Okaloosa County BOCC — January 21, 2014 — Task order 1 with contract pmt1961 — reading text

TASK ORDER APPROVAL FORM CONTRACT #: _C12-1961 TASK ORDER #: l TASK ORDER AMOUNT: $_227,694.74 OFFERED BY CONSULTANT: Asphait Paving Systems {APS} FIRM'S NAME Robert Capoferri REPRESENTATIVE’S PRINTED NAME —2. SONATUSE” President 1/3/14 TITLE RECOMMENDED FOR APPROVAL (Department Director) bGb SIGNATURE TITLE DATE COUNTY ADMINISTRATOR {if applicable} DATE DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) e $25,000 or less approved by Purchasing Director « Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e In excess of $50,000 approved by the Board. PURCHASING DIRECTOR DATE CHAIRMAN (if applicable) DATE CONTRACT/LEASE PAYMENT APPROVAL FORM COMPLETE AND FORWARD TO THE NEXT DEPARTMENT DATE: 1/13/2014 COMPLETED BY DEPARTMENT VENDOR NAME: Asphalt Paving System,Inc CONTRACT/LEASE#: C12-1961PW. VENDOR #: 21300440 VENDOR TASK COUNTY/FEMA BUDGET ORDER # PROJECT # DEPARTMENT | ACCOUNT # AMOUNT $ INVOICE # . ‘ Of Applicable) tf Applicable} # 12656-2-1 3204 553011 $9,634.67 12656-2-2 1 3204 553012 $21,646.39 12656-2-3 1 3204 553013 $33,876.42 12656-2-4 1 3204 553014 $72,514.13 12656-2-5 1 3204 553015 $90,023.13 Total |$227,694.74 APPROVED FOR PROGRESS PAYMENT (lease sign, as applicable and date) CONTRACTOR'S ENGINEER/ARCHITECT/PROJECT MANAGER: DATE: COUNTY SUPERVISOR/PROJECT MANAGER: DATE: Clay Simmons DEPARTMENT DIRECTOR: DATE: John Hofstad CONTRACTS & GRANT MANAGER: DATE: COUNTY ADMINISTRATOR: DATE: (Paymenis>$25,000,) FINAL PAYMENT. FINAL PAYMENT YES__ NO__ (if "Yes", forward to Purchasing Services Coordinator for Close-Out) DATE: PURCHASING DIRECTOR: (Per fnitial Agreement) DATE: CONTRACTS & GRANTS MANAGER: (All Contracts) DATE: COUNTY ADMINISTRATOR APPROVAL: (Per initial Agreement) DATE: BOARD APPROVAL: (Per initial Agreement) COMPLETED BY FINANCE - ACCOUNTS PAYABLE ONLY FISCAL YEAR: DATE RECEIVED: REVIEWD BY: DATE: 1/3/2014 TO: Okaloosa County Finance FROM: Asphalt Paving Systems, Inc. 302 N. Wilson Street, Suite 203 9021 Wire Road Crestview, FL 32526 Zephythills, FL 33540 RE: INVOICE 12656-2-1 Ph: 813-788-0010 CONTRACT C12-1961 Fx: 813-788-0020 ACCT# 3204-553011 DISTRICT 1 Item No Description Units Quantity Unit Price Total Price 1 Mobilization LS 1 $ 181.95 | $ 181.95 2 Maintenance of Traffic LS 1 $ 63.47 | $ 63.47 3 Microsurfacing SY 3,373 $ 2.25 1$ 7,589.25 4 Crack Seal GAL 90 $ 20.00 | $ 1,800.00 Total $ 9,634.67 Thank you for considering Asphalt Paving Systems for your resurfacing needs. Respectfully Submitted, Plank Robabach Asphalt Paving Systems, Inc. Zephyrhills, FL ¢: (813) 455-2471 e: ponderosamark@hotmail.com DATE: 1/3/2014 TO: Okaloosa County Finance FROM: Asphalt Paving Systems, Inc. 302 N. Wilson Street, Suite 203 9021 Wire Road Crestview, FL 32526 Zephyrhills, FL 33540 RE: INVOICE 12656-2-Z Ph: 813-788-0010 CONTRACT €12-1961-PW Fx: 813-788-0020 ACCT# 3204-553012 DISTRICT 2 Item No Description Units