Okaloosa County School Board — Regular Meeting, October 27, 2025 — reading text

Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,575,082.82 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2025- 2026. Public Content On September 8, 2025, the School Board adopted the budget for fiscal year 2025-2026. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2025: Fund Name Fund No. Amount General Fund 1010 $2,136,115.25 Debt Service Funds 2xxx 349.12 Capital Project Funds 3xxx 1,660,973.98 Other Special Revenue Funds - Federal 42xx (2,373,805.21) Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 23,564.35 Internal Service Funds (Self-Insured Medical) 7xxx 127,885.33 Total - All Funds $1,575,082.82 This Budget Amendment contains large decreases in Federal revenue. This happens every year due to the way the District is required to budget entitlements such as Title I and IDEA. We must budget carryover funds as new revenue in new projects beginning with 64. We also must budget the carryover funds in the old projects beginning with 54 until we receive permission from Florida DOE to close them. This causes a temporary double budget of the carryover funds. Once Florida DOE sends documentation to close out the old projects (54), the old projects (54) are reduced to $0.00 as shown in Revenue 3231 - IDEA. Title I will show a similar decrease when notification is received from Florida DOE. Then all funds, carryover and new revenue, are expended from projects beginning with 64. Revenue 3242 - Title IV, Revenue 3274 - Title III, and Revenue 3277 - Title II are being handled differently this year by Florida DOE. Due to the previous uncertainty of these Federal budgets, Florida DOE received extensions to continue to expend carryover funds in fiscal year 2025-2026 using the old projects (54). Rather than reducing the old projects (54) as we normally do, we must reduce the new projects (64) by the amount of the carryover revenue. Two projects will be used for each of these revenue sources in fiscal year 2025- 2026: Projects beginning with 54 to utilize carryover and projects beginning with 64 to utilize new revenue only. File Attachments !BA 01 - Sept 2025.pdf (1,059 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Monthly Financial Statement for September 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Regular Meeting Type : Action (Consent) Public Content The financial statement for the month ending September 30, 2025, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2025-09.pdf (787 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.27.2025.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,050.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-10-27.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Payroll Warrant Register and Accounts Payable Warrant Register totaling $63,115,534.98; Self-Health Insurance Claims and Fees totaling $3,471,981.59; and Bank Transfers totaling $30,050,000.00 for September 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $63,115,534.98, Self- Health Insurance Claims and Fees in the amount of $3,471,981.59, and Bank Transfers in the amount of $30,050,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $63,115,534.98; Self- Health Insurance Claims and Fees totaling $3,471,981.59; and Bank Transfers totaling $30,050,000.00 for September 2025 are being presented to the School Board. File Attachments 03 - MIS 3478 - Warrant Register -September 2025.pdf (163 KB) Consent Our adopted