Okaloosa County BOCC — July 26, 2016 — Agenda Packet — reading text

contacts including shut-ins, assisted Output care facilities, incarcerated, homeless veterans & veteran 97 150 120 briefings Number of Veterans in Okaloosa County1 32,208 32,731 32,731 Percentage of claims filed in office with one office visit 90% 88% 89% with one-on-one counseling Efficiency Percentage of claims filed in office with 2 or more office 8% 9% 8% visits with one-on-one counseling Percentage of claims filed with one-on-one counseling 1% 2% 1% though outreach visits Percentage of claims initiated via other means 1% 1% 2% Effectiveness Client award for approved claims (new and recurring) $9,300,000 $7,500,000 $8,500,000 *NOTE: 1Veteran population estimates, as of September 30, 2014, are produced by the VA Office of the Actuary (VetPop 2014). This figure does not include Veterans Survivors and/or dependents. HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 2 2 2 2 Full-time Management & Professional 1 1 1 1 Total 3 3 3 3 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $126,213 $147,607 $172,359 $167,772 ($4,587) (2.7%) Operating Expenses $8,109 $7,712 $10,113 $11,273 $1,160 11.5% Capital Outlay $0 $0 $0 $0 $0 0.0% Total 134,322 $155,319 $182,472 $179,045 ($3,427) (1.9%) Packet Pg. 113 ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $115,491 $118,715 $126,077 $7,362 6.2% 20 BENEFITS $37,692 $53,644 $41,695 ($11,949) (22.3%) The decrease is driven by the healthcare elections/opt-out chosen by the employees. 34 CONTRACT SERVICES $700 $700 $820 $120 17.1% 40 TRAVEL & PER DIEM $1,660 $1,916 $2,516 $600 31.3% 41 COMMUNICATIONS SERVICES $600 $600 $600 $0 0.0% 42 FREIGHT & POSTAGE $1,300 $1,000 $800 ($200) (20.0%) 44 RENTS & LEASES $240 $300 $300 $0 0.0% 45 RISK MANAGEMENT ALLOCATION $1,776 $3,627 $3,777 $150 4.1% 51 OFFICE SUPPLIES $1,600 $1,600 $1,700 $100 6.3% 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $40 $40 $120 $80 200.0% 55 TRAINING & EDUCATION EXPENSES $360 $330 $640 $310 93.9% 60 CAPITAL OUTLAY $5,500 $0 $0 $0 0.0% TOTAL $166,959 $182,472 $179,045 ($3,427) (1.9%) Packet Pg. 114  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Board of County Commissioners and County Administrator The attached Board of County Commissioners and County Administrator Presentation Packet Pg. 115  Board of County Commissioners BCC Policies Courier • 24 BCC Meetings • Media • 12 Workshops • Public Relations • 35,553 miles- accident free • Administrative Building • BCC Appointments complete • Meeting Protocol • $856K annual rent savings • Opportunity to be Heard • Secured Bonding for Courthouse • Maintained S&P AA Rating Packet Pg. 116  County Administrator’s Office Public Fraud & Community Information Compliance • Community • 141 Press • Online, Partnerships Releases anonymous • RESTORE • 410 Social reporting Media Posts activated • 120 Media • 4 Internal Risk Inquires Assessments • Budget & Compliance Manager Packet Pg. 117  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Board of County Commissioners The attached document provides the performance based budget for the Board of County Commissioners Department. Packet Pg. 118  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: BOARD OF COUNTY COMMISSIONERS PROGRAM DESCRIPTION: The Board of County Commissioners is the chief legislative and governing body for Okaloosa County. The Board formulates policy and directs the County Administrator and County staff to implement their policies. The Commission consists of five elected members. REVENUE: Board of County Commissioners is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR:  Moved constitutional offices and County BCC offices out of rented space and into newly completed Administrative Building in Shalimar.  Secured bonding for Courthouse reconstruction to provide safe, healthy and adequate court facilities for current and future needs.  Created and updated policies to include: Media Policy, Public Records Request Policy, BCC Appointments, BCC Meeting Protocol, Opportunity to be Heard Policy, among others.  Formed a transit Cooperative with member cities to revitalize and redefine the role of public transit.  Developed and implemented state legislative priorities and infrastructure construction projects. PROGRAM GOAL: Formulate public policy to meet community needs and provide effective, efficient government. To consider, evaluate and make wise decisions on county business. To improve delivery of public services to the highest level possible and to capitalize on alternative revenue generation without increasing the tax burden on our citizens. KEY OBJECTIVES: 1. To formulate public policy while always being mindful of Sunshine Laws and citizen accountability. 2. To decide on county business after doing due diligence on the subject. 3. To maintain and increase revenue streams without increasing the tax burden. 4. To enhance county government’s public image. 5. To increase public awareness of issues and opportunities. Packet Pg. 119 PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 FTEs for Courier Function 1 1 1 FTEs for Board support 3 3 3 Number of meeting summaries produced 24 24 24 Number of regular Board meetings held 24 24 24 Number of Workshops held 7 12 12 HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Elected Official 5 5 5 5 Full-time Administrative & Support 4 4 4 4 Total 9 9 9 9 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $673,845 $719,550