Okaloosa County BOCC — January 7, 2014 — Minutes — reading text

November 19, 2013 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 8:30 a.m. at the Water & Sewer Administration Building in Fort Walton Beach. Members present were Don R. Amunds, Chairman; Dave Parisot, Vice Chairman; Wayne Harris; Nathan Boyles; and Kelly Windes. Also present were Gary J. Stanford, Finance Director, Clerk’s Office; Ernie Padgett, County Administrator; and John Dowd, County Attorney. PRESENTATION — H.E.R.O. AWARD Mr. Padgett asked Sam Sims, Sign Tech 2 for the Public Works Department Road Division, to come forward. Upon request, the county installs a memorial sign on roadways where a _ fatal accident has occurred and the family of the deceased is notified when the sign is to be installed. Mr. Sims was placing a sign at Kennedy Bridge where Rocky Lucas was killed in a motorcycle accident. Mr. Lucas’ sister, Linda Lucas, was present and became emotionally distraught. Mr. Padgett told of Mr. Sims’ kindness and the assistance provided to Ms. Lucas. Public Works Director John Hofstad nominated Mr. Sims for the Humanitarian Efforts Recognized by Okaloosa County Award (H.E.R.O. Award). Mr. Sims was presented with a plaque and given a round of applause. PRESENTATIONS - EMPLOYEE SERVICE AWARDS Mr. Padgett presented service awards to the following employees: Ronald Cliff------- Ten Years Todd Gay----------- Ten Years Dorothy Paice------ Fifteen Years PUBLIC INFORMATION OFFICER UPDATES Mrs. Kathy Newby, Public Information Officer, opened with a promo for the Okaloosa Today television program which airs on Cox Channel 6. Mrs. Newby highlighted the Public Works Department, showing photographs of repair work for a sink hole caused by pipe failure on Sycamore Drive in Niceville. The first annual Okaloosa County Airports Chili Cook Off was held with proceeds going to the United Way of Okaloosa County. Airports Director Sunil Harman was the Judges’ Choice winner and Anita Brinson of U.S. Airways was the People’s Choice winner. November 19, 2013 -1- Minute Book 70, Page {137 Okaloosa County Board of County Commissioners Mrs. Newby reminded everyone the Eco-Nomic Living Expo is scheduled for February 1 at the Emerald Coast Convention Center. COUNTY ADMINISTRATOR‘ S UPDATE Mr. Padgett reported the county’s response to the Auditor General's Report was transmitted to Tallahassee last Tuesday. He said he is not certain when the final AGO Report will be issued. Mr. Padgett advised this afternoon (beginning at 1:00 p.m.) he and four other members of the Tourist Development Director screening committee will begin interviewing candidates. The interviews will be followed by a “meet and greet” at 6:00 p.m. at the Convention Center. Mr. Padgett stated he plans to place an item on the next agenda for clarification of the surplus equipment policy. COMMISSTONER‘'S MINUTE Mr. Boyles stated 150 years ago a backwoods lawyer gave a special address honoring fallen soldiers and concluded that speech with government of the people, by the people, and for the people shall not perish from the earth. Mr. Parisot reported a training session was held yesterday on the Sunshine Law and ethics. He noted 134 elected officials and staff were present for the training program provided by the State Ethics Commission and the State Attorney General’s Office. Mr. Windes stated he was invited to Washington D.C. by Senator Rubio to speak on the Sustainable Fisheries Act. Both Senators Nelson and Rubio were in attendance. Mr. Harris said he has no comments. PUBLIC COMMENT RELATED TO THE CURRENT AGENDA There were no public comments at this time. CONSENT AGENDA APPROVAL Mr. Parisot stated item #17 is the adoption of the Aviation Advisory Committee Policy. He said one section calls for appointment of five members at large and suggested each November 19, 2013 -2- Minute Book 70, Page 138 Okaloosa County Board of County Commissioners commissioner appoint one person from his