Okaloosa County BOCC — December 4, 2012 — reading text

850-837-6869 850-833-9697 850-652-4441 850-243-3566 850-729-4008 850-729-5402 850-833-3405 850-651-5723 850-822-8054 850-689-7838 850-423-4566 850-902-0527 850-652-4441 Packet Pg. 136  8.3.c January 22, 2013 Florida Division of Emergency Management Attachment: 2013 Annual update Letter to FDEM (1304 : Annual LMS Letter to Division of Emergency Management) Attention: Mitigation Planning Section 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 RE: Annual 9G-22 Local Mitigation Strategy (LMS) Update for Okaloosa County Dear Madam or Sir: Attached for your consideration please find the current membership roster for our Local Mitigation Strategy Working Group as well as the current list of mitigation measures from our Local Mitigation Strategy. No major changes occurred to our local hazard assessment, critical facilities list, or plan maps during the past year. However, please note that in 2012 the County’s Disaster Housing Assistance Plan was added, by ordinance, to the Local Mitigation Strategy in order to help ensure better coordination of these disaster-related planning initiatives. Please be advised that one property was removed from the repetitive loss properties list by way demolition of the existing non-compliant structure and construction of a structure that complies with all applicable codes. If you have any questions or comments, please do not hesitate to contact either myself at (850) 651-7524 or via e-mail at ekampert@c.okaloosa.fl us or our LMS Coordinator, Sherry Reed, at (850) 689-7917 or via e-mail sreed@co.okaloosa.fl.us . Sincerely, Don R. Amunds Chairman, Board of County Commissioners Okaloosa County Florida Attachments: 2013 Okaloosa County LMS Working Group Membership List 2013 Okaloosa County LMS Mitigation Measures List 2013 Letter to private/civic/non-profit organizations Packet Pg. 137  8.4 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 22, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Final Payment 12th Avenue Sidewalk Design DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: On June 21, 2012 Okaloosa County entered into a contract with Avcon, Inc. to perform design of the 12th Avenue Sidewalks LAP project. The negotiated contract was a Not-To-Exceed amount of $17,072.00. Final plans were completed on November 26, 2012 and Avcon, Inc. has submitted a final invoice to close out the contract. BACKGROUND AND ANALYSIS: The 12th Ave. Sidewalk addition project consists of adding pedestrian sidewalks along the south side of 12th Avenue from State Road 85 (Eglin Parkway) to 12th Street in Shalimar, FL. The Florida Department of Transportation is providing funding via LAP Agreement for the design of this project in the amount of $17,072.00. There is no funding match required by Okaloosa County with this Agreement. The design has been completed and Avcon, Inc. has requested final payment be made for services performed. The final invoice amount is $640.20 and a complete summary can be found in the table below. 