Okaloosa County BOCC — 2013 meeting #1140 (date undetermined) — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: CHELCO Lease Renewal DEPARTMENT: Water and Sewer BCC DISTRICT: 5 STATEMENT OF ISSUE: OCWS staff requests BCC approval of a temporary lease renewal with Choctawhatchee Electric Coop, Inc. (CHELCO) for the Bluewater Bay office location for the period of 06/15/2013 to 08/31/2013. This request will be the renewal of contract L93-0065- WS. The CHELCO Bluewater Bay office is located in the Seminole area at: 1401 Cat Mar Rd. Niceville, FL 32578 BACKGROUND: Okaloosa County entered into a lease with CHELCO in 1993. This lease is for office space in the Bluewater Bay CHELCO office building, where OCWS provides customers the face to face opportunity to make a payment and establish or terminate service. The office is currently staffed by OCWS two days per month, during the delinquent cut off week for Cycle 4. The current lease is $300 per month. When contacted about executing another annual renewal to the lease, CHELCO senior management communicated to the County that they were no longer agreeable to rent office space inside their building. This request will renew the contract through 8/31/2013, which provides a temporary extension to give OCWS staff time to prepare for the transition from a physical presence to a drop box/payment option which will soon be available in the parking lot of the CHELCO Office. A new agreement between CHELCO and OCWS addressing permission to maintain a drop box in the parking lot of the CHELCO Bluewater Bay office will be brought to the BCC for approval in the future. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval of a temporary lease renewal (L93- 0065-WS) with Choctawhatchee Electric Coop, Inc. for space in the Bluewater Bay office for OCWS staff. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator