Okaloosa County School Board — Regular Meeting, July 24, 2023 — reading text

Board of Okaloosa County, Florida, for ESE services. Public Content The agreement provides Exceptional Student Education services for Walton County students, grades 11-12, who have met specific criteria in the areas of Hearing Impaired and Intellectual Disabilities. Please contact Kathy Ard at ardk@okaloosaschools.com or 850-833-3164 for additional information. File Attachments Walton County Agreement 2023-24.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.45 Agreement between The School Board of Okaloosa County, Florida, and Lotus Learning & Arts Center for eligible students, presented by Kathy Ard, Director, Exceptional Student Education, and recommended by the Superintendent for approval Meeting : Jul 24, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2023 Absolute Date : Jul 24, 2023 Budgeted : Yes Budget Source : IDEA Part B, Entitlement Grant Recommended Action : Motion to approve agreement between Lotus Learning & Arts Center and The School Board of Okaloosa County, Florida, for services. Public Content The agreement provides contract behavioral and educational services for selected students. Please contact Kathy Ard at ardk@okaloosaschools.com or 850-833-3164 for additional information. File Attachments Lotus Learning and OCSD Contract.pdf (167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries  Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.46 Amended Award of ITB 23-06 Lawncare Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 24, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2023 Absolute Date : Jul 24, 2023 Fiscal Impact : Yes Dollar Amount : $339,300.00 Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds/Beautification Recommended Action : Motion to approve the termination of ITB 23-06 Lawncare Services for Multiple Schools contract with T&N Lawn Masters, LLC., effective July 17, 2023 and removal of the vendor from the District's bid list per School Board Policy 2-17(a)(10)(c). Motion to award ITB 23-06 Lawncare Services for Multiple Schools contract to the next overall lowest bidder, Gulf Coast Environmental Contractors, Inc., effective July 25, 2023 to June 30, 2026, for a total contract amount of $339,300.00. Public Content Request approval to terminate ITB 23-06 Lawncare Services for Multiple Schools contract with T&N Lawn Masters, LLC., effective July 17, 2023, and removal of the vendor from the District's bid list per School Board Policy 2-17(a)(10)(c) and request approval to award the remaining contract term to the next overall lowest responsive and responsible bidder, Gulf Coast Environmental Contractors, Inc., effective July 25, 2023 for a total contract amount of $339,300.00 paid through General Funds, Project 0010 Grounds/Beautification. In addition, miscellaneous lawn care services, such as raking, trimming of bushes/hedges, and maintenance of flower beds, are available on an as needed basis at the rate of $45.00 per hour. The term of the contract is effective July 25, 2023 through June 30, 2026. Copies of the recommendation letter to the Superintendent, the revised tabulation and award of ITB 23-06 to Gulf Coast Environmental Contractors, Inc., the proposed agreement with Gulf Coast Environmental Contractors, Inc., and the original award of ITB 23-06 are attached. additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB_23-06 Bid Tabulation and Revised Award Recommendation - Revised 7-18-23.pdf (125 KB) Recommendation Letter to Superintendent.pdf (193 KB) Original Award of ITB 23-06 Lawncare.pdf (524 KB) GCEC Agreement - ITB 23-06.pdf (100,146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jul 24, 2023 - Regular Meeting Type : Information Public Content There are no new employees that have been placed on/or removed from Administrative Leave at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Jul 24, 2023 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Rudella Shawgoodson 106750 Teacher Destin MS 7/1/2023 Brian Wagner 118904 Dean of Students Niceville HS 8/1/2023 Debra Haan 108448 Principal Southside 8/1/2023 Kerin Shue 107044 Programmer Analyst Information Systems 8/1/2023 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2023- 2024 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jul 24, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2023-2024 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 7-24-2023.pdf (96 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2023-2024 school year. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.4 Request to advertise a public hearing for adoption of a new job description for District Coordinator, presented by Lee Hale, Assistant