Okaloosa County BOCC — July 26, 2016 — Agenda Packet — reading text

Agenda Okaloosa County Board of Commissioners Tuesday, July 26, 2016– 8:30 AM Crestview City Hall Council Chambers I. Update from Previous Workshop II. Clerk of Circuit Court 1. Clerk of Courts Budget Documents III. Public Safety 1. Public Safety Presentation 2. Emergency Management Budget Documents 3. County Warning Point Budget Documents 4. Beach Safety Budget Documents 5. 911 Coordinator Budget Documents 6. Emergency Medical Services Budget Documents IV. Information Technologies 1. Information Technology Department Presentation 2. Geographic Information Systems Budget Documents 3. Systems and Networks Budget Documents 4. Applications Administration Budget Documents 5. Telecommunications Budget Documents V. Extension Service 1. Extension Service presentation and Budget Documents VI. Veteran Services Revised: 7/21/2016 4:26 PM Page 1 of 2 Budget Review Agenda July 26, 2016 1. Veterans Services Department Presentation and Budget Documents VII. Board of County Commissioners and County Administrator 1. Board of County Commissioners and County Administrator Presentation 2. Board of County Commissioners Budget Documents 3. County Administrator Budget Documents VIII. Library Cooperative 1. Library Cooperative Presentation and Budget Documents IX. Purchasing 1. Purchasing Department Presentation and Budget Documents X. Human Resources 1. Human Resources Department Presentation and Budget Documents XI. Risk Management 1. Risk Management Department Presentation and Budget Documents XII. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 2 Printed 7/21/2016  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Clerk of Courts The attached document provides the budget for the Clerk of Courts. Packet Pg. 3 Packet Pg. 4 Packet Pg. 5 Packet Pg. 6 Packet Pg. 7 Packet Pg. 8 Packet Pg. 9 Packet Pg. 10 Packet Pg. 11 Packet Pg. 12 Packet Pg. 13 Packet Pg. 14  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 26, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Public Safety The attached Presentation for Public Safety Department. Packet Pg. 15 Public Safety Budget Review Fiscal Year 2017 Packet Pg. 16 Emergency Management F.S. Chapter 252, Emergency Management, establishes the requirement for a county emergency management program • FY17 county budget, $389,995 Packet Pg. 17 Emergency Management Primary Responsibilities: • Manage and maintain Emergency Operations Center • Manage and maintain mobile incident command trailer • Conduct training and exercises • Coordinate Multi-agency disaster response actions • All Hazards Disaster Planning • Maintain county warning system • Maintain flood warning system • Review all hazard plans for 32 mass care facilities • Conduct hazard analysis of 51 hazardous material storage facilities per year • Public outreach and education • Serve on State Emergency Response Commission (FAC Representative) • Committee member Local Emergency Planning Committee • Committee member Local Mitigation Strategy Committee • Committee member Affordable Housing Committee • Committee member Okaloosa County Disaster Housing Committee • Serve as Region One Governor for Florida Emergency Preparedness Association Packet Pg. 18 Emergency Management Major Accomplishments Last Year: • Upgrade of Emergency Operation Center (EOC) equipment ensuring the EOC is ready to serve during emergency situations. • Developed both a SWAT and Pest analysis and strategic plan that has provided the division with a roadmap for improvement. • Organized a newly formed Public Safety, Training and Exercise committee. The committee will identify gaps in training skill sets which will allow training based on needs to eliminate gaps. • Upgraded Web EOC to a much more secure platform, added information boards that will benefit businesses through information sharing. Program Goal: • Provide centrally located coordination efforts for Okaloosa County in order to guide decisions and actions that protect life and property and allow for a well coordinated and efficient operation to prepare for, respond to and recover from the affects of disasters. • Develop the disaster response skills and knowledge required for emergency situations by better preparing individuals to respond to disasters in a prompt, efficient and effective manner through activation of established plans and guidelines and use of available resources and