Okaloosa County BOCC — July 26, 2016 — Agenda Packet — reading text

$398,600 $429,818 $500,740 $70,922 16.5% Increase for additional Intermedix tablets and collection costs. 40 Travel & Per Diem $4,000 $4,000 $10,000 $6,000 150.0% Increase funding for travel related to training, State EMS advisory council and healthcare board meetings. 41 Communications Services $38,000 $40,000 $34,911 ($5,089) (12.7%) Reduction is due to canceled modem service. 42 Freight & Postage $3,000 $3,000 $4,000 $1,000 33.3% Provides additional funding to ship equipment out for repairs. 43 Utility Services $24,600 $27,600 $33,204 $5,604 20.3% Increase is due to the addition of station 4. 44 Rent & Leases $1,500 $1,500 $123,972 $122,472 8164.8% Increased funding is for the 2016 cardiac monitor lease 45 Risk Management Allocation $87,926 $87,926 $82,632 ($5,294) (6.0%) Reduction is due to the decrease of insurance costs and usage. 46 Repair & Maintenance $330,899 $383,868 $366,610 ($17,258) (4.5%) 47 Printing & Binding $4,000 $4,000 $5,000 $1,000 25.0% Additional funding to support the historical spending trend. 48 Promotional Activity $3,000 $3,000 $3,000 $0 0.0% 49 Miscellaneous Charges $19,100 $19,500 $19,500 $0 0.0% 51 Office Supplies $6,000 $6,000 $6,000 $0 0.0% 52 Operating Supplies $679,410 $620,268 $601,710 ($18,558) (3.0%) 54 Books/Pubs/Subs & Memberships $5,000 $25,000 $6,000 ($19,000) (76.0%) Reduction based on historical spending usage. 55 Training & Education Expenses $15,500 $20,500 $20,500 $0 0.0% 60 Capital Outlay $716,400 $846,605 $976,500 $129,895 15.3% TOTAL $8,303,304 $8,688,300 $8,786,668 $98,368 1.1% Packet Pg. 74  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Information Technologies The attached Information Technology Department Presentation Packet Pg. 75 Packet Pg. 76 The mission of the Information Technology Department is to create and maintain an information infrastructure that emphasizes data sharing among departments and integrates county computing and network resources as a single enterprise. The mission must be accomplished in a continually improving fashion in order to support the overall goals of the County. The Information Technology Department is composed of the following three Divisions: Systems and Networks (SAN) Applications (APPS) Geographic Information Systems (GIS) Packet Pg. 77 OKALOOSA COUNTY NETWORK NORTH COUNTY NHE • Spam Filter • Surf Control • Anti-Virus OVERSEES SHE Computers Data Networks Phone Systems Internet/Email SOUTH COUNTY GIS Security/Backups Fiber Optic Wireless (WiFi) Packet Pg. 78 “Counties are required by s. 14, Art. V of the State Constitution to fund the cost of communications services, existing radio systems, existing multiagency criminal justice information systems, and the cost of construction or lease, maintenance, utilities, and security of facilities for the circuit and county courts, public defenders’ offices, state attorneys’ offices, guardian ad litem offices, and the offices of the clerks of the circuit and county courts performing court-related functions.” Packet Pg. 79 IT DEPARTMENT BUDGET Increase Last Year increase $32,014 $3,000,000.00 Summary of Increase $2,500,000.00 • PC Replacement $2,000,000.00 • CISCO Head End Gear $1,500,000.00 $1,000,000.00 $500,000.00 $- TOTAL = $2,650,781 Requested Packet Pg. 80  Department Budget Summary Prior Current +/- % Code Category Year Original Recommended Recommended Recommended 10 Salaries & Wages $1,168,459 $1,251,581 $1,268,772 $17,191 1.4% 20 Benefits $323,884 $408,024 $379,261 ($28,763) (7.0%) 31 Professional Services $95,000 $100,000 $65,000 ($35,000) (35.0%) 34 Contract Services $101,000 $211,000 $136,000 ($75,000) (35.5%) 40 Travel & Per Diem $9,450 $10,000 $11,700 $1,700 17.0% 41 Communications Services $42,600 $44,300 $43,300 ($1,000) (2.3%) 42 Freight & Postage $450 $500 $650 $150 30.0% 44 Rent & Leases $47,557 $1,500 $750 ($750) (50.0%) 45 Risk Management Allocation $20,307 $22,053 $23,854 $1,801 8.2% 46 Repair & Maintenance $458,366 $390,269 $385,217 ($5,052) (1.3%) 47 Printing & Binding $250 $250 $250 $0 0.0% 49 Miscellaneous Charges $26,900 $26,900 $16,600 ($10,300) (38.3%) 51 Office Supplies $3,100 $4,300 $3,300 ($1,000) (23.3%) 52 Operating Supplies $51,828 $66,380 $161,667 $95,287 143.5% 54 Books/Pubs/Subs & Memberships $1,050 $1,050 $1,300 $250 23.8% 55 Training & Education Expenses $6,160 $6,660 $6,660 $0 0.0% 60 Capital Outlay $135,000 $74,000 $146,500 $72,500 98.0% $2,491,361 $2,618,767 $2,650,781 $32,014 1.2% Packet Pg. 81 Telecommunications: The County must continue to leverage, maintain and sustain the Fiber Optic Network. Information Technology Must: Perform UTILITY LOCATES required to help prevent damage to cables Maintain highly accurate NETWORK MAPS Maintain highly accurate SPLICE DIAGRAMS Perform UTILITY RELOCATIONS as required by FDOT, Eglin AFB or others. REPAIR damaged fiber optic cable, conduit and pull boxes MAINTAIN HEAD ENDS including buildings, cooling systems and backup generators ASSIGN 24/7 SUPPORT PERSONNEL to handle maintenance calls at any time ADDITIONAL FIELD OPERATIONS PERSONNEL to review plans, perform CEI, and other important OSP duties. Packet Pg. 82 Budget Issues Discussion: STAFFING SUMMARY GIS: Category FY14 FY15 FY16 FY17 Full-time Management & Professional 7 7 7 7 Full-time Operations & Trades 2 2 2 2 Total 9 9 9 9 STAFFING SUMMARY TELECOMMUNICATIONS: Category FY14 FY15 FY16 FY17 Full-time Management & Professional 0 0 0 0 Full-time Operations & Trades 0 0 0 0 Total 0 0 0 0 1. GIS Analyst III Position Cut: 1. Public Works, Work Order Management System, As-Built Scans, Labor, Equipment & Material, Combining FM and Road Supply division and potential move from Cartegraph. 2. Enterprise Addressing standards County wide to support Next Generation 911 2. Vehicle for Telecommunications 1. Current vehicle is a 1998 Explorer with 153660 miles and was earmarked for replacement from fleet. This vehicle is too old and small for effective Telecom Field Operations. A FWD truck is required. Move this line item from GIS to Telecom. Packet Pg. 83 Past and current leaders of Okaloosa County have expressed a strong desire to LEVERAGE TECHNOLOGY as a means to streamline operations, SAVE MONEY, improve performance, and make Government more open and responsive to the needs of the people. • This requires continual strategic investments in technology. Packet Pg. 84  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County