Okaloosa County BOCC — November 16, 2013 — City of Destin Final Payment Package — reading text

Page 8 of 9 CITY OF DESTIN, FLORIDA By: Garah “8am” Seevdrs Its: Mayor Dated: Fr-r3 ee ATTEST Scott Shirley/ —” Its: Land Use Attorney, Page 9 of 9 [PURCHASE 00013068-00 FY 2013 lial Page Number: 1 FINANCE DEPARTMENT C/O CITY OF DESTIN 4200 INDIAN BAYOU TRAIL DESTIN, FL 32541 : ” ‘ tly of Lestin x ) 8 WATERFRONT PROPERTY SERVICES LLC PUBLIC SERVICES DBA GATOR DREDGING C/O CITY OF DESTIN 8440 43RD STREET N 4000 INDIAN BAYOU TRAIL PINELLAS PARK, FL 33781 DESTIN, FL 32541 Requisition 00000248 DATE ORDERED | VENDOR NUMBER|| (DATE REQUIRED, | FREIGHT METHOD/TERMS: | DEPARTMENT/LOCATION pels ai = eas jae DESCRIPTION PART NO (ae OTv | COSTEA EXT PRICE SEDO TNO RES Rss raccon o90 steps coeds aan Each 31053951-546000-OPL12 187,000.00 PO Total 187,000.00 ALL INVOICES SHALL BE ADDRESSED TO: ATTENTION: FINANCE ACCOUNTS PAYABLE | CITY OF DESTIN 4200 INDIAN BAYOU TRAIL | DESTIN, FL 32541 1. PAYMENT wil be mage from ORIGINAL invoice ONLY woice in duplicate 2. PURCHASE ORDER NUMBER must appear on atl invoices, shipping papers § packages IN THE MANNER REQUIRED BY THE LOCAL GOVERNMENT 4 Tax Exempt # 58-0001290204 ITEM # Z CITY OF DESTIN COUNCIL MEETING DATE: May 6, 2013 TYPE OF AGENDA ITEM: Staff Report and Recommendation TO: THRU: THRU: Mayor and City Council City Manager/Maryann Ustick Finance Director/Bragg, Farmer’) FROM: CRA and Development Manager/Steven Schmidt SA DATE: May 1, 2013 SUBJECT: Emergency Dredging of Old Pass Lagoon Channel nh. BACKGROUND: At the Special City Council meeting on April 15, 2013 a coastal emergency was declared, allowing the City to perform emergency dredging of Old Pass Lagoon Channel. Bids were solicited from nine (9) dredging contractors. Four (4) attended the pre-bid meeting and two (2) submitted quotes for the project. City staff has negotiated an agreement with the adjacent property owner to place spoil material on their property; the License Agreement for that activity was approved by City Council at a Special Council meeting on April 30th. The spoil site on the adjacent property is reflected in the Request for Bid (RFB) as Alternate B and both bidders provided a lower bid for that alternate. The apparent low bid for Alternate B was from Waterfront Property Services, LLC, dba Gator Dredging in the amount of $187,000.00 as shown on the bids and summary (see “Exhibit A”). The Bid Committee, at a special meeting on May 1, 2013, unanimously recommended Council award Gator Dredging, the low bidder, for the dredging and placement of spoil material (see draft Bid Committce minutes, Exhibit B). DISCUSSION: This project consists of emergency dredging Old Pass Lagoon navigational channel and spoil (sand) placement on Norriego Point. The project has completion date not later than May 24, 2013. In order to stay on schedule, the City Council must decide to move forward with the recommended Bid Committee motion of Gator Dredging to complete the scope of work for $187,000.00. A. Q i ¢ II. Preservation of Heritage and Environment B. Effect on Budget (EOB); The Council has previously approved $20,000.00, which is currently in OPL 12, account # 31053951-531000. The Tourist Development Council has agreed to pay $180,000.00 of the costs of the emergency project, and that amount has been approved by the County Commission. Expenses for Taylor Engineering, Inc. design and Iv. ITEM#_ permitting of the dredging project totals $22,162.00, to be paid by the TDC and deducted from their $180,000 contribution. Therefore, an additional $9,162.00 will be necessary to fully fund this project. Staff will provide construction oversight and administration, as well as supplemental survey and engineering assistance in an effort to keep project costs contained within the original $200,000.00 estimate. C. Level of Service (LOS): Accessibility for boat ingress and egress to the Destin Harbor will be substantially improved as a result of the dredging operation. CONCLUSION: The Bid Committee has unanimously recommended that Council award the Alternate B bid to Gator Dredging. RECOMMENDED MOTION: I move that the City Manager be authorized to execute a contract with Gator Dredging for emergency dredging Old Pass Lagoon navigational channel and spoil (sand) placement on Norriego Point in the amount of up to $187,000, that an additional $9,162.00 be allocated from the FY 2013 Council Contingency, and to make the appropriate budget amendment to place the funds in account number 31053951.546000.OPL12. Exhibit “A”: Copy of Bids Exhibit “B”: Draft Bid Committee Minutes Exhibit “C”: Copy of draft of dredging contract a sie Ga 79 at O My Sp7st SONN4 NI 00'000'081$ OL dN GNN43ZY TM OGL OO'SLL PLS ONINIVW3Y WLOL 00'SZ2'Fb $ i $ L350N8 ONINIVWSY 100'S9'0ey 00°008'2 $ WLOL 100°000'281 Gal Od puz ONIDGSYC HOLVD: EL/10/S0} 00°00} puz LINNSd 3O03Nd - da0s EL/6L/EO} 00'Sz2'28 090z1 SL ONINIVUL O8SV Z4/E0/S0 00°000'y $} e90zL WSL YaANVD Zu/ZL/90} oo'ose'zri y90z1 8) ANINVW SM3HLLVYW Zb/6z/€0 0o'o0s"eL v20zb ISL ONINIVEL ONS LL/eo/es 00°008"e $} soozt 1S] YSAUVD PEALE E O009PS-}G6ESOLE} ODOLES-LS6ESOLe # Od NOlLd MOSSGRAOANSA aiva 00'0SP'Spy o0'008'2 WLOL '00'000'002 TMONNOD ALIO SGNNA G3aLViddOddd¥ EL/at/e| '00°000"r- 00°000'r SQNN4 GALVINdOUddv EBLE 00'OSp' PLZ SGNN4 GaLViddOdddY whale 00"000'SE ONIDGIYG AONIOYAWS TIONNOD ALIO Lbe/oL 00°c08"e Sanna LE/LOL -t QOOSPS-1SGESOLE) O00LES-}S6ESOLE NOLLdIdOS3G 3iva ft ae. eL/LO/S0 NOILVYOLS3Y NOODV SSVd G10 ZbL1dO0 ACTION AGENDA REGULAR MEETING DESTIN CITY COUNCIL MAY 6, 2013 ANNEX COUNCIL CHAMBERS 6:00 PM SPECIAL PRESENTATIONS 2 Proclamation — National Bike-to-Work Week The Mayor read the Proclamation and presented it to Mr. Hank Woollard Proclamation ~ Relay for Life - Ms. Jean Grieve, Destin Relay for Life 2013 Event Chair. Ms. Erin Bauer, Team Development Chair for the Destin Relay, Mr. Lee Grieve, Operations Chair, and Ms. Kaye Towner, Steering Committee member The Mayor read the Proclamation and presented to the Relay for Life representatives. PUBLIC HEARINGS 3. CONSEN 4. 5. 6. % Second reading of Ordinance 13-01-CN, which is an ordinance that would vacate an approximately 66 foot wide by 268 foot long rectangular segment of Calhoun Avenue that dead ends into Marler Bayou. Mr. Michael Buckingham and Mr. Bruce Ming. owners of the property located directly east and west of the area in question, are requesting to vacate said portion of Calhoun Avenue right-of-way in order to incorporate it into their respective properties. Motion to adopt Ordinance 13-01-CN on second reading passed 5-0. Council members Marler and Trammell abstained from voting. 'T AGENDA* Request approval of the minutes of the March 18, 2013 regular council meeting Request approval of the minutes of the March 4, 2013 regular council meeting Request approval to construct a 100° long seawall along the canal ~ Mr. Timothy Taylor / Marine Construction Request approval to construct a 5° wide marginal dock along the canal — Mr. John Valliantos / Marine Construction Request approval to construct a 14° x 28° covered slip with lift— Mr. Kevin Veach / Marine Construction Request approval to construct a 92° dock with a 14° x 28° covered slip with lift — Mr. Neal Boutin / Marine Construction Page 1 of 5 10, Request approval to construct a 92° dock with a 14° x 28° covered slip with lift — Mr. Mike Shoults / Marine Construction RESOLUTIONS Motion to approve Consent Agenda items #4 thru #10 passed 7-0. 11. Resolution 13-09 ~ Extension of the Interlocal Agreement with Okaloosa County for the Distribution of the Six Cents Local Option Gas Tax SCHEDULED PRESENTATIONS ** Motion to approve Resolution 13-09, for the extension of the current interlocal agreement for distribution of the local option gas tax, passed 7-0. 12. City of Destin Thrift Plan — Mr. Jim Luttrell, Financial Broker Motion to administer a brokerage firm change from Wells Fargo to Benjamin F. Edwards passed 6-1, with Councilmember Bagby dissenting. 