Okaloosa County BOCC — December 16, 2014 — Oct21,2014 — reading text

would be used in the decision to be made by the Board. Additionally, Mr. Boyles stated drainage in subdivisions is a problem in this county and the entire issue must be reviewed. He pointed out that previously he floated the idea of off-road, off right-of-way drainage ponds to be maintained by homeowners associations. Mr. Parisot said he requested this item be placed on the agenda. He referred to problems of building on lots in established subdivisions. He felt this should be not only reviewed by the Growth Management staff but the Engineering staff as well. Mr. Harris stated he doesn’t see this as a fix, pointing out there are already requirements in place. He renewed his concern on the cost to the homeowner. With regard to Mr. Boyles’ suggestion of maintenance of off-road drainage ponds, he said there are some subdivisions which do not have HOAs. Mr. Hofstad said if the Board is inclined to take action tonight, he would ask for 60 to 90 days to compile the options and detail the financial impacts. Mr. Harris recommended waiting until January of next year. Mr. Jason Autrey, County Engineer, stated he appreciates the County Administrator's comments on the time needed for this analysis. He said staff would need to look at the user groups and changes to the Code. Mr. Autrey advised it will be difficult to find middle ground on this issue. Mr. Boyles made motion, seconded by Mr. Harris, to direct staff to proceed with an analysis of stormwater requirements within the Code, to give staff the needed time to provide a complete analysis, and to provide periodic updates to the Board. Mr. Boyles also offered his services as liaison on this work. 5 yeas. GROWTH MANAGEMENT - LETTERS TO CITIES REGARDING PUBLIC TRANSPORTATION FUNDING Mr. Kampert requested approval to send letters to the cities regarding public transportation funding and consideration of forming a transit cooperative. Upon inquiry by Mr. Harris, Mr. Kampert stated there have been varied levels of conversations October 21, 2014 -12- Minute Book 72, Page 27 Okaloosa County Board of County Commissioners with the cities on this topic. Mr, Harris said we need to make sure each community has a voice at the table. He also commented on Okaloosa County Transit (OCT) having a seat at the table. Mr. Parisot said the current contract with OCT will expire in September 2015 and he recommended the county issue a RFP next spring to compare using a rea! bus company rather than a non- profit for this service. Mr. Amunds asked if the letters would be sent out soon so the cities could have time to plan and budget for the coming year. Mr. Kampert replied the letters have been prepared for the Chairman's signature and given to the Clerk. Mr. Boyles made motion, seconded by Mr. Harris, to approve the letters and to authorize the Chairman to execute same. 5 yeas. PUBLIC WORKS - STILLWELL PARK, RESOLUTIONS DESIGNATING WALKING PATH AND DISC GOLF PUTTING AREA Mr. Jason Autrey, County Engineer, presented several slides showing the work which has been done at the decommissioned Essex Road Wastewater Tyeatment Plant which was transformed into a neighborhood park. The park was named in honor of Don and Susan Stillwell who led efforts to decommission the plant. The efforts of others in the neighborhood to develop the area into a park are also to be recognized. Resolutions were submitted to name the walking path at the park “Langley Lane” to recognize Don and Fran Langley and to name the disc golf putting area (frisbee golf) “Keeton’s Korner” to honor Joel Keeton. Mr. Parisot made motion, seconded by Mr. Amunds, to adopt the resolutions recognizing Mr. and Mrs. Langley and Mr. Keeton for their efforts in development of Stillwell Park. 5 yeas. Resolution No, 14-190 (Keeton’s Korner} Resolution No. 14-191 (Langley Lane) RECESS - The meeting was recessed at 7:40 p.m. and reconvened at 7:50 p.m. PUBLIC WORKS - NEW FACILITY LEASE WITH EMERALD COAST WILDLIFE REFUGE Mr. Autrey presented a new lease with Emerald Coast wildlife Refuge for a portion of the facility (known as the old Okaloosa Island Fire Station building) located at 105 Santa Rosa October 21, 2014 -13- Minute Book 72, Page 28 Okaloosa County Board of County Commissioners Boulevard in Fort Walton Beach. The current lease expired on dune 30, 2014, The new lease will be for a term of one year with provisions for two one-year optional extensions. He said the hope is the Refuge will have its new facility prepared on Okaloosa Island within the one-year term of the new lease. Upon inquiry by Mr. Boyles, Mr. Autrey stated the subject lease is only for the building behind the fire station and then the Refuge will vacate the building when its new facility is completed, Mr. Amunds made motion, seconded by Mr. Parisot, to approve the lease. 5 yeas. PUBLIC WORKS ~ FDEP AGREEMENT #80717, GRANT PROGRAM FOR HOUSEHOLD HAZARDOUS WASTE Mr. Autrey requested approval of the proposed grant agreement with the Florida Department of Environmental Protection (FDEP) for Fiscal Year 2015 to provide amnesty-type collection of household hazardous waste and conditionally exempt small quantity generator waste from residents and businesses in neighboring counties. Mr. Parisot made motion, seconded by Mr. Boyles, to approve and to authorize the Chairman to execute the necessary documents. 5 yeas. PUBLIC WORKS - REQUEST TO MODIFY TREATMENT TYPE FOR STATE LINE ROAD Mr. Autrey requested approval to upgrade the treatment type for State Line road from a single to a double chip seal, He noted that approval will require a modification to the scope of work by the contractor, Mr. Harris made motion, seconded by Mr. Amunds, to approve. 5 yeas. PUBLIC WORKS - PARK HOST VOLUNTEER PROGRAM AND POLICY Mr. Autrey requested approval of a Park Host Volunteer Program and Policy. He said the program will assist the Parks Division staff with upkeep and maintenance of county facilities. The volunteers would not only provide basic maintenance and cleanup services but oversee the general safety and welfare of park visitors. Mr, Autrey stated staff is specifically talking about Wilderness Landing. The plan ig to open it to a non-county employee person October 21, 2014 -14- Minute Book 72, Page 29 Okaloosa County Board of County Commissioners £o put & smail RV om the park site and provide these services. Tm exchange, the county will provide power, water and sewer services. He said if this works in this park, consideration will be given to extending the park host program to other county parks. Upon inquiry by Mr. Harris, Mr. Autrey stated a specific area will be set aside for the park host and will have the necessary connections for the host's RV. Mr. Harris made motion, seconded by Mr. Boyles, to approve the Park Host Volunteer Program and Policy. Mr. Parisot asked about this program conflicting with the current parks ordinance which dees not allow overnight camping. Mr. Stewart replied that he has discussed this with the Growth Management Director and the program envisioned by the county would net be in conflict. Further, he said he does not think the Code needs to be amended. Mr. Hofstad commented the Wilderness Landing site is a prime location toa begin the program. Future consideration may be to open if for RY camping but a process must be im piace. The vote was taken on the motion-5S yeas. PUBLIC WORKS ~ BEACH CLEANING ON PEDERAL PROPERTY Mr. Autrey stated he serves on the Eglin Community Partnership Initiative and participated in talks with Eglin Air Force Base (EAFB) officials about partnering with the county. He said EAFE approached the county about providing beach cleaning services to federal property or OKalooga Island. In past years, Eolin hag contracted for these gervices at a cost of $36,000 annually but WAS mot satisfied with the services it received for collection and disposal of trash. Mr. Autrey said county staff considered the possibility of providing this service as part of its current beach cleaning operations. Staff has determined additional trash cans couid be gecured at specified access points with regular collections for an anmual fee of $20,000. He stated Eqlin accepted the proposal and on September 306 signed the proposed agreement. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the agreement and to authorize the Chairman to execute same. & yeas. October 21, 2014 ~1i5- Mirmite Book 72, Page 36 Okaloosa County Board ef County Commissioners PUBLIC WORKS - REQUESTED LEASE MODIFICATION BY DOMINION CAPITAL REGARDING DEVELOPMENT OF WILD WILLY‘S ADVENTURE ZONE Mr, Autrey stated Dominion Capital, lessee of Okaloosa Island parcel and developer of Wild Willy's Adventure Zone, has requested modification of its lease. The modifications would encompass the following associated documents: « Parking License Agreement: Dominion Capital recognized in development of Wild Willy's a need to create a shared parking agreement with the parcel leased by Aquagreen. Because Aquagreen does not have outright ownership, it is necessary for the two lessees to develop a license agreement for shared parking. * Parking Lot Improvement Project Joint Participation Agreement: Improvements to the existing parking area are proposed as part of the lease development. A portion of the parking lot is contained within the boundaries of the leased parcels and a portion is public parking. Staff has worked with Dominion Capital in a partnering effort to make these improvements. This proposed agreement provides for the county to contribute $50,000 (paid from lease fees associated with the site) toward the constructions. These improvements will increase the number of available public parking by 20 spaces. © Lease Modification Agreement: Three modifications are requested. © Dominion Capital has merged with another company and will operate Wild Willy’s as DBR Entertainment Productions, LLC. The change in name requires approval by the county. o Due to an increase in capital expenditures in the development of the site, Dominion Capital is requesting the term of the lease be modified from ten years with two ten-year automatic renewals to a ten- year lease with three ten-year automatic renewals. o Dominion Capital is requesting the ability to make monthly payments on the lease versus lump sum at the beginning of each fiscal year. Upon inquiry by Mr. Parisot, Mr. Autrey stated the $50,000 for the parking lot improvements will come from the lease payments. Mr. Hofstad added that was the plan all along, saying nothing will be taken from the existing budget. October 21, 2014 -16- Minute Book 72, Page 31 Okaloosa County Board of County Commissioners Mr. Blake Rogers and Mr. Paul Barcus made a presentation on the planned development of Wild Willy's Adventure Zone. Mr. Rogers reported the scope of the development has increased from $1.5 Million to $7 Million. The site plan and features were explained. Mr. Harris made motion, seconded by Mr. Parisot, to approve the modifications as identified. 4 yeas, 1 nay. (Mr. Boyles voted no.) VISITOR - TAX COLLECTOR BEN ANDERSON, 2014 TAX ROLL OVERVIEW Mr. Ben Anderson, Tax Collector, provided the Board with an overview of the 2014 Tax Roll, highlighting the following areas: © Success of 2013 Roll Collections *® Overview of 2014 Tax Roll, including real estate and tangible personal property * Projections for 2014 Mr. Anderson stated 100% of the certificates offered in 2013 were sold, In reviewing the 2014 roll, he pointed out there are more than 122,000 parcels on account. Mr. Anderson said $207,831,708.70 was the total tax amount for 2014, reflecting a 3.67% increase from the prior year. He reported his office collected $441,000 in commissions and said that it appears he will be returning $433,972 to the Board. Mr. Amunds said he has received comments that over the years the amount returned to the Board has steadily decreased. He stated the Tax Collector has assumed the