district. Airports Director Sunil Harman said he did not want to prescribe the criteria for the appointments and that is why they were silent on the matter. He also noted this committee is already constituted. Mr. Parisot suggested the committee be reconstituted and anyone desiring to sit on the committee to send an application to the County Administrator’s Office. Mr. Amunds noted that will require an amendment to the current policy. Mr. Parisot referenced Item #18 which requests a public hearing be scheduled to consider an ordinance repealing/replacing the Airports’ Ground Transportation Policy. He suggested that be scheduled for the second meeting in December in South County. Mr. Parisot made motion, seconded by Mr. Harris, to approve the Consent Agenda with the above noted changes. 1. Public Safety: Approve Certificate of Public Convenience and Necessity for the Okaloosa County Public Safety Department to provide non-emergency medical transportation within Okaloosa County from January 10, 2014 ‘through January 9, 2016 2. Public Works: Resolution amending Resolution No. 07-108, removing stipulations to prevent construction of a concrete driveway RESOLUTION NO. 13-182 3. Resolution authorizing Surety Land Title to prepare quitclaim deeds for successful bidders converting their Okaloosa Island leasehold interests to fee simple titles (Roy M. Young; Robert H. Griffin and Linda M. Griffin; Joshua L. Dodson and Lella Erin Dodson) RESOLUTION NO. 13-183 4. Public Works: Special Public Event Permit request from Worldwide Spirit Association to hold WSA Beach Nationals Cheerleading Event at The Boardwalk on Okaloosa Island, March 29-30, 2014 5. Public Works: Approve Addendum #2 to Contract #C14~2099-SW with The Environmental Quality Company, addition of items and materials to pricing list 6. Public Safety: Approval to purchase and implement Workforce Ready Timekeeping System from Kronos, Inc., for eleven EMS stations at a total cost of $65,811 7. Purchasing: Request to purchase two correctional vans off the state contract from Hub City Ford—-one for $32,495.80 and one for $33,295.80 November 19, 2013 -3- Minute Book 70, Page 139 Okaloosa County Board of County Commissioners 10. 11. 12. 13. 14. 15. 16, 17. 18. 19. 20. Growth Management: Appointment of Elliot Kampert as Okaloosa County’s representative to the Tri-County Community Council’s Board of Directors for 2014 Proclamation designating November as Pancreatic Cancer Month in Okaloosa County Airports: Final contract payment in the amount of $5,751.66 to GAT Airline Ground Support for skycap services for curbside baggage and escort services Corrections: Final contract payment in the amount of $4,040 to Securus Technologies for installation and operation of inmate telephones and related equipment Public Works: Accept for recording two drainage easements in Bella Vista Estates; one from J. Steve Burks and wife, Michele R. Burks and the second -one from Jack Carey Public Works: Fy 2014 Florida Fish and Wildlife Conservation Commission Artificial Reef Construction Grant application Public Works: Appointment of Gerald Rush to Parks Advisory Committee to serve remainder of Mike WrightReynolds’ three- year term (position expires October 2015) Purchasing: Recommendation to award bid for packaged generator system to Energy Systems Southeast, LLC as low bidder meeting specifications with a bid of $65,215 Public Works: Reappointment of Parks Advisory Committee members to three-year terms: Jody Smallwood, Maryl Bednar, Carol Bernich, and Paige Floyd Hart Airports: Approval of Aviation Advisory Committee Policy (NOTE: See discussion above under Consent Agenda heading. ) Airports: Authorization to advertise for public hearing on Ground Transportation Policy at the December 17, 2013 meeting Water & Sewer: Lease renewal with Joseph E. McKenzie of Joe’s Upholstery for Unit 310F Oddfellow Road in Fort Walton Beach; annual rent is $5,088 Finance: Budget Resolutions and Budget