Fort Walton Beach Council agenda — 06-14-11 regular — reading text

ti City of Fort Walton Beach Amerka 4 M. M Bramijut Beaches Fort) anc, P132506 IOJ MimN !(k8rip W) 833-133-ry5 • - 950C• Fm( AW) 933A610 S33 Too ( 850) 833 -9925 Rol 04vMUp U- memvW. b cog MayMay 18,18, 20112011 LarryLarry Ashley,Ashley, SheriffSheriff OkaloosaOkaloosa CountyCounty SheriffsSheriffs OfficeOffice 12501250 FglinFglin Parkway Parkway ShalimarShalimar CourthouseCourthouse AnnexAnnex ShalimarShalimar FloridaFlorida 3257932579 Re:Re: RequestRequest forfor InformationInformation DearDear SheriffSheriff Ashley,Ashley, TheThe CityCity CouncilCouncil ofof thethe CityCity ofof FortFort WaltonWalton BeachBeach hashas directeddirected thatthat II askask youyou toto provideprovide thethe CityCity withwith information information toto determinedetermine thethe yearlyyearly costcost ofof utilizingutilizing thethe OkaloosaOkaloosa CountyCounty SheriffsSheriffs OfficeOffice asas thethe providerprovider ofof publicpublic safetysafety servicesservices toto thethe CityCity ofof FortFort WaltonWalton Beach.Beach. AsAs partpart ofof thisthis requestrequest thethe CityCity alsoalso requestsrequests information information onon thethe costcost ofof partialpartial service,service, toto includeinclude communicationscommunications andand records.records. PleasePlease provideprovide aa timetime frameframe forfor thethe simultaneoussimultaneous submission submission ofof thethe requestedrequested information.information. ShouldShould youyou havehave anyany questionsquestions regardingregarding thisthis request,request, pleaseplease contactcontact mymy officeoffice atat youryour convenience.convenience. Sincerely,Sincerely, VV CityCity Manager Manager c:c: MayorMayor andand CityCity Council,Council, PolicePolice Chief,Chief, CityCity Clerk,Clerk, CityCity AttorneyAttorney PacketPacket Pg.Pg. 142142  14, 3. b I. arrN A shies , U6, J, a. at, urnre. Strrrifj a t,: i 1, m, W1 Date: May 23r°, 2011 Robert Mearns, City Manager City of Fort Walton Beach 107 Miracle Strip Parkway, SW Fort Walton Beach, Florida 32548 Re: Law Enforcement Services Proposal Dear Mr. Mearns, I am in receipt of your letter dated May 18th and if I am clear regarding its content, the City Council of Fort Walton Beach would like for the Sheriffs Office to provide an annual manning and cost estimate proposal for provision of law enforcement services similar to those currently provided for by the Fort Walton Beach Police Department. This proposal would presumably be for direct services above and beyond those countywide direct services provided by the Okaloosa County Sheriffs Office to all citizens. In order to prepare a detailed contract proposal my staff will require various items of information from you which relate to your current service levels and expectations. In order to establish a starting point, a statement of services sought from the Okaloosa County Sheriffs Office is needed. Based on that statement, our staff will then prepare a list of items needed to support a contract proposal. Absent that, we are unable to provide a specific time frame for the preparation and conclusion of a response to your RFP. Some of the items needed in regards to the level of services requested would include: The City population and your annual calls for service numbers for the past 3 years. Your current patrol and investigative manning numbers and schedules. Your current civilian support manning numbers and schedules. Age, Condition, and Number of Patrol Vehicles in your Fleet. ( number equipped with mobile computer terminals - MCT' s) Current employee master file including total compensation packages as well as time in service, time in grade, and fringe benefits. ( We do not require employee names as positions /job task will suffice) Current financial condition of your retirement and health insurance programs. Any requirement for additional services not ordinarily included in normal patrol and investigative functions. copy of your latest evidentiary audit and current inventory of physical evidence. listing of any long term service contracts, debt, or pending litigation. Any items you would deem appropriate in furtherance of your REP. Iht UI ilrnis t • w [ s ti i Idl ; utt c. us sccls i + h, thc. J'a`, Connni ion foI I lc n 1i l au F [ I f' olco e IA dnunw 11,; 1."-, r ,, h a p. l i+ 1 i< n ple ud ,,,, Packet Pg. 143  14.3. b T arr} AsItI P, rmint, yltctol rv y b q1.- dgq i fi In regards to your request for a simultaneous partial services proposal, such as communications and records, there will need to be further discussions on this item. A full service proposal will contain components of partial services and can be discussed further upon review. A partial service agreement would also require a full commitment by those stakeholders affected in order to be a viable option. This would more than likely be accomplished through a Memorandum of Understanding. Major JD Peacock ( idoeacock @.sheriff- okaloosa. ore ) will be our agency' s point of contact regarding your (REP) request for proposal. Please provide him any information you deem pertinent in these discussions. O Based on the available economy of scale, there is no doubt that consolidation will significantly lower the city' s annual cost of law enforcement services. These lower costs however are realized by the elimination of duplicative support and administrative u w components and personnel. The amount of savings may also be offset in the initial set up and merging which will require fiscal, evidentiary, and inventory audits. The review and o merger of retirement and health plans, vehicles, communications, software, signage and uniforms are other costs. a LLCr The Okaloosa County Sheriff' s Office stands ready to support and assist the City, the m Police Department, and the citizens of Fort Walton Beach. Given our agencies relationship and mutual respect I would suggest that the city consider commissioning an S independent consolidation study similar to one conducted by the Police Executive N Research Forum ( PERF) on behalf of the city of Destin in 2002. An independent study CO from an organization such as PERF or the NWFSC Institute for Senior Professionals ISP) would remove a sizable task from our staff as well as alleviate any concern regarding motives or bias. We will of course provide whatever information necessary to assist in an independent study should you choose that option. Regardless of the outcome or findings, the Sheriffs Office will continue to be a service partner with the city of Fort h Walton Beach in all future law enforcement endeavors, with or without a contract for service. If you or the Fort Walton Beach City Council should have any questions regarding this suggested process please do not hesitate to call on me. Sincerely, 144ri Larry Ashley, Sheriff lheOkaloo „( oonis till itfar, i I - ci wail dihd h, 0l Co ion for f J nri i I aw I 1, o cemc I,%,, , du ion I, ( k( ovrc. Sf I N 6, d q- , I P, ee iLCt i i , sa(.i d. cv rnd „ Packet Pg. 144  14.3. c kaloosa County Airports State of Florida May 25, 2011 JUN — in 2011 Ted Litschauer Z' N Chief of Police 0 Fart Walton Beach Police Department N 7 Hollywood Blvd. NE Fort Walton Beach, FL 32548 K Dear Chief