Okaloosa County School Board — Regular Meeting, October 27, 2025 — reading text

Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 27, 2025 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Tag-On Bid Purchase over $50,000: AstroTurf Corporation, Choctawhatchee High School, Niceville High School, Crestview High School and Baker School presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Regular Meeting Type : Action Preferred Date : Oct 13, 2025 Absolute Date : Oct 13, 2025 Dollar Amount : $5,124,162.00 Budget Source : Capital - COPs 2024 Recommended Action : Motion to approve AstroTurf Synthetic Turf at Choctawhatchee High School, Niceville High School,  Crestview High School and Baker School. Public Content Request approval to convert the Football Fields from Natural Grass to Synthetic Turf at Choctawhatchee High School in the amount of $1,342,968; Niceville High School in the amount of $1,124,709; Crestview High School in the amount of $1,306,612 and Baker School in the amount of $1,297,948, the grand total amount of $5,072,237. Owner Direct Purchase (ODP) will be written to Synthetic Turf Resources (Turf) and Liberty Tire (Infill) through AEPA Cooperative Contract #024-A for Sales Tax Savings, please see attached quotes. Funding will be paid from Capital - COPs 2024. Engineering Services will be provided by Choctaw Engineering at Choctawhatchee High School in the amount of $13,350.00; Niceville High School in the amount of $6,600.00; Crestview High School in the amount of $15,300.00; and Baker School in the amount of $16,675.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments AstroTurf Quote, AEPA Worksheet, SOV - Choctaw HS.pdf (1,480 KB) AstroTurf Quote, AEPA Worksheet, SOV- Niceville HS.pdf (1,481 KB) AstroTurf Quote, AEPA Worksheet, SOV - Crestview HS.pdf (1,488 KB) AstroTurf Quote, AEPA Worksheet, SOV - Baker School.pdf (1,471 KB) Choctaw Job No. 2021-131-D.pdf (1,948 KB) Niceville Job No 2021-128-E.pdf (384 KB) Crestview HS Job No. 2021-129-F.pdf (1,929 KB) Baker Job No. 2021-130-I.pdf (1,928 KB) Motion & Voting Motion to approve AstroTurf Synthetic Turf at Choctawhatchee High School, Niceville High School, Crestview High School and Baker School. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #39, Scope Modification #3, GMP  Okaloosa Technical College (OTC) New Parking Lot, presented by Dr. Bill Smith, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Regular Meeting Type : Action Preferred Date : Oct 27, 2025 Absolute Date : Oct 27, 2025 Fiscal Impact : Yes Dollar Amount : $542,520.00 Budgeted : Yes Budget Source : Capital 1.50 Mill & Self-Insured Medical Fund Recommended Action : Motion to approve TPM Program #6, Task Order #39, Scope Modification #3, GMP Okaloosa Technical College (OTC) New Parking Lot, in the amount of $542,520.00. Public Content Approval is requested for TPM Program #6, Task Order #39, Scope Modification #3, GMP Okaloosa Technical College (OTC) New Parking Lot. Scope of Work: This project consists of the construction of a new asphalt parking lot with appropriate striping and signage near the entrance off Lewis Turner Blvd. The new parking lot will include concrete curb and gutter systems, underground storm sewer and required structures, new 1" water service and a new sanitary sewer stub up for future connection. Lot drainage will be collected in a new retention pond. A portion of the parking lot will be used by the new employee health clinic. After the project is complete, the Capital 1.5 Mill funding will be reimbursed by the Medical Fund for the cost of the number of parking spaces to be used by the clinic. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO39 SM#3 GMP OTC Paving Ver 1.0.pdf (223 KB) TO#39 OTC Parking Project Comparison Spreadsheet.pdf (33 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #39, Scope Modification #3, GMP Okaloosa Technical College (OTC) New Parking Lot, in the amount of $542,520.00. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.4 Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Regular Meeting Type : Action Preferred Date : Oct 27, 2025 Absolute Date : Oct 27, 2025 Dollar Amount : $140,000.00 Budget Source : Capital - Sales Tax Recommended Action : Motion to approve the increased amount to Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition, Furniture, Fixtures & Equipment (FF&E) increasing the amount but not to exceed from $160,000.00 to $300,000.00, which is an increase of $140,000.00. Public Content Approval is requested to increase the amount to Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition, Furniture, Fixtures & Equipment (FF&E) increasing the amount but not to exceed from $160,000.00 to $300,000.00, which is an increase of $140,000.00. Niceville High School Band Room Addition: Increase the previously funded and approved on May 12, 2025, Furniture, Fixtures and Equipment (FF&E), for the purpose of purchasing additional required Instrument Storage Furniture for installation in the new Band Room Addition. Please contact Dr. Bill Smith for additional information, 689-7158. Motion & Voting Motion to approve the increased amount to Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition, Furniture, Fixtures & Equipment (FF&E) increasing the amount but not to exceed from $160,000.00 to $300,000.00, which is an increase of $140,000.00. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 27, 2025 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Oct 27, 2025 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Field Trips - 10-27-25.pdf (1,097 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 27, 2025 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 School Board Member Travel Request Meeting : Oct 27, 2025 - Regular Meeting Type : Action Preferred Date : Oct 27,