Fort Walton Beach Council minutes — 05-22-12 regular — reading text

Draft Minutes — City of Fort Walton Beach Regular Meeting of the City Council of Fort Walton Beach Tuesday, May 22, 2012 6: 00 PM 107 Miracle Stop Parkway Fort Walton Beach, FL 32549 CALL TO ORDER 6: 00 PM Meeting was called to order on May 22, 2012 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. Attendee Name Title Status Arrived Mike Anderson Mayor_ Present Bobby Griggs Council Seat 1 Present joyce gossom Council Seat 2 Present- Dennis Reeves Council Seat 3 Present -- Trey Goodwin Council Seat 4 1 Present Bobby Nabors _ Council Seats Present Bull Rigdon Council Seat 6 Present Dick Rynearson Council Seat 7 Present INVOCATION Pastor Greg Hill from Westwood Baptist Church led in the Invocation. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. PROCLAMATIONS There were no proclamations. RECOGNITIONS There were no recognitions. PRESENTATIONS There were no presentations. APPROVAL OF AGENDA The vote on the motion to approve the agenda as presented carried unanimously. City Council ofFort Wahan Beach Page 1 Printed 512312012 2 Regular Meeting Minutes May 22 2012 RESULT: ADOPTED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson CONSENT AGENDA The vote on the motion to approve the Consent Agenda carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Approval of the Special Council _Minutes of May 8, 2012; the Regular Council meeting of May 8, 2012; and the Special Council Meeting of May 10, 2012. PAWS Contract Renewal Renewal of Panhandle Animal Welfare Society, Inc. ( PAWS) contract for FY 2011 - 12 in the budgeted amount of $82, 710. Council received clarification that PAWS provides quarterly reports to the City and that the reports are distributed to the Council. Acceptance of a Utility Easement at 202 Moriarty Street NW Accepts an easement granted by Tracy Acree Construction, Inc. at 202 Moriarty Street NW for an existing sanitary sewer main. PUBLIC COMMENTS There were no comments from the public. RESOLUTION 2012 -1 ESTABLISH A CRA AD -HOC COMMITTEE A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, COMMUNITY REDEVELOPMENT AGENCY ESTABLISHING AN AD -HOC CITIZEN'S ADVISORY COMMITTEE; ESTABLISHING THE DUTIES OF THE COMMITTEE; PROVIDING A TERMINATION DATE; AND PROVIDING AN EFFECTIVE DATE. Michael Beedie, Engineering/ Utilities Director, reported that per the recommendation of the CRA Board of Commissioners on April 10, 2012, an Ad -Hoc Citizen's Advisory Committee is being created as a short-tens, fact -finding group to encourage additional public activity in the CRA process. The Committee would consist of seven members appointed by the CRA Board, would meet not less than once per month, and sunset after a period of one ( 1) year. Mr. Beedie informed that Resolution 2012 -1 creates the ad -hoc Citizen' s Advisory Committee to the CRA, and if approved, Staff will submit the applicants for appointment during the month of June 2012, with a goal of conducting the first meeting of the committee in July 2012. Council received clarification that membership to the ad -hoc committee will be limited to residents of the Fort Walton Beach CRA and persons who engage n business activity within the boundaries of the Fort Walton Beach CRA. The vote on the motion to adopt Resolution 2012 -1 carried unanimously City Council ofFort Walton Beach Page 2 Printed 512312012  3 Minutes May 22, 2012 RESULT: ADOPTED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: joyce gossom, Council Seat 2 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson RESOLUTION 2012 -7 SRF FUNDING FOR PUMP STATION NO. 1 PROJECT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE FORT WALTON BEACH PUMP STATION # 1 AND FORCE MAIN EVALUATION AND ENGINEERING REPORT; AUTHORIZING SUBMITTAL OF THE REQUIRED PLANNING DOCUMENTS FOR THE PROJECT TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR INCLUSION IN THE CLEAN WATER STATE REVOLVING FUND PROGRAM; AUTHORIZING THE CITY MANAGER TO SUBMIT THE STATE REVOLVING LOAN APPLICATION; AND PROVIDING AN EFFECTIVE DATE. Mr. Beedie explained Resolution 2012 -7 authorizes the submittal of the required documentation to the Florida Department of