Quantity Unit Price Total Price 1 Mobilization Ls 1 $ 408.79 | $ 408.79 2 Maintenance of Traffic LS 1 $ 142.60 | $ 142.60 3 Micro-Surfacing SY 7,020 $ 2.25 | $ 15,795.00 4 Crack Seal GAL 265 $ 20.00 | $ 5,300.00 Total $ 21,646.39 Thank you for considering Asphalt Paving Systems for your resurfacing needs. Respectfully Submitted, Plank Rabataah Asphalt Paving Systems, Inc. Zephyrhills, FL ¢e: (813) 455-2471 e: ponderosamark@hotmail.com DATE: 1/3/2014 TO: Okaloosa County Finance FROM: Asphalt Paving Systems, Inc. 302 N. Wilson Street, Suite 203 9021 Wire Road Crestview, FL 32526 Zephyrhills, FL 33540 RE: INVOICE 12656-2-3 Ph: 813-788-0010 CONTRACT C12-1961-PW Fx: 813-788-0020 ACCT# 3204-553013 DISTRICT 3 Item No Description Units Quantity Unit Price Total Price 1 Mobilization LS 1 $ 639.75 | $ 639.75 2 Maintenance of Traffic LS 1 $ 223.17 | $ 223.17 3 Micro-Surfacing SY 11,606 $ 2.25 | $ 26,113.50 4 Crack Seal GAL 345 $ 20.00 | $ 6,900.00 Total $ 33,876.42 Thank you for considering Asphalt Paving Systems for your resurfacing needs. Respectfully Submitted, hark Fobataah Asphait Paving Systems, Inc. Zephyrhills, FL c: (813) 455-2471 e: ponderosamark@hotmail.com DATE: 1/3/2014 TO: Okaloosa County Finance FROM: Asphalt Paving Systems, Inc. 302 N. Wilson Street, Suite 203 9021 Wire Road. Crestview, FL 32526 Zephyrhills, FL 33540 RE: INVOICE 12656-2-4 Ph: 813-788-0010 CONTRACT C€12-1961-PW Fx: 813-788-0020 ACCT# 3204-553014 DISTRICT 4 Item No Description Units Quantity Unit Price Total Price 1 Mobilization LS 1 $ 1,369.42 | $ 1,369.42 2 Maintenance of Traffic LS 1 $ 477.71 4 $ 477,71 3 Micro-Surfacing SY 23,852 $ 2.25 |$ 53,667.00 4 Crack Seal GAL 856 $ 20.00 | $ 17,000.00 Total $ 72,514.13 Thank you for considering Asphalt Paving Systems for your resurfacing needs. Respectfully Submitted, Pla Rohrbaaks Asphait Paving Systems, Inc. Zephyrhills, FL c: (813) 455-2471 e: ponderosamark@hotmail.com DATE: 1/3/2014 TO: Okaloosa County Finance FROM: Asphalt Paving Systems, Inc. 302 N. Wilson Street, Suite 203 9021 Wire Road Crestview, FL 32526 Zephyrhills, FL 33540 RE: INVOICE 12656-2-5 Ph: 813-788-0010 CONTRACT C12-1961-PW Fx: 813-788-0020 ACCT# 3204-553015 DISTRICT 5 Item No Description Units Quantity Unit Price Total Price 1 Mobilization LS 1 $ 1,700.08 | $ 1,700.08 2 Maintenance of Traffic LS 1 $ 593.05 | $ 593.05 3 Micro-Surfacing SY 34,680 $ 2.25 | $ 78,030.00 4 Crack Seal GAL 485 $ 20.00 ; $ 9,700.00 Total $ 90,023.13 Thank you for considering Asphalt Paving Systems for your resurfacing needs. Respectfully Submitted, Werk. Robrtach Asphalt Paving Systems, Inc. Zephyrhills, FL ¢: (813) 455-2471 e: ponderosamark@hotmail.com Request consideration and approval of annual resurfacing/pavement preservation/cold mi... Page | of 2 Okaloosa County Florida Adopted Apr 16, 2013 6:00 PM Action Item 1594 VII.4.a Request consideration and approval of annual resurfacing/ pavement preservation/cold mix rehabilitation lists for county