Okaloosa County School Board — Regular Meeting, July 24, 2023 — reading text

Monday, July 24, 2023 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Diane Kelley *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 24, 2023 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 24, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 7.46 Amended Award of ITB 23-06 Lawncare Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added item 7.46 Amended Award of ITB 23-06 Lawncare Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Athletic Director, Baker School, recommended by the Superintendent for approval. Meeting : Jul 24, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Athletic Director, Baker School. Motion & Voting Motion to approve the appointment of John Carlisle to the position of Athletic Director, Baker School. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jul 24, 2023 - Regular Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for June 2023, presented by Julie Perry, Chief Financial Officer Meeting : Jul 24, 2023 - Regular Meeting Type : Report Public Content In-County Travel paid for June 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Report FY 23-24 Summary.pdf (73 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for June 2023, presented by Julie Perry, Chief Financial Officer Meeting : Jul 24, 2023 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for June 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out of County Travel Summary 07.24.2023.pdf (68 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jul 24, 2023 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value of less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the fourth quarter of fiscal year 2022-2023 (April 2023 through June 2023) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. under the $10000 April 2023 thru June 2023- School Department.pdf (103 KB) S.A. under the $10000 April 2023 thru June 2023- Provider.pdf (104 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $10,000  Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jul 24, 2023 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Short Term Facility Use Contracts and Lease Agreements having a value of less than $10,000 that have been entered into by the departments/schools. The attached report shows the Short Term Facility Use Contracts and Lease Agreements for the fourth quarter of fiscal year 2022-2023 (April 2023 through June 2023). For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT-LEASE-APRIL 2023 THROUGH JUNE 2023.pdf (78 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jul 24, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of July 10, 2023; Minutes of the Regular Meeting of July 10, 2023, recommended by the Superintendent for approval. Meeting : Jul 24, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of July 10, 2023; Minutes of the Regular Meeting of July 10, 2023. File Attachments 7-10-2023 Workshop - DRAFT.pdf (140 KB) 7-10-2023 Meeting - DRAFT.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for cheer, physical education, and wrestling mats in the amount of $14,293.93, presented by Lamar White  and recommended by the Superintendent for approval. Meeting : Jul 24, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2023 Absolute Date : Jul 24, 2023 Fiscal Impact : Yes Dollar Amount : $14,293.93 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for cheer, physical education, and wrestling mats in the amount of $14,293.93. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for cheer, physical education, and wrestling mats in the amount of $14,293.93. File Attachments Choctaw Mats - RFQ 24-15 Dollamur.pdf (23 KB) Consent Our adopted rules of