Okaloosa County BOCC — October 20, 2015 — Genesis LAPCEI Signed — reading text

Eric Broome From: Sunnie Estes Sent: Friday, October 09, 2015 7:46 AM To: Eric Broome Subject: RE: LAP Contracts Good Morning Eric, Please make sure that the consultants have the documents with the original signatures back to you by the Agenda Item deadline. Three copies are plenty. Sunnie Estes Purchasing Specialist Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e‐mail communication, including your email address, may be subject to public disclosure and public record retention requirements. From: Eric Broome Sent: Thursday, October 08, 2015 1:46 PM To: Sunnie Estes Subject: RE: LAP Contracts Hi Sunnie, Attached are the final, complete LAP contracts. I will try to get the agenda request done today and add Zan to the review sequence in Minute Track. I am also going to email these to the consultants and ask that they sign all required pages and send back to me asap (no later than next Tues.). How many originals do we need, 3??? Thanks, Eric Broome, P.E. Project Manager | Design Engineer Okaloosa County Public Works 1759 S. Ferdon Blvd Crestview, FL 32536 Main: (850) 689-5772 Direct: (850) 423-4838 Fax: (850) 689-5715 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐mail communication, including your e‐mail address, may be subject to public disclosure. 1 From: Sunnie Estes Sent: Thursday, October 08, 2015 10:50 AM To: Eric Broome Subject: FW: LAP Contracts Importance: High Hi Eric, Please see the Legal’s feedback regarding LAP Contracts. Sunnie Estes Purchasing Specialist Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e‐mail communication, including your email address, may be subject to public disclosure and public record retention requirements. From: Parsons, Kerry [mailto:KParsons@ngn‐tally.com] Sent: Thursday, October 08, 2015 9:56 AM To: Sunnie Estes Cc: Lynn Hoshihara Subject: RE: LAP Contracts The following revisions need to be made to each contract: ‐ Check the address being used for the County and confirm that it is the appropriate address to be used. ‐ On the signature page, change the Client from “Okaloosa County Public Works Department” to “Board of County Commissioners, Okaloosa County, Florida” just like you have it on the first page. If the address is confirmed and the signature page is changes, it will be approved for legal sufficiency. Kerry From: Sunnie Estes [mailto:sestes@co.okaloosa.fl.us] Sent: Monday, October 05, 2015 2:05 PM To: Parsons, Kerry Cc: Lynn Hoshihara Subject: FW: LAP Contracts Hi Kerry, Attached are the LAP contracts for your review. The Department would like to expedite these, if possible. If there’s anything else that you may need please let us know. Sunnie Estes Purchasing Specialist Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e‐mail communication, including your email address, may be subject to public disclosure and public record retention requirements. From: Eric Broome Sent: Thursday, September 24, 2015 7:04 PM 2  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP CEI CONTINUING SERVICES AGREEMENT) TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP Continuing Services Agreement) This Agreement made on _______________________, 2015 between Board of County Commissioners, Okaloosa County, FL [CLIENT], whose address is 1250 N. Eglin Parkway, Shalimar, Florida 32579, and Genesis CEI Services, LLC [CONSULTANT], a Florida Corporation having a Florida office located at 1697 East James Lee Blvd., Crestview, FL 32536. RECITALS WHEREAS, CLIENT will require the services of qualified firms to perform certain professional and technical services for CLIENT’s projects, as determined by the CLIENT; and WHEREAS, pursuant to Section 287.055, Florida Statutes, CLIENT has selected CONSULTANT through a competitive selection process; and WHEREAS, the CONSULTANT has the expertise and has thorough knowledge of such services, and has presented its expertise and knowledge in the statement of qualifications the CONSULTANT submitted to CLIENT dated May 18, 2015 in response to RFQ PW 40-15; and NOW, THEREFORE, in consideration of the mutual promises herein, CLIENT and the CONSULTANT agree as follows: SECTION 1. BASIC SERVICES 1.1. Recitals. The recitals set forth above are true and correct and are incorporated herein as essential terms of this Agreement. 