READ ALONGSIDE THE SOURCE
Okaloosa County BOCC — January 30, 2013 — Action Item Printout — reading text
Part 1 of 1. These parts divide the reading text for browsing; they are not the source document's page numbers.
Machine-extracted text — 53-Action Item Printout.pdf
Machine-extracted OCR text · Review label: Machine produced / unreviewed
Compare this copy with the preserved source. Review labels describe the recorded status of this file; they do not guarantee that the text is error-free. Spacing and line breaks are retained, with long lines wrapped to fit the screen.
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: June 4, 2013
TO: Honorable Chairman and Members of the Board
FROM: Don Turner
SUBJECT: Lord & Son Contract for Design-Build on Shalimar Annex
DEPARTMENT: Facility Maintenance
BCC DISTRICT: All
STATEMENT OF ISSUE: Request BCC approval of the contract documents, with
attachments, for the design-build project at the Shalimar Annex between Okaloosa County and
Lord & Son.
BACKGROUND: At its October 16th, 2012, meeting, the Board executed a contract with Lord
and Son for the renovation of the Shalimar Annex. The Board also authorized funding in the
amount of $166,597 for Phase I design-build services to begin the space allocation and floor
planning activities up to schematic design.
The Board authorized the formation of a Task Force to provide inputs into the Phase I design
process. The Task Force held its first meeting at the end of November 2012 and has held several
meetings since the beginning of the year. The design-build team has been present for all Task
Force meetings, has held individual user-group meetings, and produced multiple sets of visual
aids during the process. During the processing of the contractor's most recent partial payment
request, it was pointed out that all exhibits were missing from the official executed contract
packet.
Attached, please find a copy of the original executed contract. Plus, please find Exhibit A which
defines some general information about the project, Exhibit B which identifies the architect for
the project, Exhibit C which shows the breakout of individual cost items for each phase of the
work, Exhibit AA which provides additional details on the scope of work for the renovation of
the facility, and Exhibit BB which identifies key consultants for the work in Phase I. These
exhibits and the original contract will make up the complete contract documents for Phase I of
the project.
RECOMMENDATIONS: Request BCC approval of the contract documents, with attachments,
for the design-build project at the Shalimar Annex between Okaloosa County and Lord & Son.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator