Okaloosa County BOCC — July 26, 2016 — Agenda Packet — reading text

positions at an approximate salary cost of $25,400 over current BLS program staffing. • At an average of $310 per transport, each unit will need to increase its number of transports by 40 in the first year, or 3.5 per month, to cover the cost of these program changes. We are certain this will not only be achieved, but far exceeded. Packet Pg. 46  Ambulance Replacement ALS • Recommend 4 new Demers Ambulances on Ford E450 Chassis • Cost: $182,000 each • Total $728, 000 • Same medium-duty patient compartment Packet Pg. 47 Emergency Medical Services Packet Pg. 48 Packet Pg. 49 Questions? Packet Pg. 50  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Emergency Management The attached documents provide the performance based budget for the Emergency Management Department. Packet Pg. 51  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: EMERGENCY MANAGEMENT DIVISION PROGRAM DESCRIPTION: This program consists of an Emergency Management Division Chief, an Emergency Management Coordinator, and an Administrative Assistant. The Division maintains the County Emergency Operations Center, which is a unique facility that provides a central command location for County emergency response and recovery efforts before, during, and after emergencies and disasters. The Emergency Operations Center (EOC) operates under the emergency support function/incident command system structure. There are 20 individual emergency support functions; each function oversees a critical service the county must continue to provide to its citizens, visitors, and businesses. The emergency support functions are arranged into sections that comply with incident command system requirements. The Division assists with the logistics of disaster response and recovery operations with all branches of government to ensure missions and resources are managed efficiently. The division identifies potential threats and designs a long-term plan to prevent damages to individuals and property. Mitigation activities include public outreach through the Code Red warning system; shelter retrofits as funding becomes available, increasing shelter space available by working with other governmental agencies through new construction, and actively addressing mitigation issues through the Okaloosa County Local Mitigation Strategy Committee and identifying mitigation projects and funding opportunities to the committee. REVENUE: Emergency Management Division is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, state shared revenue, other miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR:  Upgrade of Emergency Operation Center (EOC) equipment ensuring the EOC is ready to serve during emergency situations.  Developed both a SWAT and Pest analysis and strategic plan that has provided the division with a roadmap for improvement.  Organized a newly formed Public Safety, Training and Exercise committee. The committee will identify gaps in training skill sets which will allow training based on needs to eliminate gaps.  Upgraded Web EOC to a much more secure platform and added information boards that will benefit businesses through information sharing. PROGRAM GOAL: 1. Provide centrally located coordination efforts for Okaloosa County in order to guide decisions and actions that protect life and property and allow for a well-coordinated and efficient operation to prepare for, respond to and recover from the effects of disasters. 2. Develop the disaster response skills and knowledge required for emergency situations by better preparing individuals to respond to disasters in a prompt, efficient and effective manner through activation of established plans and guidelines and use of available resources and facilities. 3. Provide needed emergency response, planning, and training for emergency situations and NIMS/ICS programs. 4. Provide and maintain critical communication equipment and trained communications personnel to ensure disaster communication capabilities continue to be operable under the most severe conditions. Packet Pg. 52 KEY OBJECTIVES: 1. Maintain and upgrade as needed the capabilities of the primary and alternate emergency operations centers and ensure viable warning systems are available to the public during any emergency situation. 2. Comply with requirements of F.S. 252.35, F.S. 252.38, F.S. 252.44, F.S. 252.365 and Okaloosa County Ordinance No. 79-12, § 1, 4-10-79. 3. Ensure life, safety and effective evacuations from high hazard and risk areas. 4. Provide training to responders and managers in their specific response roles when dealing with different types of emergency situations. 5. Test established plans, procedures, and guidelines to identify any shortfalls in planning. Document shortfalls and establish and initiate fixes to eliminate planning shortfalls. 6. Meet Federal requirements as outlined in Homeland Security Presidential Directive 5 and Homeland Security Presidential Directive 8. 7. Provide effective rapid response during disaster situations. 8. Maintain planning efforts and systems required to support disaster response. 9. Conduct continuing enrollment of county residents and businesses in the “Ready Okaloosa” program. 10. Provide shelter locations that are outside of the high hazard areas of coastal Okaloosa County. 11. Ensure critical services continue for Okaloosa County residents during disaster situations. PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY14/15 FY15/16 FY16/17 Number of personnel to perform training for EOC 2 2 2 personnel Input Number of personnel to perform annual review of 2 2 2 nursing home and hospital plans Number of personnel for mitigation activities 2 2 2 Number of personnel trained for EOC operations 108 108 108 Output Number of approved mass care facility disaster 34 34 34 plans Number of scheduled exercises completed 6 5 5 Percent of personnel trained for EOC operations 100% 100% 100% Efficiency Percent of mass care facility disaster plans 100% 100% 100% reviewed Percent of scheduled exercises completed 100% 100% 100% Effectiveness Total number of personnel trained for EOC 108 108 108 operations Number of scheduled exercises 6 5 5 Packet Pg. 53 HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 1 1 1 1 Full-time Management & Professional 2 2 2 2 Total 3 3 3 3 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $192,544 $201,113 $213,461 $203,048 ($10,413) (4.9%) Operating Expenses $50,520 $48,426 $54,081 $46,881 ($7,200) (13.3%) Grants & Aids $85,453 $85,453 $85,453 $85,453 $0 0.0% Total $328,517 $334,992 $352,995 $335,382 ($17,613) (5.0%) ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $160,429 $161,927 $164,286 $2,359 1.5% 20 BENEFITS $36,176 $51,534 $38,762 ($12,772) (24.8%) The decrease is driven by the healthcare elections/opt-out chosen by the employees. 34 CONTRACT SERVICES $0 $0 $1,000 $1,000 0.0% Provides funding for the EOC’s TV service. 40 TRAVEL & PER DIEM $1,000 $1,000 $1,000 $0 0.0% 41 COMMUNICATIONS SERVICES $8,400 $8,400 $7,400 ($1,000) (11.9%) Decrease based on historical expenditures. 42 FREIGHT & POSTAGE $200 $200 $200 $0 0.0% 44 RENTS & LEASES $0 $0 $0 $0 0.0% 45 RISK MANAGEMENT ALLOCATION $20,871 $10,411 $2,839 ($7,572) (72.7%) Decrease is based on insurance costs and usage. 46 REPAIR & MAINTENANCE $19,573 $20,044 $19,174 ($870) (4.3%) 47 PRINTING & BINDING $1,000 $1,000 $1,000 $0 0.0% 49 MISCELLANEOUS CHARGES $2,208 $2,208 $2,208 $0 0.0% 51 OFFICE SUPPLIES $1,100 $1,100 $1,100 $0 0.0% 52 OPERATING SUPPLIES