13. Mid-Bay Bridge Connector Project — Mr. Jim Vest, Executive Director, Mid-Bay Bridge Authority Mr. Jim Vest, Executive Director, Mid-Bay Bridge Authority, provided a brief overview of the Mid-Bay Bridge Connector Project. 14. Draft East Pass Inlet Management Plan — Mr. Ralph Clark, Coastal Engineer, Florida Department of Environmental Protection Mr. Ralph Clark, Coastal Engineer, FDEP, provided an overview of the draft East Pass Inlet Management Plan Motion to authorize the Mayor to sign a letter of support for the Inlet Management Plan as presented by DEP to be sent to the County Commissioners, and Representative Gaetz and Senator Gaetz of the State of Florida passed 6-0. Councilmember Trammell abstained from voting. Page 2 of 5 PROJECT REPORTS AND COMMENTS FROM MAYOR AND COUNCIL 15. Councilmember Trammell 16. Councilmember Wood 17. Councilmember Marler 18. Councilmember Bagby 19. Councilmember Dixon Councilmember Wood: « Thanked everyone who helped with the Butterfly Garden « Complimented Founders’ Day and thanked all those who participated in the event * Reminded everyone of the upcoming Blessings of the Fleet and Blessings of the Marketplace + Announced that the Marler Street Parking Lot is nearing completion * Announced that the City is looking for more applicants for the Youth Council ‘Thanked the Recreation staff and all the volunteers for putting together a very successful Founders Day event. Complimented the Recreation staff for organizing a highly attended weekend- long Soccer Tournament. Announced that early voting is underway at City Hall for the Destin Fire Control District referendum and asked everyone to get out and vote. Complimented the Recreation staff for arranging an excellent Founders’ Day celebration. Page 3 of 5 20, Councilmember Foreman 21. Councilmember Williges 22. Mayor Seevers a. Local Options Fuel Tax STAFF REPORTS AND RECOMMENDATIONS 23. City Attomey comments 24, City Land Use Attomey comments Complemented staff, especially Ken Gallander and David Bazylak, for a well thought and excellent report on a full time Harbor Master. Motion to authorize the Mayor to send a letter to the Okaloosa County Commissioners stating that Destin is not in favor of raising the gas tax for Okaloosa County passed 5-2; with Council members Trammell and Wood dissenting. 25. First reading of Ordinance 13-04-CN, which regulates public possession and consumption of alcoholic beverages 26. Award of bid dredging contract Motion to approve proposed Ordinance 13-04-CN on 1* reading and direct staff to schedule it for 2e¢ reading passed 7-0, Motion to authorize the City Manager to execute a contract with Gator Dredging for Emergency dredging Old Pass Lagoon navigational channel and spoil (sand) placement on Norriego Point in the amount of up to $187,000, that an additional $9,162.00 be allocated from the FY 2013 Council Contingency, and to make the appropriate budget amendment to place the funds in account number 31053951.546000.OPL12 passed 7-0. Page 4 of 5 27, City Manager comments a. Second Quarter Financial Report - FY 2013 The City Manager presented the Second Quarter Financial Report for FY 2013 to Council. Motion to direct staff to investigate the issuance of an RFP for the restructuring or refinancing of the Town Center CRA Bond and the 2002 Bond; and to consult with other banks in addition to Trustmark for a range of rates, and bring the information back to Council passed 7-0. The City Manager made the following announcements: ¢ Economic Development Workshop on Monday, May 13" at 5:30 PM * The Destin Library will close Friday, May 10% for their annual staff training in Crestview * The Marler Parking Lot is nearing completion and staff is planning on scheduling a ribbon cutting ceremony in the near future Page 5 of 5 CITY OF DESTIN, FLORIDA CONTRACT REQUEST FOR BIDS (RFB) NO. 13-15-PS FOR EMERGENCY OLD PASS LAGOON CHANNEL DREDGING On May 6, 2013, THE CITY