Okaloosa County BOCC — July 26, 2016 — Agenda Packet — reading text

$753,681 $761,784 $8,103 1.1% Operating Expenses $119,221 $112,722 $71,765 $78,546 $6,781 9.4% Capital Outlay $0 $0 $30,000 $0 ($30,000) (100.0%) Total $793,066 $832,272 $855,446 $840,330 ($15,116) (1.8%) ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 Salaries & Wages $473,541 $479,997 $482,362 $2,365 0.5% 20 Benefits $235,836 $273,684 $279,422 $5,738 2.1% 31 Professional Services $300 $300 $300 $0 0.0% 34 Contract Services $0 $0 $750 $750 0.0% 40 Travel & Per Diem $25,800 $20,900 $27,100 $6,200 29.7% Increased funding for Gulf Consortium meetings and new Commissioner training. 41 Communications Services $2,500 $3,000 $6,960 $3,960 132.0% Provides additional funding for phone service. 42 Freight & Postage $500 $500 $500 $0 0.0% 44 Rent & Leases $53,605 $0 $0 $0 0.0% 45 Risk Management Allocation $7,212 $16,674 $15,993 ($681) (4.1%) 46 Repair & Maintenance $4,285 $4,507 $3,230 ($1,277) (28.3%) Reduction is due to funding for vehicle repairs and maintenance. 47 Printing & Binding $500 $1,000 $500 ($500) (50.0%) 48 Promotional Activity $150 $150 $150 $0 0.0% Packet Pg. 120 49 Miscellaneous Charges $1,250 $1,100 $2,000 $900 81.8% 51 Office Supplies $1,500 $2,000 $2,000 $0 0.0% 52 Operating Supplies $10,609 $9,834 $8,580 ($1,254) (12.8%) Reduction is due to the fuel budget decreasing. 54 Books/Pubs/Subs & Memberships $8,800 $8,800 $5,333 ($3,467) (39.4%) Decrease is based on the Municode subscription service cost trend. 55 Training & Education Expenses $3,000 $3,000 $5,150 $2,150 71.7% Increase provides for new commissioner training and Gulf Power Economic Symposium. 60 Capital Outlay $0 $30,000 $0 ($30,000) (100.0%) Eliminates funding for a vehicle replacement due to the capital need being fulfilled. TOTAL $829,388 $855,446 $840,330 ($15,116) (1.8%) Packet Pg. 121  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: County Administrator The attached document provides the performance based budget for the County Administrator Packet Pg. 122  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: COUNTY ADMINISTRATOR’S OFFICE PROGRAM DESCRIPTION: The County Administrator serves as the administrative head of the county and, with the exception of the County Attorney, is responsible for the administration and operations of all departments under the direction of the Board of County Commissioners. REVENUE: The County Administrator is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR:  Re-tooled the budget presentation and adoption process to improve transparency and pre-budget priorities development process; added the much needed position of Budget & Compliance Manager.  Developed a list of RESTORE Act projects totaling $6.4 million for submittal to the U.S. Treasury Department.  Created an on-line fraud reporting system; enables un-restricted, anonymous access to County management in reporting cases of potential fraud, waste, or abuse.  Filled several key department director positions: HR Director, Corrections Director, Facility Maintenance Director, Airports Director, and Public Safety Director.  Built State and Federal legislative priorities based on Board direction.  Continued to work with the Florida Association of Counties in the resolution of the issues between the Department of Juvenile Justice and the County.  Hosted a Management Retreat at the Emerald Coast Convention Center; facilitated departmental staff training/professional development.  Continued close coordination with the Economic Development Council in our on-going effort to attract new industry and manufacturing business interests in Okaloosa County.  Implemented monthly meetings with the municipal managers to better coordinate issues of mutual importance between the County and the nine municipalities.  Strengthened the County’s interaction and engagement with area chambers of commerce, the military, and business partners. PROGRAM GOAL: To ensure that Okaloosa County government is a superior, efficient and cost-effective organization designed to provide quality programs, services and facilities consistent with the goals and objectives of the community. To increase engagement with our customers and citizens through a variety of media outlets. KEY OBJECTIVES: 1. Enhance and maintain internal controls in administering assigned responsibilities in accordance with applicable laws, rules, regulations, contracts, grant agreements, and guidelines. 2. Complete multi-year implementation plan for future distribution of RESTORE Act funds for Board-approved proposals; submit projects to the U.S. Treasury for funds disbursement 3. Transition Okaloosa County to a Hybrid Program/Performance-based budget in all county departments 4. To incorporate technological advances into department business while maintaining rigid controls on cost Packet Pg. 123 PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 Number of press releases created 196 141 125 Number of Social Media (Twitter, Facebook) posts 330 410 410 Media Inquiries 130 120 120 BCC Facilitated News Stories (Print/TV/Radio) New measure for FY2017 N/A N/A 215 Internal Risk Assessments Performed 1 4 4 Policies Updated or Created 7 10 12 Number of Community Speaking Engagements New measure for FY2017 N/A N/A 24 County Administration: HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 2 2 3 3 Full-time Management & Professional 3 3 4 3 Total 5 5 7 6 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $370,431 $452,540 $663,460 $600,199 ($63,261) (9.5%) Operating Expenses $35,182 $39,716 $40,628 $49,921 $9,293 22.9% Capital Outlay $0 $27,609 $0 $0 $0 0.0% Total $405,613 $519,865 $704,088 $650,120 ($53,968) (7.7%) Packet Pg. 124 ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $274,545 $490,431 $458,136 ($32,295) (6.6%) Eliminated Administrative Manager position 20 BENEFITS $63,828 $173,029 $142,063 ($30,966) (17.9%) Decrease is due to the eliminated position and number of employees utilizing healthcare. 34 CONTRACT SERVICES $0 $15,000 $15,000 $0 0.0% 40 TRAVEL & PER DIEM $3,850 $6,300 $10,946 $4,646 73.7% Provides funding for travel in and out of County to meet the County’s obligations. 41 COMMUNICATIONS SERVICES $1,500 $2,100 $2,700 $600 28.6% 42 FREIGHT & POSTAGE $150 $200 $200 $0 0.0% 44 RENTS & LEASES $20,435 $0 $300 $300