Okaloosa County School Board — Regular Meeting, October 11, 2021 — reading text

June 30, 2023, $170,000.00 Funds will be paid from General Funds. Attached are copies of the Broker Services Agreement and the HIPPA Business Associates Agreement. For additional information, please contact Russ Frakes, Program Director, Risk Management, at (850) 833-5823. *Please note that a copy of the HIPPA Business Associates Agreement will be attached once finalized. File Attachments School Board of Okaloosa County Broker Services Agreement Final with Docs 10-1-21.pdf (27,418 KB) BAA for Acentria - The School Board of Okaloosa County Final 10.1.2021.pdf (905 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Sole Source Purchase Over $25,000: Jaeger, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 11, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,581.95 Budgeted : Yes Budget Source : Federal Funds, Project 1484 HEERF- Instructional Recommended Action : Motion to approve the purchase of Amatrol HVAC Equipment and services from Jaeger in the amount of $107,581.95. Public Content Request approval to purchase Amatrol HVAC Equipment and services from Jaeger in the amount of $107,581.95. This is a sole source purchase 6A- 1.012(12)(d). Funding will be paid from Federal Funds, Project 1484 HEERF -Instructional. A copy of the quote is attached. For additional information, please contact Kelly Hayes, Director, OTC, at (850) 833-3500. File Attachments JAEGER QUOTE.pdf (390 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Tag-On Bid Purchase Over $25,000: Howard Technology Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 11, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,327.00 Budgeted : Yes Budget Source : Federal Funds, Project 2401 Title I- Part A Recommended Action : Motion to approve the purchase of equipment and supplies for Pryor Middle School from Howard Technology Solutions in the amount of $34,327.00. Public Content Request approval for Pryor MS to purchase equipment and supplies from Howard Technology Solutions in the amount of $34,327.00. The purchase will be made through State of FL Alternate Contract 52161500-ACS-16-1. Funds will be paid from Federal Funds, Project 2401 Title I-Part A, and a copy of the quote is attached. For additional information, please contact Brooke Barron, Principal, Pryor Middle School, at (850) 833-3613. File Attachments HOWARD TECH QUOTE.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Jerry Pate Turf & Irrigation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 11, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 11, 2021 Absolute Date : Oct 11, 2021 Fiscal Impact : Yes Dollar Amount : $39,545.55 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2386 DW-Department Equipment Recommended Action : Motion to approve the purchase of lawn care equipment form Jerry Pate Turf & Irrigation in the amount of $39,545.55. Public Content Request approval to purchase lawn care equipment form Jerry Pate Turf & Irrigation in the amount of $39,545.55. The purchase will be made through OMNIA #2017025 and a copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments JERRY PATE QUOTE.pdf (848 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Stewart Tennis Courts & Fencing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 11, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $976,544.25 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2368 DW-Paving/Resurfacing Recommended Action : Motion to approve the resurfacing of various school tennis courts and tracks through Stewart Tennis Courts & Fencing in the amount of $976,544.25. Public Content Request approval to resurface various school tennis courts and tracks through Sarasota County School Board Bid 19-0036. The vendor is Stewart Tennis Courts & Fencing and services provided are as follows, Choctawhatchee HS tennis court in the amount of $161,051.50; Choctawhatchee HS track in the amount of $70,431.76; Crestview HS tennis court in the amount of $292,662.50; Crestview HS track in the amount of $30,917.99; Destin MS tennis court in the amount of $81,975.50; Destin MS track in the amount of $30,917.99; Fort Walton Beach HS tennis court in the amount of $36,656.00; Lewis School track in the amount of $141,583.26; Meigs MS tennis court in the amount of $91,879.25; Pryor MS tennis court in the amount of $38,468.50, for a total of $976,544.25. Funds will be paid from Capital Funds (1.50 Mill), Project 2368 DW-Paving/Resurfacing, and copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHOCTAW HS TRACK QUOTE.pdf (121 KB) CHOCTAW HS TENNIS COURT QUOTE.pdf (116 KB) CRESTVIEW HS TRACK QUOTE.pdf (121 KB) CRESTVIEW HS TENNIS COURT QUOTE.pdf (117 KB) DESTIN MS TRACK QUOTE.pdf (120 KB) DESTIN MS TENNIS COURT QUOTE.pdf (115 KB) FWBHS TENNIS QUOTE.pdf (116 KB) LEWIS MS TRACK QUOTE.pdf (119 KB) MEIGS TENNIS QUOTE.pdf (115 KB) PRYOR TENNIS QUOTE.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White,