Okaloosa County BOCC — July 26, 2016 — Agenda Packet — reading text

0.0% 45 RISK MANAGEMENT ALLOCATION $5,201 $3,529 $7,318 $3,789 107.4% Increase is due to insurance costs. 46 REPAIR & MAINTENANCE $0 $1,300 $5,122 $3,822 294.0% Provides additional funding for vehicle repairs and maintenance for Fleet. 47 PRINTING & BINDING $500 $500 $500 $0 0.0% 49 MISCELLANEOUS CHARGES $300 $500 $150 ($350) (70.0%) 51 OFFICE SUPPLIES $1,100 $2,000 $2,000 $0 0.0% 52 OPERATING SUPPLIES $600 $6,699 $2,285 ($4,414) (65.9%) Decrease is due to fuel and a reduction of computer supplies based on usage. 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $1,000 $1,500 $1,500 $0 0.0% 55 TRAINING & EDUCATION EXPENSES $500 $1,000 $1,900 $900 90.0% 60 CAPITAL OUTLAY $3,000 $0 $0 $0 0.0% TOTAL $376,509 $704,088 $650,120 ($53,968) (7.7%) Restore Act & Grants: HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Management & Professional 1 Total 1 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $0 $0 $0 $96,482 $96,482 0.0% Operating Expenses $0 $0 $0 $47,325 $47,325 0.0% Total $0 $0 $0 $143,807 $143,807 0.0% ACCOUNTS: Packet Pg. 125  FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 Salaries & Wages $0 $0 $74,848 $74,848 0.0% Provides funding for a Restore and Grants Manager. 20 Benefits $0 $0 $21,634 $21,634 0.0% 31 Professional Services $0 $0 $45,000 $45,000 0.0% Funding for consultant support, previously this was budgeted in General Services at $171,436 in FY2016. 40 Travel & Per Diem $0 $0 $1,600 $1,600 0.0% Provides funding for two Tallahassee trips and a Florida Association of Counties (FAC) conference. 51 Office Supplies $0 $0 $100 $100 0.0% 54 Books/Pubs/Subs & Memberships $0 $0 $150 $150 0.0% 55 Training & Education Expenses $0 $0 $475 $475 0.0% Incorporates funding for FAC training. TOTAL $143,807 $143,807 0.0% Packet Pg. 126  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Library Cooperative The attached document provides the Presentation and Performance Based Budget for the Library Cooperative. Packet Pg. 127  Empowering Community through Education, Creation and Exploration Nearly Over 71,000 550,000 Over 1,900 active library library visits classes and events accounts More than 739,000 items Six libraries loaned sharing more than 320,000 items Packet Pg. 128  Empowering Community through Education, Creation and Exploration More than 50 Educators Connecting citizens early literacy gain instant with government classes taught access to by providing every month online 24/7 resources computer access, Access to Wi-Fi and eBooks, eAudio and Free online assistance online research tutoring, job tools coaching and language learning Packet Pg. 129  Empowering Community through Education, Creation and Exploration Packet Pg. 130  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: LIBRARY COOPERATIVE PROGRAM DESCRIPTION: The Okaloosa County Public Library Cooperative is an independent inter- governmental agency governed by a board of seven appointed members. It is a partnership between the cities of Crestview, Destin, Fort Walton Beach, Niceville, Mary Esther, Valparaiso and Okaloosa County to provide library services for all county residents. REVENUE: The Library Cooperative is funded within the General Fund. A transfer-in from the Debt Service Fund provides funding for the Library Cooperative. Anticipated Board support for Fiscal Year 2016 is $649,883. MAJOR ACCOMPLISHMENTS LAST YEAR:  Engaged over 43,000 people in more than 1,900 educational and cultural learning experiences.  Library instructors provided 11,800 hours of technology training to 17,500 people, often one-on-one, facilitating equality of access to online government services and information.  Implemented new educator account to streamline Okaloosa teacher access to online research resources.  Borrowing of library materials increased by 20,000 items from FY14 to FY15, driven by strong demand for digital books and audio; circulation of those formats grew by 46% and the trend remains strong.  Leveraged funds through membership in regional cooperative purchasing group; buy-in garnered access to 6,300 downloadable titles for $1.27 each versus average purchase cost of $60-$80 per title.  Beneficial partnership expanded health insurance navigator program to additional libraries, providing access to counselors in north, south and central county locations.  Joined with regional libraries to provide educational support at State correctional institution for transitioning inmates; OCPLC serves as collection point for donated books and evaluates materials.  Conducted community assessment survey among local thought leaders to secure data for Cooperative strategic planning; shared results with partner municipalities to provide insights into citizen needs.  Digital media lab and online technology courses provided critical tools for students and business people to record audio and video and to create graphic images for presentations and marketing. PROGRAM GOAL: The Okaloosa County Public Library Cooperative (OCPLC) is a major component of Okaloosa County’s strong education system of schools, colleges, universities and libraries. We deliver high quality public education for all residents regardless of age, background, or means. We provide equal access to self-directed education, research assistance and instruction, and enriching and enlightening experiences. KEY OBJECTIVES: 1. Coordinate library service among members to ensure equal access to high-quality public education. 2. Provide fiction and nonfiction materials in all formats to meet diverse educational and cultural needs. 3. Supplement and enhance school system curriculum to optimize student achievement with access to computers, wireless Internet, online research tools, study spaces and personal research assistance. 4. Teach reading and technology literacy in residents of all ages, beginning with the very young. 5. Encourage economic growth and workforce development through seminars, specialized research tools, and library materials that address needs of job seekers and area businesses. Packet Pg. 131 PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 Number of Full-Time Equivalents (FTEs) 1 1 1 Input Access to Service Outlets, Square Foot per Capita .45 .45 .45 Circulation Totals 739,882 743,000 745,000 Output Library Material Holdings 320,095 320,000 318,000 Number of Registered Card Holders 71,322 72,000 72,500 Library Materials Holdings per Capita 1.61 1.61 1.59 Efficiency Library Visits per Capita 2.77 2.77 2.77 Circulation of Materials