Fort Walton Beach Council agenda — 09-23-08 regular agenda — reading text

Communities Receiving New VA Vet Centers Alabama —Madison Arizona —Maricopa California —Kern, Los Angeles, Orange, Riverside, Sacramento, San Bernardino, San Diego Connecticut —Fairfield Florida —Broward, Palm Beach, Pasco, Pinellas, Polk, Volusia Georgia —Cobb Illinois —Cook, DuPage Maryland —Anne Arundel, Baltimore, Prince George' s Michigan —Macomb, Oakland Minnesota —Hennepin Missouri —Greene North Carolina —Onslow New Jersey —Ocean Nevada —Clark Oklahoma —Comanche Pennsylvania —Bucks, Montgomery Texas —Bexar, Dallas, Harris, Tarrant Virginia —Virginia Beach Washington —King Wisconsin -- Brown  CITY COUNCIL MEETING September 23, 2008 Consent Agenda Consideration of authority for staff to proceed with study of alternative pension program and secure the services of the pension attorney and plan actuary, and also request authority for staff to contact the Police and Fire Boards to determine their interest Human Resources Director) Council Action 1 St 2nd Vote: Agenda Item Number: 5  CITY OF FORT WALTON BEACH MEMORANDUM Date: September 16, 2008 To: Joyce Shanahan, City Manager From: Mark Wiltsie, Human Resources Director Subject: Alternative Pension Program Background: At the May 20, 2008, Budget Policy Workshop, City Council approved, in concept, staff exploring the possibility of transitioning from the City' s general employees' defined benefit program to a defined contribution plan for new hires at some future date. City Council was advised at the workshop that it would be necessary to engage the services of the City' s pension legal counsel, Mr. James Linn, and the plan actuary, Mr. Michael Tierney, to study the advantages, any disadvantages, costs and potential savings associated with this transition. City Council was further advised that staff would provide a cost of the study for Council approval. Discussion: Based on the above, we contacted Mr. Michael Tierney with Actuarial Concepts who provided an estimate of $ 6, 000 to study the transition and prepare an actuarial impact statement. More recently, we have been in contact with pension attorney Jim Linn and have secured a cost estimate for his consultation, research and preparation of the necessary documents ( i.e., ordinance amendments) associated with the study. Mr. Linn advised that his fees would also be $ 63000. As such, the total of the fees to conduct the study would be $ 12, 000. As part of the presentation at the Budget Workshop, staff informed City Council that the Police and Fire Pension plans were not permitted by the Division of Retirement (DOR) to have two- tiered plans ( i.e., a defined benefit plan for current employees and a defined contribution plan for new -hires). Since that time the DOR has issued their official approval for Police and Fire Plans to have a two -tiered benefit structure. As such, the City' s Police and Fire plans may adopt two- tiered pension benefits. 4( Recommendation: Staff requests City Council approval as follows: 1. Authorization to proceed with the study and securing the services of the pension attorney and plan actuary for $ 12, 000. If approved, funds are available in the General Employees' Pension Fund to cover the expenses of the study. 2. Authorization for staff to contact the Police and Fire Pension Boards to determine their interest in pursuing a transition to a defined contribution plan. Respectfully Submitted ark Wiltsie Human Resources Director Approved Denied J y e hanahan Pity Manager  CITY COUNCIL MEETING September 23, 2008 Consent Agenda Consideration of request to purchase one Boxer Compact Utility Loader and attachments under the provisions of the General Services Administration GSA) from TopLine Equipment, Milton, FL, for a total cost of $ 25, 146 Parks & Recreation Director) Council Action 1 St 2nd Vote: Agenda Item Number: 6  CITY OF FORT WALTON BEACH MEMORANDUM DATE: September 15, 2008 TO: Joyce - Shanahan, City Manager FROM: Jeff Peters, Parks & Recreation Director SUBJECT: Purchase of Compact Utility Loader SUMMARY Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization to purchase one ( 1) Boxer Compact Utility Loader and attachments under the provisions of the General Services Administration GSA) contract ( # GS- 30F0002U - Expires November 2012) from TopLine Equipment and Supply, LLC, Milton, Florida, for a total cost of $ 25, 146. 00 as outlined in the attached tabulation. Quote is from the General Services Administration ( GSA) Annual Bid Contract. According to the City' s Purchasing Policy, the City may procure, without formal bid procedures, all supplies, materials, and equipment which are the subject of the contracts with the State of Florida as set forth in Section 287 of the Florida Statutes, as amended from time to time. If approved, sufficient funds are available in Account No. 001- 1539- 541 - 6402, in the amount of $ 25, 146. 00. Recommend the City Council approve the purchase of one Boxer Compact Utility Loader, including attachments, from TopLine Equipment, LLC, Milton, Florida for a total of $ 25, 146. 00. 14-- ( w  FINANCIAL DATA 1. DEPARTMENT: Parks & Recreation 2. DIVISION: Administration 3. FUND: General Fund 4. ACCOUNT # 001- 1539 - 541 - 6402 5. ACCT. DESCRIPTION: Machinery and Equipment 6. FY BUDGET: 07 - 08 7. AMOUNT BUDGETED:$ 0. 00 8. GRANT FUNDS: YES XX NO AMOUNT 9. FUND TRANSFER: YES - X NO AMOUNT 10. FROM ACCT: 001 - 5142- 572 - 6214 ($ 6, 280); 001- 1250 - 541 - 4300 2, 790); 001 - 1280- 539 - 4300 ($ 3, 490); 001 - 1539- 331 - 3930. 12, 560) 11. TO ACCT: 001- 1539 - 541 - 6402 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED X ADD' L MAT FDR NONE BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Compact Utility Loader 15. SUPPLEMENTAL MATERIAL: ATTACHED X ADD' L MAT FDR 16. # BID INVITATIONS SENT: 0 17. # BIDS RECEIVED: 0 18. # RESPONSIVE BIDS: O 19. RECOMMENDED VENDOR: TopLine Equipment and Supply, Milton, Florida 20. BID AWARD AMOUNT: $ 25, 146. 00 21. COMMENTS: N/ A 22. ESTIMATED QUANTITY TO BE PURCHASED: 23. ESTIMATED PURCHASE AMOUNT: $ 25, 146. 00 24. BID TABULATION ATTACHED: YES_ _ NO _ X ADD' L MAT FDR 25. TERM OF CONTRACT: Expires November 2012 26. BID VALID TO: N/ A 27. BID PRICE VALID FOR TERM OF CONTRACT: YES X NO 28. WARRANTY PERIOD: N/ A 29. DELIVERY TIME: 5 days 30. STATE CONTRACT: YES X NO _ 31. CONTRACT #: GS- 30F0002U ( Expires November 2012) 32. CO - OP PURCHASE: YES NO X 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO' D: YES NO_ X_ 36. REFERENCES CHECKED: YES X NO N/ A 37. CONTRACT: ATTACHED ADD' L MAT FDR N/ A X_ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO N/ 39. CURRENT VENDOR: N / A 40. CURRENT PRICE: N/ A REPORT PREPARED BY: 9- ! S v8 Jef/ metre `! Date 7w4QlL 9- 6 REVIEWED AND CONCUR: Mike Tatum Date Purchasing Director q ndy Wunker Da e REVIEWED AND CONCUR: Finance Director