Okaloosa County BOCC — December 4, 2012 — FDEP SO619 Grant Agreement — reading text

rental and event advertisement 1b Franklin County Maximum Cost: $8,500 Salaries: $1,671.92 Heavy Equipment Operator: ($24.18/hr)(21 hrs)(75%)=$380.84 Heavy Equipment Operator: ($23.70/hr)(21 hrs)(75%)=$373.28 Heavy Equipment Operator: ($19.82/hr)(11 hrs)(75%)=$163.52 Senior Heavy Equip. Operator: ($32.89/hr)(11 hrs)(75%)=$271.34 Senior Heavy Equip. Operator: ($32.72/hr)(11 hrs)(75%)=$269.94 Rec Foreman: ($25.82/hr)(11 hrs)(75%)=$2 13.02 Fringe Benefits: actual costs will be charged not to exceed $320.17 Supplies: $525.00: for HHW collection and management supplies, drums, containers, etc. Contractual Services: $5,346.16: for collection, processing, and disposal of HHW Miscellaneous: $636.75: for county truck rental 1c Gadsden County Maximum Cost: $7,000 Salaries: $1,146.32 Heavy Equipment Operator: ($24.18/hr)(11 brs)(75%)=$199.49 Heavy Equipment Operator: ($23.70/hr)(21 hrs)(75%)=$373.28 Heavy Equipment Operator: ($19.82/hr)(6 hrs)(75%)=$89.19 Senior Heavy Equip. Operator: ($32.89/hr)(11 hrs)(75%)=$271.34 Rec Foreman: ($25.82/hr)(11 hrs)(75%)=$2 13.02 Fringe Benefits: actual costs will be charged not to exceed $219.52 Supplies: $375.00: for HHW collection and management supplies, drums, containers, etc. Contractual Services: $5,044.66: for collection, processing, and disposal of HHW Miscellaneous: $214.50: for county truck rental 1d Gulf County Maximum Cost: $7,000 Salaries: $2,065.97 Heavy Equipment Operator: ($24.18/hr)(21 hrs)(75%)=$380.84 Heavy Equipment Operator: ($23.70/hr)(21 hrs)(75%)=$373.28 Heavy Equipment Operator: ($19.82/hr)(21 hrs)(75%)=$312.17 DEP Agreement No. S0619, Attachment A, Page 3 of 7 Senior Heavy Equip. Operator: ($32.89/hr)(11 hrs)(75%)=$27 1.34 Senior Heavy Equip. Operator: ($32.72/hr)(21 hrs)(75%)=$515.34 Rec Foreman: ($25.82/hr)(11 hrs)(75%)=$213.02 Fringe Benefits: actual costs will be charged not to exceed $395.64 Supplies: $385.47: for HHW collection and management supplies, drums, containers, etc. Contractual Services: $3,621.30: for collection, processing, and disposal of HHW Miscellaneous: $530.63: for county truck rental le Holmes County Maximum Cost: $6,000 Salaries: $1,193.48 Heavy Equipment Operator: ($24.18/hr)(10 hrs)(75%)=$ 181.35 Heavy Equipment Operator: ($23.70/hr)(10 hrs)(75%)=$ 177.75 Heavy Equipment Operator: ($19.82/hr)(10 hrs)(75%)=$148.65 Senior Heavy Equip. Operator: ($32.89/hr)(10 hrs)(75%)=$246.68 Senior Heavy Equip. Operator: ($32.72/hr)(10 hrs)(75%)=$245.40 Rec Foreman: ($25.82/hr)(10 hrs)(75%)=$193.65 Fringe Benefits: actual costs will be charged not to exceed $228.55 Supplies: $525.00: for HHW collection and management supplies, drums, containers, etc. Contractual Services: $3,628.47: for collection, processing, and disposal of HHW Miscellaneous: $424.50: for county truck rental 1f Jackson County Maximum Cost: $24,000 Salaries: $2,506.30 Heavy Equipment Operator: ($24.18/hr)(21 hrs)(75%)=$380.84 Heavy Equipment Operator: ($23.70/hr)(21 hrs)(75%)=$373.28 Heavy Equipment Operator: ($19.82/hr)(21 hrs)(75%)=$312.17 Senior Heavy Equip. Operator: ($32.89/hr)(21 hrs)(75%)=$5 18.02 Senior Heavy Equip. Operator: ($32.72/hr)(21 hrs)(75%)=$515.34 Rec Foreman: ($25.82/hr)(21 hrs)(75%)=$406.67 Fringe Benefits: actual costs will be charged not to exceed $479.96 Supplies: $1,050.00: for HHW collection and management supplies, drums, containers, etc. Contractual Services: $18,902.49: for collection, processing, and disposal of HHW Miscellaneous: $1,061.25: for county truck rental 1g Liberty County Maximum Cost: $5,000 Salaries: $561.12 Heavy Equipment Operator: ($24.18/hr)(8 hrs)(75%)=$ 145.08 Heavy Equipment Operator: ($23.70/hr)(8 hrs)(75%)=$ 142.20 Heavy Equipment Operator: ($19.82/hr)(8 hrs)(75%)=$ 118.92 Rec Foreman: ($25.82/hr)(8 hrs)(75%)=$154.92 Fringe Benefits: actual costs will be charged not to exceed $107.43 Supplies: $375.00: for HHW collection and management supplies, drums, containers, etc. Contractual Services: $3,634.70: for collection, processing, and disposal of HHW Miscellaneous: $321.75: for county truck rental 1h Santa Rosa County Maximum Cost: $17,500 Contractual Services: $17,500: for collection, processing, and disposal of HHW 1i Walton County Maximum Cost: $25,000 Salaries: $4,121.95 Heavy Equipment Operator: ($24.18/hr)(21 hrs)(75%)=$380.84 Heavy Equipment Operator: ($23.70/hr)(21 hrs)(75%)=$373.28 Heavy Equipment Operator: ($23.70/hr)(21 hrs)(75%)=$373.28 Heavy Equipment Operator: ($19.82/hr)(21 hrs)(75%)=$3 12.17 Senior Heavy Equip. Operator: ($32.89/hr)(21 hrs)(75%)=$518.02 Senior Heavy Equip: Operator: ($32.72/hr)(21 hrs)(75%)=$515.34 Rec Foreman: ($25.82/hr)(21 hrs)(75%)=$406.67 DEP Agreement No. S0619, Attachment A, Page 4 of 7 Road Maintenance Foreman: ($24.89/hr)(21 hrs)(75%)=$392.02 Heavy Truck Driver: ($18.33/hr)(21 hrs)(75%)=$288.70 Heavy Truck Driver: ($15.57/hr)(21 hrs)(75%)=$245.23 General Equipment Operator: ($20.09/hr)(21 hrs)(75%)=$3 16.42 Fringe Benefits: actual costs will be charged not to exceed $789.35 Supplies: $1,050.00: for HHW collection and management supplies, drums, containers, etc. Contractual Services: $17,552.95: for collection, processing, and disposal of HHW Miscellaneous: $1,485.75: for county truck rental 1) Washington County Maximum Cost: $8,000 Salaries: $1,193.48 Heavy Equipment Operator: ($24.18/hr)(10 hrs)(75%)=$ 181.35 Heavy Equipment Operator: ($23.70/hr)(10 hrs)(75%)=$177.75 Heavy Equipment Operator: ($19.82/hr)(10 hrs)(75%)=$ 148.65 Senior Heavy Equip. Operator: ($32.89/hr)(10 hrs)(75%)=$246.68 Senior Heavy Equip. Operator: ($32.72/hr)(10 hrs)(75%)=$245.40 Rec Foreman: ($25.82/hr)(10 hrs)(75%)=$193.65 Fringe Benefits: actual costs will be charged not to exceed $228.46 Supplies: $525.00: for HHW collection and management supplies, drums, containers, etc. Contractual Services: $5,522.45: for collection, processing, and disposal of HHW Miscellaneous: $530.63: for county truck rental The Grantee may submit separate Payment Request Summary Forms to the Department for reimbursement of up to 75% of each Neighboring County’s collection costs, not to exceed the maximum amounts listed above for the approved costs shown above. Prior written approval from the Department’s Grant Manager shall be required for changes within approved task budget categories of up to 10% of the total task budget amount. The DEP Grant Manager will transmit a copy of the written approval and revised budget to the DEP Procurement Office and the DEP Contracts Disbursements Office for inclusion in the Agreement file. Changes greater than 10% of the total approved task budget will require a formal change order to the Agreement. Changes that transfer funds from one task to another or that increase or decrease the total funding amount will require a formal amendment to the Agreement. Funds cannot exceed $25,000 per event for the tasks identified above. Deliverable: For each Neighboring County the Grantee shall provide an event report to the Department detailing work completed, problems encountered and problem resolution for the required event. The event report shall also include the date, time, and location of the collection event(s), the types and amounts of waste collected, the final destination of such waste, type and number of participants served, and other information that may be asked for by the Department. The event report shall be submitted no later than sixty (60) days after the event. In addition, the Grantee shall provide documentation of the occurrence of the Neighboring County’s collection in the form of newspaper coverage or advertisement of the collection with the date and title of the publication included in the clipping. In addition to the newspaper clippings, pictures of the event with exposure dates may also be submitted. Performance Standard: The deliverable will be reviewed by the Department Grant Manager to verify the events were properly conducted. Financial Consequences: Failure to meet the performance standard will result in the denial of the request for reimbursement. NOTE: A PAYMENT REQUEST SUMMARY FORM, ALONG WITH THE DELIVERABLES MUST BE SUBMITTED FOR EACH NEIGHBORING COUNTY. DEP Agreement No. S0619, Attachment A, Page 5 of 7 Task 2 — Host County Activities The Grantee, may utilize the $100,000 host county allocation on a cost reimbursement basis for hazardous waste collection center activities/upgrades in the Grantee County. The Grantee shall be eligible for reimbursement for work performed on or after July 1, 2012 through the completion date identified in paragraph 2 of this Agreement. Work for the following activities will be allowed: Collection center improvement costs; Hazardous waste collection operational costs; Hazardous waste management and disposal costs from its own county’s program; Small quantity generator annual verification program costs; Educational and promotion costs for information about prevention and proper management of household hazardous waste; and, Funding to share in each Neighboring County’s collection commitment. Vv VVVVV Timeline: Must be completed no later than June 12, 2013. Maximum Cost: $100,000 Budget by Category: Salaries: $32,059.20 Heavy Equipment Operator: ($24.18/hr)(240 hrs)=$5,803.20 Heavy Equipment Operator: ($23.70/hr)(240 hrs)=$5,688.00 Senior Heavy Equip. Operator: ($32.89/hr)(240 hrs)=$7,893.60 Senior Heavy Equip. Operator: ($32.72/hr)(240 hrs)=$7,852.80 General Equipment Operator: ($20.09/hr)(240 hrs)=$4,821.60 Fringe Benefits: actual costs will be charged not to exceed $6,139.34 Supplies: $5,000 (HHW collection and management supplies, drums, containers, etc.) Travel: $1,780.01 for travel to national and state NAHMMA conferences Contractual: $38,646.45 (collection, processing, and disposal of HHW) Miscellaneous: $16,375 (HHW program advertisement, hotel for travel) The $100,000 reimbursement eligible to the host county for hosting the neighboring county event cannot be used for the 75% neighboring collection event reimbursement. The Department reserves the right to provide written consent for the Grantee to utilize expenditure categories other than those identified in this attachment. Written consent must be obtained from the Department’s Grant Manager prior to the Grantee using the expenditure for categories not identified in this attachment. Approval will be in the form of an executed amendment to this Agreement. Upon completion of the hazardous waste collection in each Neighboring County, and of the Grantee’s Host County Activities, the Grantee may request reimbursement of up to $10,000 for each Neighboring County event. Funds for the Host County cannot exceed $10,000 per task as previously identified. Deliverable: The Grantee shall provide documentation of each hazardous waste center activity in the form of a list and description of grant expenditures and copies of paid invoices. Photographs of supplies and equipment may also be submitted as well as other information requested by the Department Grant Manager. Performance Standard: The deliverable will be reviewed by the Department Grant Manager to verify the activities were properly conducted. Financial Consequences: Failure to meet the performance standard will result in the denial of the request for reimbursement. DEP Agreement No. $0619, Attachment A, Page 6 of 7 Final Report Requirements In an effort to conserve and recycle natural resources, the Grantee shall submit the final report and payment request form generated under this Agreement electronically or on recycled paper, double-sided copies preferred. The Grantee agrees to provide a copy of any draft report and/or final report to the Department before making, or allowing to be made, a press release, publication, or other public announcement of the project findings. This requirement shall not be construed as a limitation upon the provisions of Chapter 119, Florida Statues. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement