Okaloosa County BOCC — February 25, 2016 — Agenda Packet — reading text

TOTAL BT−DEBT SERVICE FUND .00 27,224.00 .00 591301 BT−CAPITAL OUTLAY 4 /16 01/04/16 19 BUDGET−4 1,250.00 JANUARY 2016 TOTAL BT−CAPITAL OUTLAY .00 1,250.00 .00 TOTAL 1ST TDT−BEACHES & PARKS .00 156,291.66 .00 Packet Pg. 127 RUN DATE 02/17/2016 TIME 11:27:24 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5310 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 19 DATE: 02/17/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 11:27:23 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’4’ and transact.fund=’104’ ACCOUNTING PERIOD: 5/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1176 − SPECIAL ASSESSMENT ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549004 COMMISSIONS−PROP APPRAISE 4 /16 01/28/16 21 V1602892 004028 SMITH TIMOTHY P 1,348.96 .00 JAN−MAR2016 TOTAL COMMISSIONS−PROP APPRAISE .00 1,348.96 .00 549005 COMMISSIONS−TAX COLLECTOR 4 /16 01/12/16 24 000004 BENJAMIN F ANDER 2,292.45 NOV15 CASH TOTAL COMMISSIONS−TAX COLLECTOR .00 2,292.45 .00 591201 BT−DEBT SERVICE FUND 4 /16 01/04/16 19 BUDGET−4 28,675.00 JANUARY 2016 TOTAL BT−DEBT SERVICE FUND .00 28,675.00 .00 TOTAL SPECIAL ASSESSMENT .00 32,316.41 .00 Packet Pg. 128 RUN DATE 02/17/2016 TIME 11:27:24 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5310 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 20 DATE: 02/17/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 11:27:23 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’4’ and transact.fund=’104’ ACCOUNTING PERIOD: 5/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711470 − FDEP DUNE WALKOVERS (C) ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549650 IN−HOUSE LABOR COSTS 4 /16 01/06/16 11 15,780.00 BA−#50 TOTAL IN−HOUSE LABOR COSTS 15,780.00 .00 .00 563790 OTHER IMPROVEMENTS 4 /16 01/06/16 11 15,780.00 BA−#50 TOTAL OTHER IMPROVEMENTS 15,780.00 .00 .00 TOTAL FDEP DUNE WALKOVERS (C) 31,560.00 .00 .00 Packet Pg. 129 RUN DATE 02/17/2016 TIME 11:27:24 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5310 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 21 DATE: 02/17/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 11:27:23 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’4’ and transact.fund=’104’ ACCOUNTING PERIOD: 5/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711571 − FFWCC REEFS (C) ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563753 ARTIFICIAL REEF 4 /16 01/06/16 13 240,000.00 BA−#51 TOTAL ARTIFICIAL REEF 240,000.00 .00 .00 TOTAL FFWCC REEFS (C) 240,000.00 .00 .00 Packet Pg. 130 RUN DATE 02/17/2016 TIME 11:27:24 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5310 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 22 DATE: 02/17/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 11:27:23 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’4’ and transact.fund=’104’ ACCOUNTING PERIOD: 5/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711671 − FFWCC MULITPLE REEFS (C) ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563753 ARTIFICIAL REEF 4 /16 01/22/16 11 1,699,370.00 BA−#61 TOTAL ARTIFICIAL REEF 1,699,370.00 .00 .00 TOTAL FFWCC MULITPLE REEFS (C) 1,699,370.00 .00 .00 Packet Pg. 131 RUN DATE 02/17/2016 TIME 11:27:24 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5310 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 23 DATE: 02/17/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 11:27:23 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’4’ and transact.fund=’104’ ACCOUNTING PERIOD: 5/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711672 − FFWCC FISH HAVEN 13 (C) ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563753 ARTIFICIAL REEF 4 /16 01/22/16 11 60,000.00 BA−#62 TOTAL ARTIFICIAL REEF 60,000.00 .00 .00 TOTAL FFWCC FISH HAVEN 13 (C) 60,000.00 .00 .00 TOTAL TOURIST DEVELOPMENT FUND 2,030,930.00 608,316.58 9,688.56 TOTAL REPORT 2,030,930.00 608,316.58 9,688.56 Packet Pg. 132 RUN DATE 02/17/2016 TIME 11:27:24 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5310 : Expenditure Transaction Report)  3.p Tourist Development Council Meeting: 02/25/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5311) DOC ID: 5311 Reconciliation of Promotional Reserves Updated: 2/22/2016 5:12 PM by Aida Wilkinson Page 1 Packet Pg. 133  3.p.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: February 25, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Reconciliation of Promotional Reserve Funds STATEMENT OF ISSUE: Providing the monthly reconciliation of the use of promotional reserve funds. Attachment: III. p. Rec. Promo Reserves (5311 : Reconciliation of Promotional Reserves) BACKGROUND: Per the adopted FY16 Strategic Marketing Plan: “Promotional Reserve funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes.” During February, promotional reserve funds in