Transfers (a) Resolution amending FY 2013 Budget, General Fund (appropriations from various sources) RESOLUTION NO. 13-184 (BA #157) (6b) Resolution amending FY 2013 Budget, Emergency Medical Services Enterprise Fund (ambulance fees) RESOLUTION NO. 13-185 (BA #158) {c) Resolution amending FY 2014 Budget, General Fund (hazardous materials planning and prevention grant) RESOLUTION NO. 13-186 (BA #6) November 19, 2013 -4- Minute Book 70, Page 149 Okaloosa County Board of County Commissioners (d) Resolution amending FY 2014 Budget, General Fund (appropriations from City of Crestview for fixed-route transit service) RESOLUTION NO. 13-187 (BA #7) (e) Resolution amending FY 2014 Budget, Emergency Medical Services Enterprise Fund (EMS County Grant) RESOLUTION NO. 13-188 (BA #8) (f) Budget Transfer: Capital Outlay Construction Fund; Technical assistance for Crestview Courthouse project; BT-14-05 (g) Budget Transfer: General Fund; MOA with City of Crestview for fixed-route transit service from November 4, 2013 to February 2, 2014; BYT-14-06 21. BCC Records: Approval of Minutes for October 1, 2013 Regular Meeting; October 4, 2013 Special Called Meeting; and October 15, 2013 Regular Meeting 22. Public Works: Authorization for staff to provide assistance to Sheriff's Department by conducting grading work with bulldozer at Grimes Avenue firing range site in Crestview 5 yeas. GROWTH MANAGEMENT - FINAL PLAT APPROVAL FOR MOSSY OAKS PLANTATION PHASE II Mr. Elliot Kampert, Growth Management Director, presented for approval the final plat for Mossy Oaks Plantation Phase II, a 36-lot single-family residential subdivision. The plat is submitted by Southern Engineering Group on behalf of Devin Jones and Khader Daoud. The property is located on Highway 4 and Garret Mill Road in Baker and contains 24.31 acres. Mr. Boyles made motion, seconded by Mr. Harris, to grant final plat approval for Mossy Oaks Plantation Phase II. 5 yeas. PUBLIC WORKS — MOSSY OAKS PLANTATION PHASE II, ACCEPT INTO TEMPORARY MAINTENANCE PROGRAM Mr. John Hofstad, Public Works Director, requested approval to accept Mossy Oaks Plantation Phase II into the county’s temporary maintenance (18-month warranty period) program. Mr. Boyles made motion, seconded by Mr. Harris, to accept Mossy Oaks Plantation Phase II into the 18-month warranty period. 5 yeas. November 19, 2013 -5- Minute Book 70, Page 141 Okaloosa County Board of County Commissioners PUBLIC WORKS - VETERANS PARK IMPROVEMENTS Mr. Hofstad stated staff has been working on concept drawings for the development of the remaining acreage on Okaloosa Island. He stated County Engineer Jason Autrey will detail the ideas for Board consideration. Mr. Autrey noted the Public Works’ staff and the Tourist Development Department (TDD) staff have worked together on these concepts. Portions of the 35-acre parcel have been leased to Wild Willy’s and the Marine Life Center. Other site improvements include a Convention Center Exhibit Pad and additional boat trailer parking for Marler Park. Approximately 15 acres remain and are planned for development into Veterans Park. He said Public Works has taken on this project with a target date of March 1 for opening of the park. Phase I would consist of a walking trail and tie into the existing parking lot at the Emerald Coast Convention Center and provide access around the existing lake. Options for Phase II include coastal dune access, boardwalk to restrooms and boat launch area at Marler Park. Phase III would extend on that concept with vehicular parking and bathrooms in the center of the park. Mr. Autrey said staff would like for the Board to consider a memorial wall to be constructed at the park entrance to honor the different branches of the military. Mr. Amunds stated the boat trailer parking at Marler Park is scheduled to be opened in the spring and asked if the walking trails could be completed by then. Mr. Autrey replied that the Phase I walking trails could definitely be