Environmental Protection ( FDEP) for inclusion on the Clean Water State Revolving Fond ( SRF) loan program fundable list for the Pump Station No. 1 Project. Dan Keck from Hatch Mott MacDonald, the City's consultant on the project, presented information including the low capacity of the existing facilities. Mr. Keck advised construction for the new pump station will begin in September of 2012, with construction completed by November of 2013. Discussion included that the overall cost of the project is dependent on the execution of an Interlocal Agreement with the County for a shared force main north of Bob Sikes Boulevard; that it would be a win -win situation for both the City and County; and that the agreement is scheduled to go before the County Commission at their next meeting. The vote on the motion to adopt Resolution 2012 -7 carried RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: joyce gossom, Council Seat 2 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson ORDINANCES -- FIRST READING None. ORDINANCE 1864 - KENWOOD ROW ANNEXATION AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA; PROVIDING FOR AUTHORITY; PROVIDING FOR THE ANNEXATION INTO THE CITY LIMITS OF FORT WALTON BEACH CERTAIN PUBLIC RIGHTS -OF -WAY IN THE KENWOOD NEIGHBORHOOD ACCEPTED FROM OKALOOSA COUNTY BY RESOLUTION 2012 -10; PROVIDING FOR THE EFFECT OF SAID ANNEXATION; PROVIDING FOR MUNICIPAL BOUNDARY AMENDMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. City Council of Fort Walton Beach Page 3 printed 5232012 M Regular Meeting Minutes May 22, 2012 The City Attorney announced this is a quasi-judicial proceeding and gave the oath to Mr. Beedie. He also confirmed there was no ex -parte communication on the issue by members of the Council. The ordinance was before Council on second reading Mr. Beedie advised there were no changes to the ordinance since first reading. There were no comments from the public. The vote on the motion to adopt Ordinance 1864 on_second reading carried unanimous. RESULT: ADOPTED [UNANIMOUS] _ '. MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson APPOINTMENTS There were no appointments. CITY MANAGER REPLACEMENT PLAN Sylvia Hanks, Administrative Services Director, discussed the recruiting and transition plan for the replacement of the City Manager, and also discussed a recommended 5% pay increase for Michael Beedie for work "out of class" for his role as acting city manager, based on Section 7.01 of the City's Personnel Rules and Regulations. Ms. Hanks also advised the City Charter states that " the Council is limited to the appointment of an acting city manager to two ( 2) consecutive terms of ninety ( 90) days each at the end of which time it shall be mandatory that the Council appoint a fulltime city manager who meets the qualifications hereinabove set forth." Ms. Hanks discussed the recommended internal recruitment, which would require the Council, City Manager's office and the Administrative Service Department to undertake the process of advertising, summarizing qualifications, completing background investigations, scheduling interviews, and other tasks associated with the process. Ms. Hanks noted the advantage of an internal recruitment process is cost. Ms. Hanks also discussed a proposed 120 -day time frame for the selection process as follows: 1) July 23, 2012 as the closing date for the receipt of resumes; 2) August 1, 2012, for resumes to be forwarded to the City Council for review; 3) August 14, 2012, for Council to short list the candidates; 4) August 15 -31, 2012, background checks performed; and 5) September 1 - 10, 2012, interviews 2012. of the candidates by City Council, with the new City Manager in place by October 1, Ms. Hanks requested two motions from the City Council; 1) to provide a salary recommendation for Michael Beedie as Acting City Manager and a duration of the appointment; and 2) to direct staff to proceed with the Recruitment Schedule as discussed. Lee Bobo, 38 Memorial SW, asked Council to consider promoting from within as Mr. Beedie is qualified to take on the task and would save the City time and money on a recruitment search. City Council -f ten Walton Beach Page 4 Printed 512312012