Okaloosa County BOCC — July 26, 2016 — Agenda Packet — reading text

4 4 4 5 Full-time Management & Professional 2 2 3 3 Total 6 6 7 8 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $387,201 $352,138 $435,197 $572,290 $137,093 31.5% Operating Expenses $46,984 $66,503 $81,800 $82,346 $546 0.7% Total $434,185 $418,642 $516,997 $654,636 $137,639 26.6% Packet Pg. 141 ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $288,861 $320,152 $427,692 $107,540 33.6% Provides funding for two new positions and is offset by transferring a current position with Airports and Tourism. 20 BENEFITS $86,991 $115,045 $144,598 $29,553 25.7% 34 CONTRACT SERVICES $42,000 $42,120 $42,150 $30 0.1% 40 TRAVEL & PER DIEM $1,450 $5,200 $5,250 $50 1.0% 41 COMMUNICATIONS SERVICES $1,100 $1,100 $1,800 $700 63.6% 42 FREIGHT & POSTAGE $750 $650 $450 ($200) (30.8%) 44 RENTS & LEASES $40 $40 $40 $0 0.0% 45 RISK MANAGEMENT ALLOCATION $5,991 $4,369 $6,184 $1,815 41.5% Increase is due to insurance costs. 46 REPAIR & MAINTENANCE $2,393 $2,701 $2,972 $271 10.0% 49 MISCELLANEOUS CHARGES $200 $400 $900 $500 125.0% 51 OFFICE SUPPLIES $5,500 $5,500 $5,500 $0 0.0% 52 OPERATING SUPPLIES $4,466 $8,720 $8,450 ($270) (3.1%) 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $800 $1,000 $1,250 $250 25.0% 55 TRAINING & EDUCATION EXPENSES $5,000 $10,000 $7,400 ($2,600) (26.0%) Reduction is based on historical usage. TOTAL $445,542 $516,997 $654,636 $137,639 26.6% Packet Pg. 142  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Human Resources The attached document provides the Presentation and Performance Based Budget for Human Resources. Packet Pg. 143 HUMAN RESOURCES FY 2017 Budget Presentation Packet Pg. 144 Photo by Nick Tooke, NWF Daily News Packet Pg. 145 Packet Pg. 146  Poverty Level Analysis 0% 0% 4% 7% 9% 10% 74% 96% National Poverty Level - $11,880 National Poverty Level - $24,300 State Poverty Level - $20,000 State Poverty Level - $28,600 County Poverty Level - $22,300 County Poverty Level - $31,850 Above Poverty Level Above Poverty Level *Based on Very Low Income - Family of 1 *Based on Very Low Income - Family of 4 Packet Pg. 147  National Turnover Comparison 4 3.5 3 2.5 2 1.5 1 0.5 0 National State/Local Government Okaloosa County *Bureau of Labor Statistics – U.S. Department of Labor Packet Pg. 148  BCC Turnover 18% 15.60% 16% 14% 12% 10.70% 10.10% 10.40% 10.20% 10% 8.30% 8.30% Overall Turnover 8% 6.90% 6% 4% 2% 0% 2009 2010 2011 2012 2013 2014 2015 2016 Packet Pg. 149  BCC Employee Salaries 16 16.2 Cumulative CPI 14.8 Cumulative COLA 14 14.7 13.1 Actual CPI 12 11.5 FY 09 4.3% 10 FY 10 .10% 8.6 9 FY 11 2.7% 8 7.1 7 FY 12 1.5% 6 6 FY 13 2.9% 5 FY 14 1.6% 4 4.3 4.4 FY 15 1.6% 2 2 2 2 2 2 FY 16 .10% FY 17 1.4% 0 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 Proposed FY 17 Packet Pg. 150 Human Resources HR Activities • Legal & Regulatory Compliance • Employee Recognition • Policy Development & Compliance • Performance Management • Recruitment • Job Classification • Selection • Compensation • Employment • Employee Communications • Orientation • Training & Development • Separation • Attendance & Leave Management • Employee Relations • HRIS • Discipline and Grievances • Records/Audits Packet Pg. 151  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: HUMAN RESOURCES PROGRAM DESCRIPTION: In support of County departments, the Human Resources Department provides technical and consultation services in the areas of: legal and regulatory compliance; policy development; recruitment; selection; employment; orientation; separation; employee relations; discipline and grievances; employee recognition; performance management; job classification; compensation; employee communications; training and development; attendance and leave management; Human Resources information systems; and records. REVENUE: Human Resources is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR:  Assisted with the design of Human Resources Department office space and relocated to a new location with customer service interruption limited to 2 days of office closure.  Began monthly process improvement meetings. Implemented an automated phone system and reduced time associated with sending out monthly evaluations by 62.5%.  Weathered a 50% turnover rate in the Human Resources Department. PROGRAM GOAL: As an internal support service, Human Resources develops and administers programs, policies and procedures that enhance organizational effectiveness; ensures quality recruitment, retention, training, and development of employees; and provides practical and effective solutions to workplace challenges. KEY OBJECTIVES: 1. Establish staffing strategies and initiatives that meet organizational objectives by attracting and retaining a well-qualified, high-performance, diverse workforce. 2. Provide technical and advisory assistance to managers within the organization regarding staffing, compensation, discipline and employee relations issues. 3. Establish and maintain a systematic, cost-effective program of development for managers, supervisors and employees. 4. Maintain organizational compliance with employment laws and county policies. 5. Administration of Human Resource functions. Packet Pg. 152 PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 Total number of FTE’s in Government (FY) 787