Okaloosa County BOCC — July 26, 2016 — Agenda Packet — reading text

and rescue of victims and potential victims of rising flood waters resulting from severe weather events in Okaloosa County. Team members provide technical rescue services in shore-based, boat-based, and in-water situations as well as special situations around dams, vehicles, and high-angle areas. The team is also deployable on a regional scale and can be mobilized to respond to disasters in surrounding counties on short notice. REVENUE: Beach Safety Division is funded within the General Fund; revenues are derived from the transfer of funds from the Tourist Development Enterprise Fund. MAJOR ACCOMPLISHMENTS LAST YEAR:  Conducted over 150,000 documented preventative actions.  Performed 98 rip current and heavy surf rescues with no drowning fatalities on guarded beaches.  Responded to 147 reports of lost children on the beach. All were found and returned to their families.  Responded to 512 medical calls on the beach.  Continued to develop increases in efficiency and effectiveness of lifeguard operations through the use of the Main Lifeguard Tower on the Okaloosa Fishing Pier.  Performed 23 rescues that would typically be after hours due to longer coverage times until 2000 hours (8:00 pm) or dusk.  Attended over 40 sponsored public education events in local schools providing beach safety education and prevention information to approximately 6,000 school age children and community youths.  Instructed over 80 youths ages 9 to 17 years old in the Junior Lifeguard Program. PROGRAM GOAL: The goal of the program is to prevent the incidence of death and injury in the aquatic and beach environment as efficiently and effectively as possible through public education, the maintenance of high professional and technical standards, and the maintenance of a constant state of readiness year-round. Packet Pg. 61  KEY OBJECTIVES: 1. Provide public education with the “Buddy program” and preventative oversight to the residents and visitors of Okaloosa County as the primary methods of prevention of death and injury in and around the waterways of Okaloosa County. 2. Provide rapid and efficient heavy surf, rip current, and flood rescue services in tight coordination with surrounding rescue agencies. 3. Continuance of professional lifeguard and technical rescue standards through training and professional development programs. 4. Ensure the visiting public is educated on the flag warning system and rip current hazards – “Know Before You Go” campaign. 5. Ensure the residents of Okaloosa County are educated on the hazards of flooded roads and bridges – “Turn Around, Don’t Drown” campaign. 6. Utilize social media and other web-based applications to provide accurate real time information and education to the beach-going public. 7. Promote the Department’s Ready Okaloosa Program application for smart phones. 8. Maintenance of high levels of lifeguard readiness year-round. PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY14/15 FY15/16 FY16/17 Number Personnel To Deliver Lifeguard, Prevention, And 24 27 27 Flood Rescue Services Input Cost Of All Personnel Services $465,793 $487,574 $485,649 Number of preventative actions 94,178 150,000 >180,000 Output Number of rescues – rip current / heavy surf / flood / jetty / 242 102 <100 boat Junior lifeguards trained 47 50 >50 Percentage of unconscious victims within 300ft of shore who receive lifesaving medical care within 5 minutes of 95% 95% >95% Efficiency recognition or dispatch. Percentage of calls where patients are transported from 90% 95% >95% beach in less than 2 minutes. Percent of service delivery to all flood rescue incidents 95% 95% 95% within 30 minutes of call. Effectivenes Drowning fatalities on guarded beaches (after hours) 0 0 0 s Packet Pg. 62 HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Management & Professional 1 1 1 1 Full-time Operations & Trades 4 4 4 4 Temporary Lifeguard 19 19 22 22 Total 24 24 27 27 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $415,261 $429,357 $487,574 $449,293 ($38,281) (7.9%) Operating Expenses $48,346 $50,358 $52,730 $48,857 ($3,873) (7.3%) Capital Outlay $8,263 $2,000 $22,000 $1,850 ($20,150) (91.6%) Total $471,871 $481,715 $562,304 $500,000 ($62,304) (11.1%) ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $339,396 $350,554 $320,943 ($29,611) (8.4%) Decrease is driven by the 2016 legislation that restricts tourism funding for public safety. The proposed tourism funding for Beach Safety eliminates funding approved in recent years:  FY2016: $10,000 for increased coverage of new hotels.  FY2014: $20,000 for extended service hours (until 8pm) on Memorial Day and Labor Day.  FY2011: $10,000 increased census and education programs for buddy and junior lifeguard programs. 20 BENEFITS $126,253 $137,020 $128,350 ($8,670) (6.3%) 31 PROFESSONAL SERVICES $465 $465 $465 $0 0.0% 41 COMMUNICATIONS SERVICES $4,600 $4,750 $4,750 $0 0.0% 44 RENTS & LEASES $200 $500 $500 $0 0.0% 45 RISK MANAGEMENT ALLOCATION $8,562 $8,562 $8,373 ($189) (2.2%) 46 REPAIR & MAINTENANCE $9,871 $12,077 $10,059 ($2,018) (16.7%) Decrease is related to vehicle repairs. 47 PRINTING & BINDING $100 $100 $100 $0 0.0% 48 PROMOTIONAL ACTIVITIES $500 $1,000 $1,000 $0 0.0% 49 MISCELLANEOUS CHARGES $2,990 $2,990 $2,990 $0 0.0% 51 OFFICE SUPPLIES $450 $500 $500 $0 0.0% 52 OPERATING SUPPLIES $18,320 $17,936 $16,270 ($1,666) (9.3%) Decrease is due to fuel costs. 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $350 $350 $350 $0 0.0% 55 TRAINING & EDUCATION EXPENSES $3,500 $3,500 $3,500 $0 0.0% 60 CAPITAL OUTLAY $3,600 $22,000 $1,850 ($20,150) (91.6%) Decrease is based 2016 legislation. The proposed funding causes the Beach Safety program to defer replacement of:  2008 Jet ski that serves in rescues and prevention roles.  2000 4x4 pickup with over 214,000 miles. TOTAL $519,157 $562,304 $500,000 ($62,304) (11.1%) Packet Pg. 63  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: 911 Coordinator - Radio Communications The attached documents provide the performance based budget for the 911 Coordinator Department. Packet Pg. 64  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: 911 COMMUNICATIONS DIVISION/911 COORDINATOR PROGRAM PROGRAM DESCRIPTION: This program consists of a 911 Systems Coordinator, a 911 Addressing Coordinator and four (4) 911 Call Takers. The 911 Coordinator Program under the Department of Public Safety is responsible for the efficient operation of the 911 System in accordance with Florida Statute 365.171 and the State E911 Plan. The 911 Addressing Program is responsible for assigning addresses in accordance with Okaloosa County Property Numbering System Ordinance 91-06. This position also maintains the special needs information in the 911 database. The 911 Call Takers are responsible for the initial answering of 911 calls in all parts of Okaloosa County (excluding the City of Crestview) and forwarding the calls to dispatchers of the appropriate agency. They provide call taking protocols and life safety instructions to callers to ensure the appropriate fire and/or EMS resources are dispatched. REVENUE: 911 Coordinator Program is funded within the E-911