Okaloosa County BOCC — October 5, 2013 — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 1, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Constantine Task Order 2 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS has requested the services of Constantine Engineering under Task Order 2 per the terms of Contract #C13-2068-WS for a total not to exceed cost of $75,000. Task Order 2, for General Professional Engineering Services, is attached for your review. BACKGROUND: The water and sewer department requires engineering and technical assistance from time to time for individual projects or issues that arise and that are short-term projects or that are not large enough to require a separate task order. The scope of services for this task order includes professional and technical services for specialized assistance to the water and sewer staff. The general professional consultation services that Constantine Engineering, Inc. will provide include, but are not limited to, preparation of studies, reports, field work, and special services, etc., that are requested by the County and that are not associated with other major projects or activities. The tasks assigned under this task order may eventually be developed into separate task orders but are intended to be for miscellaneous work items that would include: • Attending meetings as requested by representatives of the County and provide general engineering assistance, consultation, and opinions. • Perform professional engineering services that might include engineering or environmental studies. • Developing schedules, plans, engineering analyses and evaluations to address small independent issues or projects. • Providing assistance in identifying and acquiring grants and loans from federal agencies or other applicable sources of funding. • Addressing issues associated with federal, state, and local government agency permits (fees to be provided by the County) and inquiries from regulatory agencies not associated with other projects. • Assisting the County to develop conceptual level planning documents and preparing cost estimates, prior to the development of larger task orders, to evaluate the feasibility of different alternatives. • Preparation of small investigations or evaluations of either existing equipment or unit processes, or for equipment or unit processes which may be under consideration by the County for incorporation in their system. • Performing field investigations and construction observation not associated with other projects or task orders. • Developing presentations to the Board of County Commissioners, the general public,  regulatory agencies, professional societies, or civic groups regarding projects or activities under taken or in consideration by the County. • Responding to general questions on engineering matters as requested by the County’s designated representative. This task order has been developed and negotiated with Constantine Engineering per the terms of the new Master Services Agreement, and requires approval from the Board of County Commissioners. This Task Order/Engineering Scope of Services negotiated with Constantine Engineering includes the necessary work tasks to complete the scope of work and is for a not to exceed amount of $75,000.00. Funds are available in the FY2014 budget. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute Constantine Task Order 2, for a not to exceed amount of $75,000.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator