Okaloosa County School Board — Regular Meeting, October 11, 2021 — reading text

30,706.29 46,059.44 76,765.73 8 - Kenwood ES Kitchen/Cafeteria Roofing 29,471.16 44,206.74 73,677.90  Sub-Total - Shared Savings 373,188.54 559,782.82 932,971.36 5 - T&M Close Out Choctaw HS Stadium N/A 28,817.05 28,817.05 Total - Shared Savings and T&M Close Out $373,188.54 $588,599.87 $961,788.41 11. Construction Program/Owner's Representative's Business Subject : 11.3 TPM Program #6, Task Order #4 - Scope Modification, Pryor Middle School Kitchen Renovation (Program #6, Task Order #6), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 11, 2021 - Regular Meeting Type : Action, Procedural Preferred Date : Oct 11, 2021 Absolute Date : Oct 11, 2021 Fiscal Impact : Yes Dollar Amount : $1,748,380.00 Budgeted : Yes Budget Source : School Food Service, Project 9512 Baker Kitchen Renovation Recommended Action : Motion to approve TPM Program #6, Task Order #4 - Scope Modification by adding Pryor Middle School Kitchen Renovation (Program #6, Task Order #6). Public Content Approval is requested for TPM PROGRAM #6, Task Order #4 – Scope Modification by adding Pryor Middle School Kitchen Renovation (Program #6, Task Order #6). This Pre-GMP was approved by The School Board on November 12, 2019, in the amount of $80,000. This scope modification will be an addition to Task Order #4, GMP $1,668,380. The total GMP for this scope modification including the Pre- GMP is $1,748,380. Please contact Dr. Bill Smith for additional information, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #4 - Scope Modification by adding Pryor Middle School Kitchen Renovation (Program #6, Task Order #6). Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.1 Change Order 18 to the IT Seat Management Outsourcing Contract Modification Agreement, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 11, 2021 - Regular Meeting Type : Action Preferred Date : Oct 11, 2021 Absolute Date : Oct 11, 2021 Fiscal Impact : Yes Dollar Amount : ($167,184.93) Budgeted : Yes Budget Source : Seat Management Contract- General Funds Recommended Action : Motion to approve CACI Change Order 18 at an estimated annual savings of $167,184.93 Public Content Change Order 18 includes changes to the prices of COTS and LAN; discontinuation of a Firewall Seat; addition of a Firewall Support Seat; and reversion of chromebook prices to pre-Covid amounts. These changes are summarized on the "Analysis of Seat Management Change Order 18" attachment which reflects a projected annual savings of $167,184.93. For additional information, please contact Dustin Keith, 850-689-7151. File Attachments Anaylsis of Seat Management Change Order 18.pdf (65 KB) CACI Change Order 18.pdf (247 KB) Attachment C.pdf (226 KB) Motion & Voting Motion to approve CACI Change Order 18 at an estimated annual savings of $167,184.93 Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 11, 2021 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 11, 2021 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop and at the Board Meeting to insure they receive the most current information. File Attachments 10-11-2021 Student Trip Requests.pdf (86 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 11, 2021 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Travel Request by Tim Bryant to attend the FSBA/FADSS Annual Joint Conference, November 30-December 3, 2021. Meeting : Oct 11, 2021 - Regular Meeting Type : Action Preferred Date : Oct 11, 2021 Absolute Date : Oct 11, 2021 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve funding for travel request from School Board Member, Tim Bryant, to attend the FSBA/FADSS Annual Joint Conference, November 30-December 3, 2021. Public Content Florida Statute §1001.39 (2020) requires that School Board members who travel outside of the District, and are requesting reimbursement of travel expense in excess of $500, obtain approval from The School Board that the travel is for official School Board business and that it complies with the rules of the State Board of Education. Mr. Bryant plans to attend the FSBA/FADSS Annual Joint Conference, November 30-December 3. Motion & Voting Motion to approve funding for travel request from School Board Member, Tim Bryant, to attend the FSBA/FADSS Annual Joint Conference, November 30-December 3, 2021. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Requ4-0est for Information Meeting : Oct 11, 2021 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. File Attachments FSBA Letter Response to NSBA Letter to President 10_11_21.pdf (112 KB) Resolution Ensuring that Views are Heard and Exchanged in a Safe Environment.pdf (76 KB) Motion & Voting Motion to authorize the School Board Attorney to provide notification to the Executive Director of the Florida School Boards Association (FSBA) that no portion of the dues from the Okaloosa School Board be included in the payment of dues or fees to the National School Boards Association (NSBA) should the FSBA decide to submit payment of such dues or fees. The School Board Attorney is directed to review the correspondence with the School Board Chairman prior to submission to the FSBA. A copy of the meeting minutes shall be included with the communication submitted to the FSBA. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 11, 2021 - Regular Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Oct 11, 2021 - Regular Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Oct 11, 2021 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on October 7, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Oct 11, 2021 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at