Okaloosa County BOCC — December 4, 2012 — reading text

exercise reimbursement costs are being sought? 5. Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in support of the exercise? If so, receipts and proof of payment must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation to include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card Company for that statement). 6. Has any expenditures occurred on rental of space/locations for exercises planning and conduct, exercise signs, badges, etc.? If so, receipts and proof of payment 47 Packet Pg. 122  8.1.a must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation to include receipt with vendor, Attachment: OkaloosaCo Homeland Security Grant 2013 (1276 : Fiscal Year 2013 Homeland Security Grant Agreement Approval) copy of credit card statement showing expense charged, and payment to credit card Company for that statement). Travel/Conferences 1. Have all receipts been turned in such as: airplane receipts, proof of mileage, toll receipts, hotel receipts, car rental receipts, registration fee receipts and parking receipts? Are these receipts itemized? Do the dates of the receipts match the date(s) of travel/conference? Does the hotel receipt have a zero balance? If applicable, have a travel authorization and travel reimbursement form been included to account for per diem, mileage and other travel expenses which have been reimbursed to the traveler by sub grantee? 2. If travel is a conference has the conference agenda been included? 3. Has proof of payment to traveler been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or copy of payroll check if reimbursed through payroll). Organization 1. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at EOC, hourly rate and total paid to each attendee? Have print outs from entity’s financial system been provided to prove attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? Matching Funds 1. Contributions are from Non Federal funding sources. 2. Contributions are from cash or in-kind contributions which may include training investments. 3. Contributions are not from salary, overtime or other operational costs unrelated to training. For All Reimbursements - The Final Check 1. Have Forms 3, 4a, 4b and 4c been completed and included with each request for reimbursement? 2. Have the costs incurred been charged to the appropriate POETE category? 3. Does the total on Form 3 match the totals on Forms 4a, 4b and 4c? 4. Has Form 3 been signed by the Grant Manager? 5. Has the reimbursement package been entered into sub grantee’s records/spreadsheet? 6. Have the quantity and unit cost been notated on Form 4b? 48 Packet Pg. 123  8.2 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 22, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: At the Beach Weddings Qualified Beach Vendor Certificate DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Approval of a request from Robert Phillips owner of At the Beach Weddings to obtain a Qualified Beach Vendor Certificate to conduct weddings on public beaches in Okaloosa County. BACKGROUND and ANALYSIS: Robert Phillips owner of At the Beach Weddings has met the requirements specified in Ordinance No. 08-06, County Recreation Areas, Section 8: Commercial Activity on Public Lands, to obtain a Qualified Beach Vendor Certificate (Q.B.V.C.). Granting this request will permit said business to conduct commercial beach weddings on public beaches in Okaloosa County in accordance with any exceptions, restrictions, or provision the Board may impose. OPTIONS: Approve/Disapprove. RECOMMENDATION: Approve Robert Phillips owner of At the Beach Weddings the Qualified Beach Vendor Certificate 0024 for the calendar year of 2013 (13QBVC0024). RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 124  8.2.a Packet Pg. 125 Attachment: QBVC Check List (1282 : At the Beach Weddings Qualified Beach Vendor Certificate)  8.3 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 22, 2013 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Annual LMS Letter to Division of Emergency Management DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: The Growth Management Department requests that the Board authorize the Chairman to sign the annual LMS transmittal letter to the Florida Division of Emergency Management. BACKGROUND: Rule 27P-22.004 of the Florida Administrative Code requires each county to annually update the Florida Division of Emergency Management with certain information regarding its Local Mitigation Strategy (LMS); specifically, the current roster of LMS Working Group members, major changes to the hazard assessment, changes to the critical facilities list, repetitive loss properties list, or changes LMS plan maps occurring during the prior year. As noted in the attached letter, the LMS was amended in 2012 to incorporate the Disaster Housing Plan, and one property was removed from the repetitive loss list. RECOMMENDATIONS: The Growth Management Department requests that the Board of County Commissioners authorize the Chairman to sign the attached letter and transmit the required information to the Florida Division of Emergency Management. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 126  Okaloosa County 8.3.a 2011 LMS Appendex E YEAR MITIGATION GOALS MATCH (if AGENCY RESPONSIBLE FOR ESTIMATED PROJECT STATUS IF DEFERRED, TIMEFRAME FOR MiTIGATE NEW OR HMGP PRIORITY NAME OF PROJECT PROJECT DESCRIPTION HAZARDS MITIGATED FUNDING SOURCE JURISDICTION BENEFICIARY SUBMITTED ACHIEVED Applicable) IMPLEMENTATION COST WHY COMPLETION EXISTING? ELIGIBLE NEW COMPLETED DELETED DEFERRED insufficient Restore 4.5 miles of Beach Erosion; funding from critically eroded beaches All Jurisdictions 1 Beach Renourishment 2005 Hurricane & Tropical yes Okaloosa County Okaloosa County Okaloosa County $20,000,000.00 X $.01 Tourist 4 months Existing Y on Okaloosa Island and and tourist Storm; and Storm Surge Development tax western Destin & MSBU The shoreline has retreated leaving the sewer line 5-10 feet into the water. The line needs to be relocated to prevent sewage