Fort Walton Beach Council agenda — 06-14-11 regular — reading text

MEMORANDUM To: Robert T. Mearns, City Manager From: Helen Spencer, City Clerk Date: June 14, 2011 Subject: Approval of Minutes - Core Values L BACKGROUND: I. I. Approval of the Minutes of the Special Meeting of Tuesday, May 17, 2011, on Core Values. ATTACHMENTS: 5 - 17 - II -core values final ( DOC) SIGNATURE BLOCK: Helen Spencer Completed 05/ 23/ 2011 10: 29 AM Carole Jones Completed 06/03/ 2011 1: 04 PM Completed 05/ 24/ 2011 11: 29 AM City Manager City Council Pending Paeket Pg. 26  Final Minutes — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach 4: 30 PM 107 Mon, le stop Parkway Tuesday, May 17, 2011 Fort Walton Beaeh, FL 32545 1. CALL TO ORDER 4: 30 PM Meeting was called to order on May 17, 2011 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. Title Status Arrived Attendee Name Mike Anderson Mayor Present Council Seat 1 Present Bobby Griggs Joyce gossom Council Seat 2 Present Dennis Reeves Council Seat 3 Present Council Seat 4 Present Trey Goodwin Council Seat 5 Present Bobby Nabors Bull Rigdon Council Seat 6 Present Dick Rynearson Council Seat 7 Present 2. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. 3. ACTION ITEM The City Manager reviewed the Performance Excellence Program and introduced Deputy Fire Chief Ken Perkins to discuss the core values of the program. Adopt Core Values Synopsis: Request City Council approves recommended City of Fort Walton Beach Core Values and direct the City Manager to initiate their implementation. ( Fire Chief) Deputy Chief Perkins explained the Performance Excellence Program allows employees the opportunity to become more involved in the process of their workplace. He advised internal surveys were conducted and that management has begun to act on many of the concerns of the employees. Deputy Chief Perkins continued that five core values were selected by employees that will become, if approved by Council, the principles by which all city employees perform their work and conduct themselves. The five core values are 1) integrity, whereby employees will conduct themselves in an honest, P° e t Ckv Cooncd of Fpn Walron Beach packet Pg. 27  83. Special Meeting Minutes May 17, 2011 trustworthy, and ethical manner; 2) accountability, whereby employees will take full responsibility for their actions, resources, and attitudes; 3) teamwork, whereby employees will work together to provide quality services; 4) customer service, whereby employees will be professional, use all available resources, and strive to meet the needs of customers; and 5) continual improvement, whereby employees will promote a culture that seeks to better our organization. The motion to approve the five core values as selected by City employees carried unanimous. _......_ _.... RESULT: APPROVED ( UNANIMOUS) MOVER: joyce gossom, Council Seat 2 SECONDER: Dick Rynearson, Council Seat 7 m AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson d oo 4. ADJOURNMENT: 4: 45 pun Approved: Mayor: Attest: City Page 2 City council ofFar, W hon Beach ReC Ie  8. 8 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Menus, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: June 14, 2011 Subject: FY 2011 - 12 FDOT Lighting Agreement 1. 1. 1. The fiscal year for FDOT begins on July 1, 2011 and continues through June 30, 2012. Prior to the beginning of each fiscal year, the Florida Department of Transportation FDOT) issues a work order authorizing the performance of maintenance on highway lighting for that fiscal year. The work order is in compliance with the executed Highway Lighting, Maintenance, and Compensation Agreement that was executed between the City of Fort Walton Beach and FDOT. 2. DISCUSSION: 2. 1. For FY 2011 - 12, FDOT has created a new Highway Lighting, Maintenance, and Compensation Agreement that utilizes a new method of compensation based on the number of qualifying lights multiplied by the Unit Rate assigned to that fiscal year. The contract requires the Maintaining Agency to continuously have 90% of all lights operational at all times. 2. 2. Beginning in FY 2012 -13, the Unit Rate for each fiscal year will increase by 3 %. 3. FINANCIAL INFORMATION: 3. 1. In FY 2010 -11, the City entered into a work order to be reimbursed $ 62, 272 for the maintenance of highway lights located within the FDOT highway system as stated in the Highway Lighting, Maintenance, and Compensation Agreement. 3. 2. For FY 2011 - 12, the estimated reimbursement amount for the highway lighting maintenance is $ 76, 093 and is based on the number of lights maintained by the City. This reimbursement is counted as a revenue in the Streets Division in Account Number 001 - 1240 -344 -9008. 4. RECOMMENDATION: 4. 1. Staff respectfully requests City Council authorization for the City Manager to execute the FY 2011 - 12 FDOT Highway Lighting, Maintenance, and Compensation Agreement FPJD: 405499- 1- 78 -43, Contract AQ985) for the reimbursement of an estimated 76,093 from FDOT for the maintenance of highway lighting along FDOT highways. Packet Pg. 58  F-8.5 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Meatus, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: June 14, 2011 Subject: FY 2011 - 12 FDOT Lighting Agreement ATTACHMENTS: FDO'r Highway Lighting Agreement FY 11 - 12 PDF) SIGNATURE BLOCK: Finance Completed 06/ 02/ 2011 8: 22 AM Michael Beedie Completed 06/ 02/ 2011 1: 44 PM Completed 06/ 02/ 20114: 17 PM City Attorney Carole Jones Completed 06/03/ 2011 1: 02 PM Completed 06/06/ 2011 2: 54 PM City Manager City Council Pending Packet Pg. 57  luawaaiBy Bu144B! 11003 Zt- ttoz A3 : g6Zt) Zl,- t1 Ad luawa - BV Bugg61T AemgBlH 100: : luaw0sUV W 71001 N STATE OF FLORIDA DEPARTMENT OF TRA RTATION Floliae 519rY1C4: 1FnL D3a.oa STATE HIGHWAY LIGHTING, MAINTENANCE, AND DcC O MSO55 COMPENSATION AGREEMENT v,s•+ d Y CONTRACT NO. FINANCIAL PROJECT NO. AQ985 405499 -1 - 78- 43 a F. E. I. D. NO. F596000323001 THIS AGREEMENT, entered into this _ day of year of 2011 by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as " FOOT ", and City of Fort Walton Beach , hereinafter referred to as the "MAINTAINING AGENCY "; WITNESSETH: WHEREAS, FDOT is authorized under Sections 334.044 and 335.055, Florida Statutes to enter into this Agreement, and the MAINTAINING AGENCY has the authority to enter into this Agreement and to undertake the maintenance and operation of lighting on the State Highway System; and WHEREAS, the MAINTAINING AGENCY has authorized its undersigned officers to enter into and execute this Agreement; NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, FDOT and the MAINTAINING AGENCY hereby agree as follows: Maintenance of Facilities a. The MAINTAINING AGENCY shall maintain all the lighting now or hereafter located on the State