Okaloosa County BOCC — December 16, 2014 — Oct21,2014 — reading text

Mr. Windes will be serving on the Elections Canvassing Board and would not be in attendance for November 4. Mr. Boyles stated he did not realize the Chairman would not be present and again amended his motion to set the public hearing for December 2, 2014 at 9 a.m. Mr. Parisot withdrew his second. Mr. Harris then seconded Mr. Boyles’ motion. The vote was taken—4 yeas, 1 nay. (Mr. Parisot voted no.) AIRPORTS - PROPOSAL FOR FIXED BASE OPERATIONS AT DESTIN ATRPORT Mr. Hofstad reported the proposed agreements are overly complicated and this item needs to be removed from consideration and will be returned after legal review. PUBLIC HEARING - FEDERAL TRANSIT FUNDING Mr. Stanford read the advertised legal notice for public hearing to inform the public of the county’s intent to apply for public transportation funding in the amount of $2,510,000 for Fiscal Year 2014-15 disbursements from the Federal Transit Administra- October 21, 2014 ~6- Minute Book 72, Page 21 Okaloosa County Board of County Commissioners tion (FTA) and to hear public comments on the proposed Program of Projects. Mr. Elliot Kampert, Growth Management Director, said the public hearing is for the 5307 Grant. He stated the funding would be used for capital projects equipment and maintenance. Mr. Kampert reported no local match is required for this grant. He advised that after 45 days the proposed list of projects will become the official list and can be submitted with the grant application. Mr. Windes opened the floor for public comment. There was none. Mr. Harris made motion, seconded by Mr. Boyles, to approve the Program of Projects. 5 yeas. TOURIST DEVELOPMENT - SUMMARY OF FY 2014 TOURIST TAX COLLECTIONS BY TAX COLLECTOR BEN ANDERSON Mr. Ed Schroeder, Tourist Development Department (TDD) Director, introduced Tax Collector Ben Anderson. Mr. Anderson made a detailed presentation on collection of tourist taxes by his office beginning on October 1, 2013. Highlights of his summary were: e There are 1,098 active accounts with 87% of those registered to pay online. These accounts represent 10,862 rental properties, reflecting an increase of 395 properties since October 2013. e Current collections of TDT funds for FY 2013-14 are more than $14.7 million, reflecting a 9% increase from FY 2012- 13. e There are 35,000 properties within the TDT jurisdiction. e During the summer of 2014, enforcement efforts identified 3,269 condos. e To date, 1,967 condo properties have been identified and their use qualified. 84 non-filers are now reporting. e More than 300 enforcement cases were worked. e 207 new management accounts have been registered since November 2013. e $69,850.10 in back taxes have been collected from previous non-filing accounts; $18,000 are the result of bank accounts being seized. October 21, 2014 -7- Minute Book 72, Page 22 Okaloosa County Board of County Commissioners e $52,759.39 has been collected in penalties and interest from delinquent filings. TOURIST DEVELOPMENT - FY 2015 FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION SUPPLEMENTAL ARTIFICIAL REEF CONSTRUCTION GRANT APPLICATION Mr. Schroeder requested approval to submit an application for the FY 2014-15 Florida Fish and Wildlife Conservation Commission (FWC) Supplemental Artificial Reef Construction Grant in the amount of $60,000. Mr. Amunds made motion, seconded by Mr. Parisot, to authorize submission of the grant application. 5 yeas. FACILITIES MAINTENANCE - LORD & SON CHANGE ORDER #5 FOR NEW ADMINISTRATION BUILDING Mr. Don Turner, Facilities Maintenance Director, requested approval of Change Order #5 to reflect the total cost of the new Administration Building in Shalimar. The amount of this change order is $6,237,084.60 and will increase the contract sum to $12,075,025.04. Mr. Boyles made motion, seconded by Mr. Harris, to approve this change order. 5 yeas. FACILITIES MAINTENANCE - LORD & SON CHANGE ORDER #2 FOR SHERIFF'S NEW BUILDING IN SHALIMAR Mr. Turner requested approval of Change Order #2 to reflect the total cost of the new building for the Sheriff in Shalimar. The amount of this change order is $1,167,334 and will increase the contract sum to $1,484,064. Mr. Amunds made motion, seconded by Mr. Boyles, to approve this change order. 5 yeas. PURCHASING - DIRECTION REGARDING RENEWAL OF SOFTWARE LICENSING AND MAINTENANCE CONTRACTS Mrs. Zan Fedorak, Purchasing Manager, requested direction from the Board regarding renewal. of software licensing and Maintenance contracts, retroactive to October 1, 2014. She stated Purchasing would like to convert all renewals to contracts for more efficient payment and tracking capability. Mrs. Fedorak added that since submission of the agenda request, the list of vendors has been revised. She provided each commissioner and the Clerk with a copy of the revision. Mr. Boyles made motion, seconded by Mr. Parisot, to approve the list as amended. 5 yeas. October 21, 2014 -8- Minute Book 72, Page 23 Okaloosa County Board of County Commissioners PURCHASING - CONTRACT WITH TRILLION AVIATION FOR AIRPORT MANAGEMENT CONSULTING SERVICES Mrs. Fedorak requested approval of a contract with Trillion Aviation for airport management consulting services. She reported staff successfully negotiated a three-year contract with two additional one-year renewals. Mr. Boyles made motion, seconded by Mr. Amunds, to approve the contract and to authorize the Chairman to execute same. Mr. Parisot stated the insurance certificate needs to be amended to include the county. Mrs. Fedorak responded that issue has already been resolved. 