12th Avenue Sidewalks Invoicing Summary Date Invoice # Invoice Period Amount of Total Invoice Invoice to Date From To 7/24/2012 (1) 104683 - 6/30/2012 $597.52 $597.52 8/20/2012 (2) 104821 7/1/2012 7/31/2012 $9,304.24 $9,901.76 9/13/2012 (3) 104910 8/1/2012 8/31/2012 $2,816.88 $12,718.64 10/9/2012 (4) 105039 9/1/2012 9/30/2012 $1,621.84 $14,340.48 11/28/2012 (5) 105151 10/1/2012 10/31/2012 $2,091.32 $16,431.80 12/11/2012 (6) 105224 11/1/2012 11/30/2012 $640.20 $17,072.00 OPTIONS: Approve/Disapprove the request for final payment to Avcon, Inc. in the amount of $640.20 for design of the 12th Avenue Sidewalk LAP project. RECOMMENDATION: Approve the request for final payment to Avcon, Inc. in the amount of $640.20 for design of the 12th Avenue Sidewalk LAP project. Packet Pg. 138  8.4 RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 139  8.4.a Packet Pg. 140 Attachment: Closeout for 12th Ave. Sidewalk (1308 : Final Payment 12th Avenue Sidewalk Design)  8.4.a EXHIBIT I CONTRACT/LEASE PAYMENT APPROVAL FORM COMPLETE AND FORWARD TO THE NEXT APPROVING DEPARTMENT COMPLETED BY DEPARTMENT DATE: 12/18/2012 Attachment: Closeout for 12th Ave. Sidewalk (1308 : Final Payment 12th Avenue Sidewalk Design) VENDOR NAME: Avcon, Inc. VENDOR#: 011449 COUNTY AGREEMENT# (Contact Contract/Lease Coordinator, if unknown) C12-1965-PW 12th Ave. Sidewalks TASK COUNTYIFEMA VENDOR ORDER# PROJECT# BUDGET INVOICE# {if al!l!licable} (ifal!l!licable} DEPARTMENT# ACCOUNT# AMOUNT 105151 0437 ~tv31241 531500 m4~P ,,49.~9- L&&L £4f./ltJ/ ~//.;2-$/ ~ TOTAL $640.20 APPROVED FOR PAYMENT (!2/ease initia/1 as a{!_{!_/icable and datel: ENGINEER/ARCHITECT/PROJECT MANAGER 7t;? DATE: tZ;/~//Z I I COUNTY PROJECT MANAGER: 26 DATE: ~~!Li/ri-I DEPARTMENT HEAD: DATE: FINAL PAYMENT YES 0-l"O D CONTRACTS&: GRANTS AE DATE: _ _ __ CONTRACTS & GRANTS MANAGER: DATE: _ _ __ COUNTY ADMINISTRATOR APPROVAL : _ _ __ (Only Payments $25,001- $50,000) FINAL PAYMENT APPROVAL (if needed): PURCHASING DIRECTOR: (Only Contracts< = $25,000) COUNTY ADMINISTRATOR: _ _ _ _ _ __ (Only Contracts between $25,001 to $50,000) Contracts Over $50,000- BCC Approved COMPLETED BY FINANCE -ACCOUNTS PAYABLE ONLY FISCAL YR: _ __ DATE RECEIVED: _ _ __ Packet Pg. 141  8.4.a Packet Pg. 142 Attachment: Closeout for 12th Ave. Sidewalk (1308 : Final Payment 12th Avenue Sidewalk Design)  8.4.a Marcella B. Eubanks From: Eric Broome <ebroome@co.okaloosa.fl.us> Sent: Wednesday, January 16, 2013 4:25 PM To: Karen Rossi; Marcella B. Eubanks; Kathy Carroll Subject: RE: Action Item 1308 was Reviewed ! 1 1 This fee was for advertisement of the design contract. Please put the $211.24 on 1001-549901. l J Thanks for catching that. Let me know what we need to do on our end if anything. Attachment: Closeout for 12th Ave. Sidewalk (1308 : Final Payment 12th Avenue Sidewalk Design) 1 J From: Karen Rossi I I Sent: Wednesday, January 16, 2013 3:53PM To: 'Marcella B. Eubanks'; Kathy Carroll; Brenda L. Bailey; Ashley S. Endris Cc: Eric Broome Subject: RE: Action Item 1308 was Reviewed i j I've reset it, and it shows that it has been submitted, but PW should be able to make changes to it. Let me know if not. I I've skipped John Hofstad approval as he told me he was leaving soon. It can still be opened and verbally/email \ approved without "approval" in the system. l li Thanks- Karen From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Wednesday, January 16, 2013 3:48 PM To: Kathy Carroll; Brenda L. Bailey; Ashley S. Endris; Karen Rossi Cc: Eric Broome Subject: RE: Action Item 1308 was Reviewed Importance: High Good afternoon, I inadvertently approved the agenda item as is. We need a department and account number to charge the difference in cost above the grant funding balance as follows: grant amount $17,082.00 expenditures to date of $16,653.04 balance before this payment $428.96 current request final pay Avcon $640.20 amount needed $211.24 (this needs a department and account number to charge} Thank you for your speedy attention to this matter that we may edit the request and approve the agenda item. ; l· i