1.2. Basic Services. The scope of services to be performed under this Agreement shall be specifically described for each Assignment in individual Task Orders written and executed in accordance with this Agreement. Task Work Orders associated with this continuing services contract will include Construction Engineering & Inspection (CEI) Related Professional Services (Phase 68) for the following FDOT Work Types as defined by Chapter 14-75.003 F.A.C. and outlined in the General Scope of Services below: FDOT Work Types 10.1 Roadway CEI 10.3 Construction Materials Inspection 10.4 Minor Bridge & Miscellaneous Structures CEI On an as-needed basis, CLIENT will issue Task Orders to the CONSULTANT describing the work required for each Assignment to be undertaken under this Agreement. Each assigned Task Work Order will provide a detailed Scope of Service and Cost Estimate, including project deliverables and the time duration to complete the work. No work will commence until a fully executed Task Order is received by the CONSULTANT (see Exhibit B for Task Order Approval Form). Work Type 10.1 – Roadway CEI: This work includes the administration and inspection of single or multiple construction contracts on rural, municipal and urban facilities including minor bridges as defined in Work Type 3.1. 1/20  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP CEI CONTINUING SERVICES AGREEMENT) Work Type 4.1.1 – Construction Materials Inspection: This work type includes conducting inspections and investigations of various highway materials or products with proper recording, documentation, analysis and reporting of results and recommendations. Work Type 7.1 – Minor Bridge & Miscellaneous Structures CEI: This work will include the CEI of non- standard concrete box culverts, retaining walls and structural supports for highway signs and traffic signals. Generally limited to conventional foundation types and includes the construction, rehabilitation, widening or lengthening of box culverts, retaining walls, cast-in-place or precast structures. 1.3. General Scope of Services. 1.3.1 PURPOSE: This general scope of services describes and defines the services, which are required for construction engineering and inspection (CEI), materials sampling and testing, and contract administration for projects initiated under the FDOT LAP program in Okaloosa County. The County shall request Consultant CEI services on an as-needed basis. There is no guarantee that any or all of the services described in the Agreement will be assigned during the term of the Agreement. 1.3.2 SCOPE: The Consultant shall be responsible for providing services as defined in this Scope of Services. The Consultant shall provide Construction Engineering and Inspection (CEI) Services within Okaloosa County for the projects and Task Work Orders assigned. General: It shall be the responsibility of the Consultant to administer, monitor, and inspect the Construction Contract such that the project is constructed in reasonable conformity with the plans, specifications, and special provisions for the Construction Contract. The Consultant shall observe the Contractor’s work to determine the progress and quality of work identify discrepancies, report significant discrepancies to the County, and direct the Contractor to correct such observed discrepancies. The Consultant shall advise the County Project Manager of any significant omissions, substitutions, defects, and deficiencies noted in the work of the Contractor and the corrective action that has been directed to be performed by the Contractor. Work provided by the Consultant shall not relieve the Contractor of responsibility for the satisfactory performance of the Construction Contract. Survey Control: The Consultant shall (1) make and record such measurements as are necessary to calculate and document quantities for pay items; (2) make and record pre-construction and final cross section surveys as needed in those areas where earthwork (i.e., embankment, excavation, subsoil excavation, etc.) is part of the construction project; and (3) perform incidental engineering surveys. On-site Inspection: The Consultant shall monitor the Contractor’s on-site construction activities and inspect materials entering into the work in accordance with the plans, specifications, and special provisions for the Construction Contract to determine that the projects are constructed in reasonable conformity with such documents. The Consultant shall keep detailed accurate records of the Contractor’s daily operations and of significant events that affect the work. Consultant shall be responsible for monitoring and inspection of Contractor’s Work Zone traffic control plan and review of modifications to the Work Zone Traffic Control Plan, including alternate Work Zone Traffic Control Plan, in accordance with FDOT procedures. Consultant 2/20  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP CEI CONTINUING SERVICES AGREEMENT) employees performing such services shall be qualified in accordance with FDOT requirements and procedures. Sampling and Testing: The Consultant shall perform sampling and testing of component materials and completed work in accordance with the Construction Contract documents. The minimum sampling frequencies set out in the FDOT Materials Sampling, Testing and Reporting Guide shall be met. In complying with the aforementioned guide, the Consultant shall provide daily surveillance of the Contractor’s Quality Control activities at the project site and perform the sampling and testing of materials and completed work items