5 yeas. PURCHASING - DIRECTION FOR BANK LOAN SOLICITATION FOR AIRPORTS DEPARTMENT Mrs. Fedorak stated at the August 19, 2014, meeting the Board approved a Request for Proposals (RFP) for $5 Million in interim cash flow financing for capital projects for the Airports Department. She reported staff prepared not only a RFP but also a RFQ (Request for Quotes), noting the county previously had good results with issuance of a RFQ for county capital projects. Mrs. Fedorak said both documents have been submitted to the commissioners for review. Mr. Parisot stated he spoke with Financial Advisor Mark Galvin and Mr. Galvin recommended the RFQ. Mr. Parisot made motion, seconded by Mr. Boyles, to issue the RFQ for interim cash flow financing for Airports capital projects. 5 yeas. GROWTH MANAGEMENT - FAIRFIELD INN & SUITES OKALOOSA ISLAND, PROPOSED DUNE WALKOVER AND SIDEWALK FOR THIRD BEACH FREEWAY Mr. Elliot Kampert, Growth Management Director, stated Mark Siner, as agent for PGB Partnership LTD, has submitted plans for a proposed six-foot wide dune walkover and a five-foot wide sidewalk on the Third Beach Freeway for Fairfield Inn & Suites. He advised there is an issue regarding ADA (Americans with Disabilities Act) compliance. Mr. Parisot said the plan is to connect to the county’s ADA compliant dune walkover. Because of constraints at the site and in order to comply with ADA, the developer is proposing construction of a five-foot wide sidewalk that would connect the edge of the hotel’s pool deck to the county’s ADA-compliant beach access facility. Upon inquiry by Mr. Parisot, Mr. Kampert answered the proposed improvements would be constructed on October 21, 2014 -9- Minute Book 72, Page 24 Okaloosa County Board of County Commissioners county property and would be paid for by the hotel. Mr. Parisot felt the hotel should pay an annual fee for maintenance of the county’s facilities. Mr. Amunds commented that over the years, county parks with direct beach access have been used by private entities and sometimes they make donations to the county in lieu of constructing their own facilities. He noted that sometimes it was done without our knowledge and other times it was a partnership. Mr. Kampert referred to situations at the Seventh and Ninth Beach Freeways. He added “It is a policy issue.” Mr. Boyles said he does not want to hold this up and made motion to approve the agenda recommendation as written for the dune walkover and sidewalk. Further, he moved to delegate staff to arrive at an agreeable compensation and if agreement is reached, for the project to move forward; if not, return to the Board. Mr. Harris seconded the motion. 5 yeas. Upon inquiry by Mr. Kampert, Mr. Boyles clarified that if an amicable agreement is reached, it will not be necessary to return this item to the Board for any further consideration. GROWTH MANAGEMENT - SAFE HAVENS, AMENDMENT TO CONTRACT C11-1920- CA Mr. Kampert stated Amendment #1 to Contract C11-1920-CA between Okaloosa County and the Judge Ben Gordon, Jr. Family Visitation Center will extend the expiration of the contract to September 30, 2015. He noted that the date of the amendment will also be retroactive to October 1, 2014. Mr. Harris made motion, seconded by Mr. Amunds, to approve the amendment. 5 yeas. GROWTH MANAGEMENT — DRAINAGE FROM SINGLE-FAMILY RESIDENTIAL LOTS Mr. Kampert stated staff is seeking Board direction regarding drainage issues from single-family lots. He advised the County Code requires new Single-family homes be elevated for a number of reasons, including compliance with the National Flood Insurance Program and to ensure the structure is above the crown of the adjacent road for general drainage purposes. The Code does not, however, provide clear guidance on how surface water flowing from the elevated homes is to be directed so as not to become a nuisance to surrounding property owners. October 21, 2014 -10- Minute Book 72, Page 25 Okaloosa County Board of County Commissioners Continuing, Mr. Kampert stated the Building Code does not specify that a drainage plan must be submitted as part of the application. Neither does the Code define “approved point of collection” regarding surface water. As sited in the agenda background portion of the department request, possible options to address this issue are: 1. require a drainage plan signed and sealed by a professional engineer to be submitted as part of every building permit application 2. develop a drainage affidavit to be signed by the owner of the property under construction which attests that the property will be developed in a manner for surface drainage to be diverted to a storm sewer conveyance or other point of collection 3. all new subdivision plats could be annotated to provide the subdivision’s drainage plan It was also noted that a Code change of this nature would require significant staff time and the department feels it is appropriate to seek guidance on whether or not the Board wishes to pursue further investigation. Upon inquiry by Mr. Amunds, Mr. Kampert said he does believe it is in the best interest of the county to address this issue. Mr. Harris disagreed, saying he believes it will put an undue hardship on areas which have already been grandfathered in. He referred to the Lake Lorraine area which already has significant stormwater issues and said construction on any undeveloped lots would be significantly increased with engineered drainage plans. Mr. Kampert noted this item was discussed with the Building Industry Association (BIA) and their reception and comments were “cautious.” Mr. Harris asked about requirements for construction of a home in a more rural area, such as Laurel Hill, or requirements for construction of a 200-square foot shed. He stated he is against this on the surface, saying it may work in a highly-developed area like Destin but not in areas like Laurel Hill, Baker or Holt. Mr. Harris said he does not feel it is necessary. Mr. Boyles shared the concern about increased costs and questioned a blanket policy for every individual homeowner. He said he could support a cautious wading into the water and October 21, 2014 -11- Minute Book 72, Page 26 Okaloosa County Board of County Commissioners gathering comments from the BIA and realtors. Mr. Boyles felt any recommendations should have a final analysis associated with them and