work is approximately 61 % of their scheduled time ( 168012080). It is PERF' s experience that the normal range for "show up" percentages ranges between 75% and 85% of scheduled work time. An 81% show up rate is toward the high end of this range. Chart 4 a, g _,. g J+n . dio- s. of ems 3'',;` 4490t « x i xt 3 t' 3,hs' i a E[. Ef' Sh tYW Sw I • ry `.: it 0 et 75% 85% Number of hours to staff one full time beat 8, 760 8, 760 B, 760 Actual officer . v. ifabifitv, annually Number of officers needed to staff 24 hour beat 1, 660 5. 2 1, 560 55 1768 ZKuNO 0 Using the fairly liberal show -up rate of 61% shows that each 24 -hour beat would need N 5. 2 officers. Rounding down to five officers would create frequent shortages and M subsequent overtime costs, rounding up to the closest whole number results in a need to assign six officers for each full time beat. The more conservative number of 75% would also require six officers per full time beat to avoid shortages and overtime. The most liberal assumption, 85% show up, results in a need to assign only five per full time beat, Few departments have a patrol show -up rate of 85 %. PERF has found this rate usually on a particular shift that is composed of young officers with little leave time accumulated. The more common show -up rates are in the 75% to 80% range. To cover three beats around the clock, both the 75% and 81 % rates would require 18 officers will be needed to be assigned to the patrol function ( six officers times three beats). The 85% rate would require 15 officers ( five officers time three beats). However, another critical factor in determining the number of officers needed for patrol Page 16 Padtet Pg. 162  14.14. 3.3. 88 is the shift structure used. This is discussed later in this report. Current Workload The Okaloosa County Sheriffs Office provided PERF with a summary of calls for . service for 2001 that they responded to within the city limits. Calls for the year totaled 16, 638, which equates to an average of just under two calls per hour. Such a workload level is generally considered to be a fairly light workload for a staffing level of three units. The table below shows the top 25 types of calls for service. DESTIN CFS 2001 INCORPORATED AREA Numbs Percent ank rder Call Type of Total ercent um_ 1992 12. 0% i Traffic step 10 -50 2 Assist Citizen 1024 6. 2% 3 911 Verification 988 5. 9% 4 Traffic crash 968 5. 8% 5 Alarm Business Audible 737 44% 34. 3% 6 Disturbance 480 2. 9% 7 Follow up 438 26% 8 Alarm Residential Audible 376 2. 3% 9 Vehicle reckless 364 2. 2% 10 Trespassing 339 2. 0% 1 46. 3% 11 Noise complaint 319 1 1. 9% 12 Suspicious vehicle 316 1. 9% 13 Warrant service 314 t. 9% 282 1. 7% 14 Fail to pay 98s 15 Parking comp 282 17% 554%J 16 265 i 6 security check