Fort Walton Beach Council agenda — 11-08-11 regular — reading text

Landing Waterfront Park Design and Engineering Services, carried unanimously. RESULT: APPROVED ] UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Trey Goodwin, Council Seat 4 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rynearson ABSENT: Bull Rigdon 2. Task Order Synopsis: Authorization for the City Manager to execute a Task Order with Hatch Mott MacDonald, LLC of Pensacola, Florida to complete the final design of the improvements to Pump Station No. 1 and sanitary sewer force main for a not -to- exceed amount of $980, 000. Mr. Beedie presented background on the project, stating the city' s main pump station 1 located on Robinwood Drive SW was constructed in 1979 and is approaching the end of its useful life. Mr. Beedie informed that in June 2010 the Council awarded a Task Order to Hatch Mott MacDonald to complete a preliminary evaluation and engineering report of the pump station and 5mc 30" sewer force main. 0 m Dan Keck of Hatch Mott MacDonald presented a power -point and discussed the need for the project and the alternatives. Qan The vote on the motion to authorize the City Manager to execute a Task Order with Hatch eN Mott MacDonald LLC of Pensacola to complete the final design of Pump Station No. I modification and a new force main for a not -to- exceed amount of $ 980, 000. 00 carried unanimously. RESULT: APPROVED ] UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bobby Nabors, Council Seat 5 '.... AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rynearson ABSENT: Bull Rigdon 3. Charter Officers Performance Evaluation Determination of a consistent method for Performance Evaluations of, and for, Charter Officers. Sylvia Hanks, Administrative Services Director, discussed the inconsistent process of performance evaluations for Charter Officers. Ms. Hanks advised it has been the practices of the current City Manager to have the Administrative Services Director send out performance evaluations to the Mayor and Council for completion, compiled into one working document by the Administrative Services Director and returned to the Mayor and presented to the City Manager. Ms. Hanks continued the past practice of the City Clerk has been to send out a performance evaluation to the Mayor and Council, which are returned to the Clerk for compilation with no review or discussion taking place. City Council ofFort Walton Beach Page 5 t.:  EM Regular Meeting Minutes October 25, 2011 The City Attorney position is currently a contract position and in the event an in -house attorney is hired as a City employee, a process will need to take place. The recommendation of Staff is that a uniform process for the Performance Evaluation of Charter Officers be instituted by the City Council. Ms. Hanks clarified that comments by Council contained in the City Manager's performance evaluation are written verbatim and compiled and summarized into one working document for easy review. The City Manager advised the document he receives is one document with every councilmember's score and comments on it, compressed into one document to make it easy to comprehend. He then has a meeting with the Mayor to review the form, and with any councilmember that may want to discuss the results. Ms. Hanks advised the process used for the City Manager' s evaluation is consistent with that of m general City employees, and that it is the standard human resource practice. 2 c Mr. Rynearson moved to implement a process for the evaluation of the City' s three o Charter Officers similar to that used for employees of the City, to submit the form to the m Administrative Services Director to be compiled, then present it to the Mayor or designee o to review with the individual. Mr. Nabors seconded motion. a Discussion ensued as to approving the concept and later to approve a standardized evaluation form. The City Manager advised that current evaluation forms are the same for all employees and do not address the core values or the mission statements of the City, and that the forms are m E being changed to better evaluate an individual' s duties. Additional discussion ensued that the current process works fine and should not be changed; that uh it is important for individual comments to be on the form to grasp what everyone is thinking; that the only thing the Administrative Services Department does is to compile the information into a c single document; and which department or individual in the City should compile the information. E ru The Mayor called for the vote on the motion and it carried 4 to 3 with gossom, Anderson, a Nabors, and Rynearson in favor and Griggs, Reeves, and Goodwin opposed ( Rigdon RESULT: ADOPTED [ 4 TO 31 MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bobby Nabors, Council Seat 5 AYES: joyce gossom, Bobby Nabors, Dick Rynearson, Mike Anderson NAYS: Bobby Griggs, Dennis Reeves, Troy Goodwin ABSENT: Bull Rigdon The City Clerk was advised to handle the evaluation as she has done in the past as the new process is not yet official. The Mayor stressed the importance of everyone completing an evaluation form for the Charter Officers. City Council ofFor( Walton Beach Page 6  8. 1. a Regular Meeting Minutes October 25, 2011 15. CITY MANAGER REPORTS The City Manager advised that the Government Day Employee Luncheon held last Wednesday was a success and thanked everyone who participated. He informed a survey was conducted and that the responses were positive. 16. CITY ATTORNEY REPORTS None. 17. MAYOR/ COUNCIL COMMENTS Dr. gossom advised she attended the Institute for Elected Municipal Officials Conference and distributed a summary report for Council to review. Mr. Reeves discussed Roberts Rules of Order and asked that in the future a motion be made to waive Roberts Rules of Order for certain discussions. Mr. Goodwin stated he enjoyed the Government Day Luncheon. He also asked that a future m agenda item be included giving Staff direction on preparing evaluation forms for Charter ' c Officers and bring to Council for approval. o The Mayor stated he hoped Council had a chance to read the information he provided on c Opportunity Inc. The Mayor attended the Veteran's Stand Down at First Presbyterian Church; n enjoyed the Employee Luncheon; and announced a legislative delegation meeting on November a 10 at Northwest Florida State College. He asked the Mayor Pro Tem to attend the Veteran' s Day c Ceremony at Beal Cemetery on November 11. The Mayor also stated the TPO will have a meeting on October 31 at 10 am since they did not have a quorum at their regular meeting. 18. ADJOURNMENT: 7: 36 pm Approved: Mayor: Attest: City Clerk Packet Pg. 49  8. 1. 6 Final Minutes — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Wednesday, October 26, 2011 6: 00 PM 107 Miracle Strip Parkway Fort Walton Beach, K 32568 1. CALL TO ORDER 6: 00 PM Meeting was called to order on October 26, 2011 at Council Chamber, 107 Mimcle Strip Parkway, Fort Walton Beach, FL. Attendee Name Title Status Arrived Mike Anderson Mayor Present Bobby Griggs Council Seat 1 Present Joyce gossom Council Seat Present Dennis Reeves Council Seat 3 Present Trey Goodwin Council Seat 4 Present Bobby Nabors Council Seat 5 Present Bull Rigdon Council Seat 6 Present Dick Ryncamon Council Seat 7 Present 2. PLEDGE OF ALLEGIANCE N The Mayor led in the Pledge of Allegiance. 3. PRESENTATION vNO The Mayor informed the purpose of the meeting is for Council to determine whether to hire an c in -house part-time attorney. If Council decides not to