roadways. District: All. Information Department: Public Works Sponsors: Category: Road Division Attachments Printout Pavement PreservationCMRD1&D3-rev Pavement PreservationDi-rev Pavement PreservationD2-rev Pavement PreservationD3-rev Pavement PreservationD4-rev Pavement PreservationD5-rev Body STATEMENT OF ISSUE: The Public Works Roads Division puts together a list annually of paved roads in Okaloosa County that require resurfacing or preservation. At this time, staff is recommending various pavement preservation techniques that will allow maximum benefit for the allotted funds. Additionally, Staff has also compiled a list of roads that had previously been cold mix treated that now require rehabilitation in order to preserve the roadway from further deterioration. Both lists are generated through a combination of input from staff members as well as citizen inquiries. BACKGROUND: The Board of County Commissioners budgets $500,000 annually for the resurfacing/treatment of paved County roadways. Funds are budgeted at $100,000 per commissioner district. Additionally, the BCC budgets $200,000 annually for the rehabilitation/preservation of roads that have been previously cold mix stabilized in the CIP budget. These funds are not budgeted by district, but are applied to Districts 1 and 3 for the most part because this is where the majority of cold mix stabilized roadways are located at this time. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Staff recommends approval of the annual resurfacing/pavement preservation/cold mix rehabilitation lists as proposed. Request consideration and approval of annual resurfacing/pavement preservation/cold mi... Board of Apr 16, 2013 6:00 PM Video County (Soutay Meeting Commissioners RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Don Amunds, Nathan Boyles, Wayne Harris, Dave Parisot, Kelly Windes Public Discussion % add Comment Powered by IQM2 Intelligent Meeting Management Solutions Page 2 of 2 A Draft Cold Mix Rehabilitation Double Chip List Fog Seal Chip Seal Seal Overlay Final List is 0.40[s 187]$ 3.28] $ 5.65 | Treatments Double Chip Sq. Road Name From To District Fog Seal Chip Seal Seat Overiay Feet Width Yardage Cost Batten Rd John Nix 1 100% 100% 1960 20 43561 $ 18,898 Clover St Auburn Rd 1 100% 100% 1250 20 2778 $ 10,139 Donald Guy Chip Sealed area 1 100% 3783 21 8787] $ 3,$03 Btuebird Ln Swan Av 1 100% 100% 1970 20 43781 $ 15,979 Gold Finch Way Hibiscus Av 1 100% 100% 4000 20 88891 $ 20,178 Jonquil St Auburn Rd 1 100% 100% 1243 20 2762S 10,082 Za Lane Bethany Drive Audrey Drive 1 100% 100% 1875 21 4375} $ 15,969 Perry Smith Road Hwy 90 End 3N 100% 2600 22 63561 $ 35,922 Robin Auburn Rd End 1 100% 4013 20 8918] $ 50,403 Gilmore Rd Hwy 90 End of CM 3N 100% 100% 2640 20 $867] $ 13,317 Griffith Mill Melton Rd Hwy 4 3N 100% 1584 20 35201 $ 1,408 Liberty Blvd Springtime Ave 3rd 3N 100% 1056 20 2347] $ 939 Total : $ 193,736 $ 193,736 MOB & MOT $ 2,520 {District 