facilities. • Provide needed emergency response, planning, and training for emergency situations and NIMS/ICS programs. • Provide and maintain critical communication equipment and trained communications personnel to ensure disaster communication capabilities continue to be operable under the most severe conditions Packet Pg. 19 Emergency Management Key Objectives: • Maintain and upgrade as needed the capabilities of the primary and alternate emergency operations centers and ensure viable warning systems are available to the public during any emergency situation. • Comply with requirements of F.S. 252.35, F.S. 252.38, F.S. 252.44, F.S. 252.365 and Okaloosa County Ordinance No. 79-12, § 1, 4-10-79. • Ensure life, safety and effective evacuations from high hazard and risk areas. • Provide training to responders and managers in their specific response roles when dealing with different types of emergency situations. • Test established plans, procedures, and guidelines to identify any shortfalls in planning. Document shortfalls and establish and initiate fixes to eliminate planning shortfalls. • Meet Federal requirements as outlined in Homeland Security Presidential Directive 5, Homeland Security Presidential Directive 8, and Emergency Management Performance Grant Scope of Work. • Meet State of Florida requirements as outlined in Emergency Management Preparedness and Assistance Grant, Scope of Work Packet Pg. 20 Emergency Management Non-county funding • Rule 27P-19 establishes state base grant eligibility for local emergency management programs • Emergency Management Preparedness Assistance (EMPA) annual grant $105,806.00 • State of Florida EMPA trust fund • Grant fund eligibility requires EM funding not be cut a greater percentage than: • 911 Services • Emergency Medical Services • Law Enforcement • Criminal Justice • Public Works • Emergency Management Performance Grant, $84,734.00 • Federal pass through funding administered by the Florida Division of Emergency Management Packet Pg. 21 Emergency Management Packet Pg. 22 Emergency Management Packet Pg. 23 County Warning Point In CY15: • In 2015 - Accredited Center of • Dispatched 25,973 EMS responses Excellence – 204th in World! • Dispatched 20,156 FD responses Packet Pg. 24 County Warning Point Key Objectives: • Ensure dispatching functions according to policy and procedures. • Provide quality assurance and improvement practices for division. • Monitor, access, and report statistical trends and current conditions for emergency responders and management. • To dispatch emergency calls under one minute 95% of the time. • To administer Fire Service Dispatch Contract. • To develop local Communication Plans and Alternate Emergency Communication Sites. Packet Pg. 25 County Warning Point Packet Pg. 26 County Warning Point Packet Pg. 27 County Warning Point • We are performing analysis on operations and staffing levels for optimizing effectiveness and efficiencies • Added Text to 911 services in Spring 2016 • Combining North Fire and South Fire Radio Dispatch into a Countywide Fire Dispatch • This designates staff to handle operations channels for critical emergencies • Wireless 911 calls are primary method for receiving emergencies • This leads to longer average 911 call times due to the additional time necessary to verify caller location (address, landmarks, city, etc.) • In 2015, answered 74,604 Wireless/VoIP • In 2015, answered 26,847 Wireline • Average 911 call processing time 1:35 • Average EMS 911 processing time 3:45 Packet Pg. 28 Beach Safety MAJOR ACCOMPLISHMENTS LAST YEAR: • Conducted over 150,000 documented preventative actions. • Performed 98 rip current and heavy surf rescues with no drowning fatalities on guarded beaches. • Responded to 147 reports of lost children on the beach. All were found and returned to their families. • Responded to 512 medical calls on the beach. • Continued to develop increases in efficiency and effectiveness of lifeguard operations through the use of the Main Lifeguard Tower on the Okaloosa Fishing Pier. • Performed 16 rescues that would typically be after hours due to longer coverage times 2000hrs or dusk. • Attended or sponsored 45 public education events in local schools providing beach safety education and prevention information to approximately 5000 school age children and community youths. • Instructed 75 youths ages 9 to 17 years in the Junior Lifeguard Program.