Fort Walton Beach Council agenda — 04-12-05 — reading text

Consent Agenda Request Authorization to Purchase One ( 1) Off-Road Utility Vehicle from John Deere Company, Cary, NC. Council Action 1st 2nd Vote: CA- 2 Agenda Item Number:  CITY OF FORT WALTON BEACH MEMORANDUM DATE: March 16, 2005 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Request to Purchase Off Road Utility Vehicle SUMMARY Pursuant toSection 2- 266, Purchasing policies and procedures, Chapter 2, one ( 1) Fort walton Beach Code of Ordinances, request authorization purchase of the Florida State Contract Off Road Utility Vehicle under the provisions North Carolina, for a total cost of from John Deere Company, Cary, funded from the 2003 Supplemental Urban and 13, 769. 19. This vehicle will be Grant. Community Forestry will be used for urban forestry This is light- weight utility vehicle that a Being a light cart- type vehicle ( similar to a and landscaping maintenance. not It is acquisition that does golf cart), it will not damage turf. a new replace any other vehicle. the City may procure, without According to the City' s Purchasing Policy, which are the formal bid procedures, all supplies, materials and equipment of Florida as set forth in Section 287 of of contracts with the State subject amended from time to time. the Florida Statutes, as funds available in Account No. 001- 5126- 541- 6997, If approved, sufficient are in the amount of $ 22, 414. 00. Recommend the City Council approve the purchase of one Off Road Utility North Carolina, for a total cost of Vehicle from John Deere Company, Cary, 13, 769. 19. FIN A N C I A L D A T A 1. DEPARTMENT: Public Works 2. DIVISION: Right of Way Maintenance 3. FUND: General 4. ACCOUNT # 001- 5126- 541- 6997 2003 5. ACCT. DESCRIPTION: Capital Improvements- Forestry Grant 6. FY BUDGET: 2004/ 05 7. AMOUNT BUDGETED: $ 22, 414. 00 AMOUNT 8. GRANT FUNDS: IYESI NO 9. FUND TRANSFER: YES ~ AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A FUNDS AVAILABLE FOR TRANSFER: N/ A 12. REASON PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ~ 13. BID I T E M D A T A CAU~ 14. DESCRIPTION OF BID ITEM: Off Road Utility Vehicle ATTACHED ADD' L MAT FDR ~ 15. SUPPLEMENTAL MATERIAL: 16. # BID INVITATIONS SENT: Florida State Contract 17. # BIDS RECEIVED: 1 18. # RESPONSIVE BIDS: 1 19. RECOMMENDED VENDOR: John Deere Company 20. BID AWARD AMOUNT: $ 13, 769. 19 21. COMMENTS: BULK ITEMS): N/ A 22. ESTIMATED QUANTITY TO BE PURCHASED ( 23. ESTIMATED PURCHASE ; ': N/ A AMOUN'I YES ~ ADD' L MAT FDR 24. BID TABULATION ATTACHED: 25. TERM OF CONTRACT: N/ A BID VALID TO: February 25, 2006 26. FOR TERM OF CONTRACT: ~ ESI NO 27. BID PRICE VALID 28. WARRANTY PERIOD: 24 months/ 2, OOO hours 29. DELIVERY TIME: 45 days 30. STATE CONTRACT: ~ ESI NO 31. CONTRACT #: 070- 840- 600 32. CO- OP PURCHASE: YES ~ 33. AGENCY: N/ A EXPECTED LIFE OF ITEM: N/ A 34. 35. ITEM DEMO' D: YES ~ REFERENCES CHECKED: YES NO ~ 36. ATTACHED ADD I 1 MAT FDR ~ 37. CONTRACT: FOR LEGAL SUFFICIENCY: YES NO ~ 38. CONTRACT APPROVED 39. CURRENT VENDOR: N /A 40. CURRENT PRICE: N/ A 3-/&- OS REPORT PREPARED BY: Date helly . angsh w Horticulturist/ ROW Maint. Sup. REVIEWED & SUBMITTED BY: f/o) Date Tomas Murray Public Works Dire l. f.{. C') REVIEWED AND CONCUR: Date J~ City Manager COMMENTS:  CITY COUNCIL MEETING April 12, 2005 Consent Agenda Request Authorization to Award the Annual Invert and Cure Pipe Lining to Instituform Technologies, Bessemer, AL Council Action 1st 2nd Vote: CA- 3 Agenda Item Number:  CITY OF FORT WALTON BEACH MEMORANDUM DATE: March 25, 2005 TO: Joyce Shanahan, city Manager Thomas Murray, Public Works Director FROM: Invert and Cure pipe SUBJECT: Request to Award Annual Lining Contract SUMMARY Pursuant to Section 2- 266, Chapter 2, purchasing policies and procedures, award the Fort Walton Beach Code of Ordinances, request authorization to Invert pipe Lining to and Cure Insituform Technologies, Inc., Annual Escambia County Utilities Bessemer, City will piggyback the Alabama. The December 18, 2003, with two ( 2) one year Authority Bid # CC2003- 25 approved on on December 17, 2005. options. This contract currently expires Inc. is more This proposed contract with Insituform Technologies, to the city than the previous pricing from Ground Pipe advantageous Technologies, whose contract with the City has expired. that is used This contract is for unit prices for cured in place pipe lining drain The amount of work in the rehabilitation of sewer and storm pipes. drain lines will depend upon the funds appropriated and the sewer and storm If approved, funding in the identified as needing this type of repair.