1 $ 143,410 Total: $ 196,256 |District 3 $ $2,846 Fog Seal Chip Seal Micro-Surfacing Overlay __Crackseat__ rut fill Final List Is” o40Ts 187 225s 5.65 | szo[ szso | $q. Crack Budget Road Name From To District Fog Seat Chip Seal Micro-Surtacing Overlay Feet Width Yardage seal Cost Rut fil Cost amount Stephens in Harrington St New Asphalt L 100% 1240 23 3169 $ : o: $17,911 Stephens Ln New Asphalt Cul-de-sac 1 100% 1320 23 3373 105[$ 2,092 $9,681 Constitution Rd Sky Line Tew Av 1 100% 716 21 1671 521$ 1,036 S$: $1,704 Stamps Ave Monterrey Rd Constitution Rd 1 100% 98S 21 2298 7115 1425 $ $2,344 Tew Ave Monterrey Rd Constitution Rd 1 100% 1056 21 2464 76($ 1,528 S$ $2513 Jessie Medley Rd [Poverty Creek Ré {Donald Guy i 100% 100% 2830 23 7232 $ : $ $16,417 Cavalier Or Hwy 90: End 1 100% 1950 21 4550 $ > S$ $1,820 Palmetto Ct lLovegrass Ln Cul-de-sac 1 100% 950 24 2533 $ ‘ $14,318 ba Porte Rd Airport Rd Cul-de-sac 1 100% 800 22 1986 $ : $11,053 Ester Terrace Airport Rd Susan Orive 1 100% 825 22 2017 $ : $11,398 Susan Orive Otd Bethel Rd End 2 100% 100% 1320 22 3227 $ : $7,325 $ : $ $ Total Primary: $ 96,485 $96,485 MOB & MOT $ 1,551 Total: $ 98,036 Micro- Fog Seal Surfacin Overlay Crackseal Rut fill Final List $q. Micro- Yardag} Crack Budget Road Name From To District Fog Seal Surfacing Overlay Feet Width e seal Cost Rut fill Cost amount Northview Or, Eldridge Rd. Forrest Av. 2 100% 604 22 1476 46, S$ 920.00 $_- $151k Gerold St. Mary Ave James Lee Bivd 2 100% 1056 22 2581 240/$ 4,800.00 S$ $10,608 Eastview Or. Eldridge Rd. End of Rd. 2 100% 635 22 1552 48) $ 962,38 $ $1,583 Longwood Orive Matborough Rd North Or 2 100% 3330 22 8140 252 $3,256 Ed Street Mary Ave James Lee Bivd 2 100% 1056 22 2581 80] § 1,033 Lyan Ave Gerold Street Bob Sikes 2 100% 1086 22 2581 80 $1,033 Division St Mary Ave Newport Rd 2 100% 634 22 1550 48 $3,487 Faytor Circle South Ave Lesitte Court 2 100% 1584 2s 4400; $24,869 Davenport Rd Woodham Court _ {Taylor Circle 2 100% 1320 25 3667 $ 20,724 Pamela Ann Or. Lewis Turner Eldridge Rd. 2 100% 2112 22 $163 160/$ 3,200.00 $- $5,265 Eldridge Rd Lewis Turner End of Rd. 2 5200 400} $ 8,000.00 $8,000 Eldridge Rd End of Rd Address 223 2 100% 1300 20 2889 $6,500 Total Primary: $ 87,868 $87,868 MOB & MOT $ 945 Total: S$ 88,813 Double Chip Micro- Fog Seat Seal Surfacing Overlay Crack seal Rut fill Final }s oao[s 3.25] $ 2287s s6s] $207 $250] Treatments 5q. Double Chip Micro- Vardagl Crack Road Name From To District Fog Seat Seal Surfacing Overlay Feet Width e seal Cost Rut fill Cost Springtime Ave Bone Creek Rd Liberty Blvd 3N 100% 100% 1235 20 2744 $ : $ 10,017 Sth St (Baker} New York Hwy 189 3N 100% 1200 2 1660 $ 2 $ 9,043 Roosevelt Ave Hwy 4 Georgia Ave 3N 100% 2165 2 2887 891 $ 1,790 $ 16,405 Birmingham St Hwy 4 15th St 3N 100% B45 18 1690 $ Z $ 9,552 Washington Ave New York St End aN 100% 792 20 1760 $ : $ 9,948 Log Lake Rd End of Asphalt Asphakt 3N 100% 3168 20 7040, 218/$ 4,365 $ 16,058 Estival St